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Board of Directors Meeting
February 20, 2002
Meeting called to order by President Pete Larson at 7:37 PM
Minutes were corrected and approved from the November 7, 2001 meeting
Treasurers report read and accepted
Assets:
*these funds are locked into restricted accounts for scholarship generation
The Money Market Account holds the interest generated off of the Scholarship Endowment Fund and all of the new contributions during the annual registration process. The scholarship money awarded to students from interest on the Endowment Fund is transferred to the university to distribute to the students. The money donated for scholarships during this past year will be rolled into the CD when the CD comes due for renewal. The money in the U-M Scholarship Endowment Fund was put in by the UMBAA as another investment tool.
Money for about $4,700.00 will be transferred from the money market account to the UMBAA endowment fund in the university system for distribution to the students.
A check for a $500.00 contribution to Nu, Kappa Kappa Psi and Lambda, Tau Beta Sigma is to be issued (annual donation in the budget).
Letters read from Jim Cooper, Bill Hess thanking the association for scholarships.
Survey results discussed.
Discussion ensued. Could be done with written authorization of the person agreeing to have email address posted on site. No local addresses and phone numbers. Email contact only.
NO-NO-NO-NO. Revelli is part of the homecoming experience. Coliseum is OK as long as bathroom facilities are sufficient. Coliseum would be great if we can park there also.
Discussion returned to the website.
Posting of email addresses on the website was discussed. The university has you send a message through them to the person you are trying to contact and gives that person your contact information. They are responsible for making the contact back. Discussion ensued regarding having UMBAA members sign a release authorizing them to post their email addresses. Further discussion ensued about setting up a password protected secure site for members only.
Gary Straffon indicated the domain name umbaa.org was available and he would register the association for the first year.
Two individuals expressing interest in serving on the board are Matt Pickus and Ed Sarkisian.
People had inquiries on how to be on the board. An Effort will be made to communicate to the membership about attending meetings and serving on the board.
Other comments discussed included life membership and how to handle them. Will be referred to committee for evaluation. One comment made was "no fund raising" talks at homecoming. The board members assumed it was in reference to the university official that came in 2 years ago and talked about deferred gift planning. The consensus was we can devote more time to the meeting or to the rehearsal.
Revelli albums were discussed by Scott Ludwig. 18 sets remain. We have almost broken even on the purchase of them. They will be mentioned in the newsletter and/or M Fanfare. Purchaser will pick up shipping costs.
Letter from Robert Gray discussed regarding honorary membership. Discussion ensued on what course of action should be taken. The is no category of honorary membership in the Michigan Band. The honorary citations given by the association are to former Michigan Band members who have achieved distinction in service to the bands or in their careers (usually) in music education. The special citation is given to individuals that have directly supported the Michigan Bands or have been instrumental in developing the musical skills of the band members. Typically these recipients are wind faculty members, and people who have been helpful in securing financial support for university programs. It was recommended that a letter and a Michigan Band Picture Book be sent from the band staff thanking him for his affection for Revelli and for his career in music education.
Mary Revelli Michigan Youth Band Scholarships were discussed. The scholarship amount (total) given for the last few years has been $1,500.00 It was moved by Scott Ludwig and seconded by Dennis Gmerek that the association give $1,500.00 for distribution to the band members. The distribution has usually been in $100.00 increments. Checks are usually issued at the Michigan Youth Band concert in March.
NEW BUSINESS
Revision of by-laws was discussed. It will be referred to the By-Laws Committee for review. Some of the by-laws were required by the Internal Revenue Service for the association to qualify for 5013(c) charitable organization. Discussion ensued about board turnover and attendance policy.
Member communications
Mailing list upgraded to standard post office address and 9 digit zip code by Post Office Business Office. We will be able to print in zip code order and print bar codes on labels.
M Fanfare will be issued in May after university school year ends. Gail Stout will still be editor.
Newsletter discussed. Decision was made to send newsletter by email for now. Discussion between Gail Stout and Dennis Gmerek about what each publication should do was discussed. The M Fanfare will be big feature article with pictures on a semi-annual basis by surface mail. Newsletter will be on quarterly basis with sections for minutes, announcements, concert schedules, timely topics e.g., what the board does. How to distribute was discussed. Email was felt to be the best method of distribution to have a rapid turnaround time and it was also felt that since this is a new means of communication we should email for now. It will also be placed on the website. Gail also suggested we put an article in the next M Fanfare about signing up for the email newsletter.
Website- used same basic design of Marching Band website. Information page will but on site to forward information to secretary. Permanent email address will be setup up on university server that will redirect mail to secretary and treasurer. Permanent address will be umbaa@umich.edu.
Michael Lee will be webmaster. Current website design was reviewed and corrections and suggestions made to improve or augment site. Board meeting schedules will be posted on site. Discussion about what may be put on website in the long term. Suggestions were band memberships by year with hyperlink email addresses, band history, by-laws, past minutes. Printed copy of MSU Alumni Band website examined.
URL is http://www.msu.edu/alumband/welcome.html Pep band will be mentioned on website as well. Survey results will be posted as a link off of the minutes. Board members thought that Michael did a great job developing the site.
Photos of the alumni band performing on the stadium steps were passed around. There were taken by Gail Gotthelf. Thank you letter will be sent.
Committees-Anne Fischer
Board Volunteers:
Membership Committee – Linda Ridley
School of Music Committee – Richa Alder (possibly Steve Roberts, Jeanne Libs, and Joe Dobos)
Publications – Dennis Gmerek and Gail Stout
Homecoming – Gary Straffon and Ted Sleder
Governance – Pete Larson
Finance – Ryan Nixon
A suggestion was made to put a blurb in the newsletter and the M Fanfare asking for interested individuals to serve on these committees. Committee members do not need to be seated on the board.
Dave Finn Announced that a $200.00 donation from Milt Hoefl ???? given to the Alumni Pep Band was used to purchase a 14x4 foot banner that says ALUMNI BAND on it.
Nu and Lambda asked what kind of items the alumni might be interested in purchasing this fall. Getting Richards Jackets to be on site at homecoming for people to order new band jackets was also discussed. Patches can be made that say alumni band on them.
The Senior Dinner for the graduating members of the marching band will be March 28. $2,500.00 has been appropriated for the dinner (along with the Elbel Club) to cover the costs of the MMB blankets given to each graduating senior.
The meeting was adjourned at 9:40 PM
Attending:
| Pete Larson | Rich Alder | Ted Sleder | Anita Fereshetian |
| Linda Ridley | Ryan Nixon | Anne Fischer | Michael Lee |
| John Lukacs | Jim Meretta | Scott Ludwig | Gary Straffon |
Also attending:
Matt Burrows
Respectfully submitted,
Gary Straffon, Secretary