Article I: Name

Article II: Objectives and Purpose

As a non-profit organization, the objectives will be the following:

1. To promote the Pygmy goat breed among our members and the general public.
2. To encourage communication, fellowship, and sharing of knowledge among our members, all Pygmy owners, and the            general public.
3. To sponsor a minimum of one show per year, with emphasis on fun and fellowship.

Article III: Membership

1.  Membership entitles the holder to a copy of the club by laws.

2.  Membership is available to any person/household who completes an application agreeing to the by-laws and pays  membership dues to the treasurer.

3.  Membership includes one vote per single membership or two per family membership. Associate memberships do not have voting rights.

4.  Members in violation of good behavior can be voted out of the organization. The quorum for such will be at least ten voting members.

5.  All rights and privileges of membership terminate upon termination of said membership.

6.  Membership endows member discounts at UPPGC sponsored shows.

 

Type	Yearly Dues	Show Discount	Votes	News-letter
Family	$20.00	$1.50	Two	Yes
Single	$10.00	$1.00	One	Yes
Youth	$5.00	$1.00	None	Yes
Associate	$7.00	None	None	Yes

Article IV: Dues

• Annual dues for this organization are as follows:

  • Family (two votes) - $20.00

  • Single (one vote) - $10.00

  • Youth [18 yrs old and under] (non-voting) - $5.00

  • Associate (non-voting) - $7.00

• Membership fees are due on the anniversary date of the joining of the organization.

• Membership is empowered to change the amount of annual dues with a majority vote of at least six members present.

Article V: Meetings

• Business meetings shall be held at least twice a year open to all members.

• Officers must attend at least 50% of all club functions, including business meetings, public meetings, and shows.

• Public meetings where officers, members, and the general public are invited to attend are called as deemed necessary.

Article VI: Elections

• Officers will be elected August of each year.

• All members will be sent notice and a ballot at least thirty days before an election.

• The minimum number of votes required to validate an election will be six.

• Voting will be in person, by handwritten absentee ballots, or proxy votes. Votes not submitted in person must be post-marked no later than seven days from the date of the election to be considered valid.

• It will be considered the members intent is to abstain on issues when a ballot or vote is not returned.

Article VII: Newsletters

• The newsletter entitled Hoof Prints shall be published four times a year.

• The newsletter shall include an updated membership roster at least once a year.

• A business card sized ad will be published for each member for free.

• "For Sale" ads from members will be published in the newsletter for free.

• Business or commercial ads will be published in at the following per-issue rates:

  Business card sized ad	$5.00	$20.00
  1/4 page ad	$10.00	$40.00
  1/2 page ad	$25.00	$100.00
  Full page ad	$50.00	$200.00

• In the event that more than four issues of the newsletter are published within an ad year, then ads paid for yearly will be printed in the additional editions of the newsletter at no additional costs.

Article VIII: Liability

Club members agree not to hold the Unique Petites Pygmy Goat Club, its members, or officers liable for any loss or injury of any kind, be it human, animal, or property, while participating in any club functions or conducting any club business.

Article IX: Officers

• Elected officers of this organization shall be President, Vice President, Treasurer, Secretary, Show Secretary 1,and Show Secretary 2.

• Election of officers will be held annually.

• Officers will serve a term of one year.

• If an officer resigns from office, a special election will be called by the president to fill the vacancy.

• An officer can be removed from office for cause upon a vote of 2/3 of the members in good standing.

• Duties of the officers are as follows:

A. President

• Preside over meetings when present.

• Review treasurer's financial reports and bank statements at least four times a year, once at the start of each of the following months: January, April, July, and October.

• Ensure that all officers complete their assigned duties in a competent and timely manner.

• Ensure that all president records are retained and maintained in an orderly fashion.

B. Vice President

• Assume duties of president whenever the president is unable to perform said duties.

• Responsible for club Public Relations. These responsibilities include the following:

• Announcements to area papers of club events.

