MILLENNIUM BUCKS
OPERATING
PROCEDURES OF THE MILLENNIUM BUCKS INVESTMENT CLUB
1. FORMATION
OF PARTNERSHIP
Refer to Partnership Agreement.
2. NAME
OF PARTNERSHIP
Refer
to Partnership Agreement.
3. TERM
Refer to Partnership Agreement.
4. PURPOSE
To benefit partners,
educationally and financially, by
investing in securities, while employing fundamental principles and
techniques of sound investment practices and while sharing club duties and
responsibilities among all members.
5.
MEETINGS
a.
Regular
meetings of the Partnership shall be held on the 3rd Thursday of every month. Meetings may be
cancelled or rescheduled by a majority vote of all partners present in a quorum
at a given meeting.
b.
Time of meeting shall be from
7:00 to 9:00 p.m.
c.
In the month of February, the annual meeting shall be held in
conjunction with the regular business meeting at which time new officers will
be elected and a full and complete annual accounting of the financial condition
of the Partnership shall be made to the partners.
d. Special meetings may be
called at any time by the Presiding Partner. Also, any three (3) partners may
request a special meeting through the Presiding Partner, in writing. In all
cases, special meetings shall be limited to the stated purpose which must be
communicated in advance to all partners.
e.
There must be a quorum present at any regular or special meeting in
order for Partnership business to be conducted. A quorum shall be equal to or greater than 50% of the members
in the partnership. A simple
majority is needed to approve any partnership business not otherwise specified
in the Operating Procedures herein.
f. A simple majority of the
partnership shall be present at any
regular, special, or annual meeting before the election of officers, amendments
to the Partnership Agreement or the Operating Procedures can commence. Any
amendments to the Operating Procedures or the Partnership Agreement shall be decided
by a 2/3 majority vote of the members
present.
g.
Each member shall have votes equal to their
capital accounts.
h. A partner who fails to
attend three (3) consecutive regular meetings and is not excused by the
Presiding Partner from attending any
such meetings, or six (6) meetings in any twelve (12) month period, will be
considered for termination.
6. CONTRIBUTIONS
a. Payments
are due the day of the meeting. Payments can be mailed to
The
treasurer and should be received by the Tuesday after the meeting. If a payment
is not received by the Thursday after the meeting, a $5.00 fine is imposed.
b.
The investment amount received from each
partner shall be $30.00 and an annual administrative fee of $30.00 due at the
annual meeting in February. Any late
fines will be added to the administrative fund.
c.
Any partner who fails to make contributions
to capital when they become due and payable, and who shall continue in default
in the payment of such assessments for a period if sixty (60) days, shall, at the expiration of said
(60) days, be given notice by registered mail of this delinquency by the
Financial Partner and if all delinquent payments are not paid within fifteen
(15) days from the date of mailing notice of delinquency, then said partner
shall be automatically dropped from the partnership rolls.
d.
A withdrawal fee of $10.00 will be imposed
for any withdrawal.
7. VALUATION
The closing stock exchange prices the
day before each monthly meeting shall be used to
Determine the liquidating value
of the club
8. CAPITAL
ACCOUNTS
Refer
to Partnership Agreement
9. MANAGEMENT
a. Refer
to Partnership Agreement
b. Voting
to expel a partner from the Partnership shall be decided by a 2/3
majority vote of the partners present in a quorum required for such purpose.
c. Voting
to relieve a partner of her/his duties shall be decided by a 2/3 majority vote
of the partners present in a quorum required for such purpose.
d. All
voting to elect officers, to admit new partners, to expel partners or to
relieve officers of duties shall be conducted by secret ballot.
e. For
any other voting, a secret ballot may be called for by any one partner of the
Partnership except for buying and selling of stock.
10. SHARING
OF PROFITS AND LOSSES
Refer
to Partnership Agreement
11. BOOK
OF ACCOUNT
Shall be a complete set of accounts consisting
of assets, liabilities, individual Partnership accounts, appropriate revenue
and expense accounts, using double entry accounting system as prescribed in the
NAIC Accounting Manual.
12. ANNUAL
ACCOUNTING
a. The
annual accounting shall take place in February at the annual meeting, for the
preceding year.
b. All
financial transactions shall be reviewed by a Partnership Audit Committee
annually.
13. BANK
ACCOUNT
All checks must be signed by the Financial Partner unless the check amount exceeds $500.00. All checks in excess of $500.00 will require written authorization signed by two additional partners.
14. BROKER
ACCOUNT
a. All
securities shall be purchased in the name of the partnership.
b. All
securities shall be kept in the Partnership safe deposit box or with the
broker.
c. The
Presiding Partner and the Assistant Presiding Partner shall be the custodian of
all securities.
