FASO MEETING MINUTES

April 7 2005

 

  1. Doug called the meeting to order at 6:06 p.m.

 

2.  Roll Call:                        Late:                 Nathan Corkum

                                                                        Marlen Bergen

 

  1.  Additions to the agenda
    1. There were no additions

 

  1. Correspondence
    1. There was no correspondence for this meeting

 

  1. Secretary’s Report
    1. Since this was our first meeting there was no previous report to give.

 

  1. Treasurer’s Report
    1. There was no formal report given, however an approximate balance of $32,000 was given.

 

  1. Old Business
    1. There was no old business

 

  1. New Business
    1. Nominations and appointment

                                                               i.      Nathan read the nomination letters for Newsletter, Sports rep, yearbook, and charity positions.

                                                             ii.      A secret ballot vote was conducted for each position and the following candidates were successful in winning the corresponding positions:

-          Karen & Wilco – Newsletter Editors

-          Nolan – Sports Rep

-          Kylie & Erin – Yearbook

-          James & Mike – Charity reps

-          Darcy – Publicity

 

    1. Introductions

                                                               i.      All councillors were introduced to one another.

 

    1. Key Privileges

                                                               i.      Councillors who receive keys were given forms to fill out and return to Danna.  Keys were to be collected from the previous position holder.

 

    1. Signing authority

                                                               i.      Doug W, Doug H, and Anastasie H will be meeting with the bank to sign the necessary documents to transfer signing authority.

                                                             ii.      Danna has drafted a letter which will be signed and returned to her after summer meeting for those who have signing authority at the book store.

 

    1. Constitution

                                                               i.      Copies of the constitution were available for all council members.  It is everyone’s responsibility to know what is required of their position.

 

    1. Position Summaries

                                                               i.      Summaries of each position can be found in the constitution as well as by talking to the position holder from previous years.

 

    1. Voting Rights

                                                               i.       As seen in the constitution certain individuals have voting rights, while others do not.  The reason for this was discussed and we went over who had voting rights.

 

    1. Summer Meeting

                                                               i.      This year’s summer meeting will take place at The Narrows Lodge.  Dates to choose between are June 24-26th, and July 15 – 17th.

                                                             ii.      Danna will send out an e-mail with details.

 

    1. Mail boxes

                                                               i.       Everybody has a mailbox in the FASO office.  Please check your box regularly.

                                                             ii.      Danna made a motion to spend up to $100 on a label maker for the FASO office.  Anastasie second the motion.

 

    1. Faculty Advisor

                                                               i.      Nathan made a motion to nominate Dr. Brewin as the faculty advisor.  Karen second the motion which was carried.  Dr. Brewin will be asked if he is willing to accept the position for another year.

 

  1.  Next Meeting
    1. Summer Meeting at the Narrows Lodge, date to be announced

 

  1. Adjournment
    1. The meeting was adjourned at 7:15 p.m.