• Seek out and promote in all areas available for promotion.

• Forward copies of all outgoing correspondence to club secretary to be retained in club files.

• Ensure all Vice President records are retained and maintained in an orderly fashion.

C. Treasurer

• Keep an account of all monies received and bills authorized.

• Provide president and secretary with biannual financial reports for presentation at business meetings.

• Provide secretary with current list of members and their anniversary dates to be published in the newsletter.

• Balance checkbook with monthly bank statements.

• Inform President immediately if any fund discrepancies are discovered.

• Provide President with monthly overview of funds status.

• Balance club ledger quarterly and hold review with club President.

• Maintain club ledger per written club Treasurer guidelines.

• Maintain all records in an audit-ready status.

• At the end of each month, the Treasurer will forward a copy of all new membership applications to the secretary.

D. Secretary

• Keep the minutes of all business meetings.

• Responsible for club correspondence.

• Review treasurer's financial reports and bank statements at least twice a year.

• Maintain records of club memberships, meeting minutes, financial statements, and by-laws.

• Publish and mail quarterly newsletters to all club members.

• Ensure all club correspondence and club records are retained and maintained in an orderly fashion.

E. Senior Show Secretary

• Handle Judge Logistics

• Contact Judges voted on for upcoming shows

• Ensure judge contract is forwarded and returned

• Arrange judges transportation

• Arrange for judges local transportation during stay

• Arrange hotel accommodations

• Arrange for judges meals

• Notify treasurer of judges fee for payment at show

• Fill out NPGA show sanction form and forward to NPGA

• Request scheduled show be listed on NPGA website.

• Prepare show class schedule to be submitted with sanction form

• Order additional ribbons

• Prepare show packages for mail out 6 weeks prior to show date.

• Work directly with club vice president on advertising the show.

• Check in arrivals at scheduled shows and fill out NPGA required documents

• Prepare show program.

• Arrange photographer for show wins.

• Submit all show expenses to Treasurer for payment.

• Senior Show Secretary will select the Assistant Show Secretary. The Assistant Show Secretary appointment will be ratified by a majority vote.

• Will delegate responsibilities to the Assistant Show Secretary.

• Update club President regularly on progress of show planning.

F. Assistant Show Secretary

• Assist Senior Show Secretary in Senior Show Secretary duties.

G. Webmaster

• Keep Club Website up-to-date and factual.

• Update Club Website membership roster and Breeder's List at least monthly.

• Upload Club information as needed.

H. Historian

• Maintain club scrap book.

• The Historian will not be required to attend all Club events. A Club member designated by the President will provide the Historian information following any Club event in which the Historian is absent.

I. Public Relations Officer

• Publicize Club events with appropriate Newspaper, TV Stations, Radio and other media.

• Seek out and promote in all areas available for Club promotion.

• Forward copies of all outgoing correspondence to Club Secretary to be retained in Club files.

Article X: Address

The address of this organization shall be that of the president and/or treasurer.

Article XI: Amendments

1.  Proposed amendments shall be published at least thirty days prior to the business meeting in which they will be presented for vote.

2.  The amendment shall be adopted after receiving a majority vote where a quorum of six voting members has been met.

Article XII: Funds

1.  All funds shall be deposited into the account of the organization and shall be dispersed as needed for the expenses and activities as voted on by the membership.

2.  All check and cash withdrawals from the account shall be signed by 2 persons the treasurer and the president.

3.  The active Treasurer shall be the primary authorizing agent in handling this account. The active president is also authorized to make transactions.

4.  No reimbursement payments will be paid without accompanying receipts.

5.  Members will be liable for the amount of returned checks due to insufficient funds along with any and all bank fees.

Article XIII: Dissolution

In the event that Unique Petites disbands, all funds and assets, after all debts and liabilities are satisfied, will be donated to the National Pygmy Goat Association.