15. NO
COMPENSATION
Refer to the Partnership
Agreement.
16. ADDITIONAL
PARTNERS
a.
maximum of 25 partners form the
partnership.
b.
A prospective
partner must attend three (3) meetings as
an observer. Membership must be requested in writing and may be
submitted no earlier than at the third meeting that the candidate attends as an
observer. At the end of the meeting at which the request is submitted, the
prospective member will be excused from the meeting and the regular members
will stay for an extra 15 minutes in order to vote on the membership request.
c.
A unanimous vote
of membership present in a quorum shall be required for admittance of a new
partner.
d.
All new
partners are required to contribute a $30.00 administration fee. A new partner has two (2)
options for capital contribution which is due at their first regular meeting 1)
begin monthly contribution with their first regular meeting or 2) pay for the
three meetings attended as an observer in addition to their first regular
meeting contribution (4 months total).
e. Married
partners may be admitted as one member. They are entitled to one vote total.
f. Prospective members must be
sponsored/mentored by an existing member who
is responsible for bringing them up to date and guiding them through the SSG
and all other club matters
g.
Any member who
wishes to invite a prospective new member to a meeting shall notify the Presiding Partner to
the candidate’s first attendance as an observer.
17. VOLUNTARY
TERMINATION
Refer to Partnership Agreement.
18. WITHDRAWAL
OF A PARTNER
Refer to Partnership Agreement
19. death or incapacity OF A PARTNER
Refer
to Partnership Agreement
20. TERMS
OF PAYMENT
a. Refer
to Partnership Agreement
21. DUTIES
OF PARTNERS
PRESIDING PARTNER
a. Shall
preside at all regular and special meetings of the Partnership and oversee all
Partnership activities
b. Shall
ensure that all resolutions passed by the Partnership are carried out.
c. Shall
appoint members to the Audit Committee.
d. Shall
coordinate the research activities of the Partnership of which all partners are
part.
e. Shall
prepare agenda or direct Recording Partner to prepare.
Assistant Presiding Partner
a.
Shall take the
place of the Presiding Partner when the Presiding Partner is absent or
incapacitated.
b. Shall coordinate the portfolio management function
of the partnership for which all partners are responsible.
c. Shall keep a file of all stock selection reports
made by the partners.
d. Shall coordinate the education program of the
Partnership.
RECORDING PARTNER
a. Shall
keep minutes of all regular and special meetings of the Partnership.
b. Shall
notify partners of all regular and special meetings of the Partnership.
c. Shall
keep a record of attendance of all regular and special meetings of the
Partnership.
d. Shall
prepare agenda for all regular and special meetings of the Partnership as
directed by the Presiding Partner.
e. Shall
direct somebody to take their place in their absence.
FINANCIAL PARTNER
a. Shall
maintain a complete set of books.
b. Shall
prepare and present a monthly statement of liquidating value at regular and
special Partnership meetings.
c. Shall
prepare the Partnership Tax Information Return and notify all partners of their
tax liability on the appropriate IRS form.
d. Shall
receive and deposit all receipts into the Partnership checking account and make
most disbursements from the Partnership checking account.
e. Shall
sign/countersign some checks issued against from the Partnership checking
account.
f.
Shall prepare and present monthly bank
reconciliation at regular and special Partnership meetings.
g. Shall
act as agent, placing all buy and sell orders authorized by the partners at
regular and special Partnership meetings.
ASSISTANT FINANCIAL PARTNER
a. Shall
take the place of the Financial Partner when the Financial Partner is absent or
incapacitated.
b. Shall
assist the Financial Partner with the Financial Partners duties.
SOCIAL/EVENT
PARTNER
a. Shall
coordinate social activities of the Partnership.
b. Shall
plan special events for the Partnership.
PARTNER
a.
Shall pay monthly
assessments in a timely manner.
b.
Shall attend
Partnership meetings on a regular basis.
c.
Shall, from time
to time, serve on the Partnership Audit Committee.
d.
Shall participate
in the stock selection and the portfolio maintenance functions of the
Partnership.
e.
Shall participate
in the Partnership education and research activities.
e.
Shall purchase the
NAIC manual “Starting and Running a Profitable Investment Club” and maintain
membership in the NAIC.
SIGNATURES
OF PARTNERS
_______________________
________________________
_______________________
Kirk Betteridge
Angela Dado
Renee’ Deptula
_______________________ ________________________
_______________________
Fissel Robert
Charles Fordyce Kent Gay
_______________________ ________________________
_______________________
William Hall Douglas Huffman William Leahy
_______________________ _________________________ ________________________
Brett Lyme John McIntosh Jill McPhillips
_______________________ _________________________
_______________________
Cathy Rufenacht Patrick Shay Angela Swerlein