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Woodlake
Association Board Meeting
February 22, 2007
Denise called the meeting to order at 6:22pm.
Present: Denise Schoonmaker, President
Marcy Blackwell, Vice President
(Ramon) Alfonso Gomez, Treasurer
Gloria Hillenberg, Director
MINUTES APPROVED: Denise made a motion to approve the prior
meeting’s minutes without reading them. Marcy seconded. Unanimously
approved.
TREASURY REPORT: Ramon read from the financial statements. Delinquencies
were also discussed. Action that had been approved at the last meeting has
been initiated. Denise made a motion to accept the Treasurer’s report.
Gloria. seconded. Unanimously approved.
Colette Williams, Secretary, arrived at 6:25pm, mid the Treasurer’s Report.
She brought with her two framed pieces that Skip will hang on the wall
at a later date. One of these is a color, aerial shot of
Woodlake and some of our surrounding community. The other is
black and white, of Woodlake only, with the buildings in gray,
giving building numbers, addresses and unit numbers for each. Each
framed piece is 34” wide by 31” tall, in a simple black frame with plexiglass.
Debbie McConnell, Woodlake’s Property Manager with CMC, also
arrived late.
RECONSTRUCTION APPRAISAL ON EACH BUILDING FOR INSURANCE: Gloria made
a motion to accept the bid for this in the amount of $2,600, which
is needed for insurance purposes. Denise seconded. Unanimously approved.
DELINQUENT MEMBERS MAY NOT RENT CLUBHOUSE: Denise made a motion that
any unit that is behind 60 days or more on association fees may not rent
the clubhouse. Colette seconded. Unanimously approved.
REPLACE FUNGUS INFECTED WOOD: Denise made a motion to replace the wood
on any fence that is infected with fungus. Gloria seconded. Unanimously
approved.
NO MORE RECYCLING IN DUMPSTER AREA: Our recycling dumpsters are not being
used for their intended purpose only; trash other than newspaper gets
put in the Newspaper Only bin, etc. and Woodlake pays for this program.
Denise made a motion to get rid of the recycling program in the dumpster
area. Colette seconded. Unanimously approved.
There is a Clearwater Solid Waste Facility, where recycled bottles,
newspapers, etc. can be dumped, that is open 24 hours/7 days, at 1701 N.
Hercules Ave. Phone: (727) 562-4920. (Directions: Turn left on
N. Hercules. Drive 6-7 blocks.)
POOL TO CLOSE AT DUSK: By March 1st, the pool sign will be changed
to read that the pool closes at dusk.
DEBBIE MCCONNELL, OUR CMC PROPERTY MANAGER, WILL:
1. Find out who owns commercial vehicles and send letters to the owners,
that are parked by building #6.
2. Get prices to have DuraSeal, the company that
will repave in March, write “No Parking” around
each of the circles except where the line is.
3. Get painting and wood replacement proposals for buildings 4 and
8, and the clubhouse.
4. Find out how many rat traps Soles is servicing monthly.
5. Contact Steve Mezer to get remaining questions
answered regarding limiting rentals to 20%.
6. Take care of the water leak at unit #31.
7. Find out who planted the two trees by buildings #6 and #7, on common
ground, without Board approval. These must be removed.
NEXT MEETING SCHEDULED: The next Board Meeting is scheduled for March 22,
2007 at 6:00pm.
Denise paused this meeting at 7:04pm, to hold the Annual Meeting.
Denise reopened this meeting at 8:35pm.
Denise adjourned the meeting at 9:48pm.
Annual Board Meeting – February 22, 2007
Woodlake Association Annual Board Meeting
February 22, 2007
7:04pm Denise called the meeting to order.
Present: Denise Schoonmaker, President
Marcy Blackwell, Vice President
Colette Williams, Secretary
(Ramon) Alfonso Gomez, Treasurer
Gloria Hillenberg, Director
Debbie McConnell, Woodlake’s CMC Property Manager
QUORUMS VERIFIED: We had a Board quorum (enough Board Members present
to conduct business; there must be at least three) and a Membership
quorum (enough unit owners present to conduct business; there must be
at least 45). There were a total of 47 proxies plus other members
present.
VOTE FOR BOARD MEMBERS: There had been no notices of intent to run
for the Board received from the Membership, the same Board will
continue to serve until the next Annual Meeting in 2008.
PROOF OF NOTICE OF MEETING: The first Notice of Annual Meeting had
been sent out in January; the second on February 5, 2007.
MINUTES: Colette made a motion to approve the minutes from the Annual
Meeting of 2006 without reading them. Denise seconded. Unanimously
approved.
OPEN DISCUSSION: Ned Reid passed around a pad of paper to the
Membership, who made a list of all items they wished to discuss. Ned
then acted as Spokeperson. These items were
discussed:
1. Lighting of the Woodlake sign and possible replacement/updating
of the sign: Proposals are being gathered.
2. Sprinklers/Lawn Service: Skip is working on the sprinklers/We have
a new lawn service that we are happy with, but it will take a while
to bring our lawns back. Sod replacement is also planned.
3. Tree Trimming: Proposals are being gathered.
4. Roof Cleaning: We will get another proposal for this.
5. Dog poop not cleaned up: Denise will look for posts with plastic
bags to place in needed areas.
6. Lawn Mowers mowing over papers instead of picking it up. This has
improved with the new lawn crew.
7. Pine Needles: It is very costly to have these raked. Excessive
pine needles are raked.
8. Replace Pool Lounge Chairs with Broken Straps: Skip is replacing
the straps.
9. Enforcing Condo Rules: Various rules were discussed, with overall
agreement that rules need to be followed.
10. Tennis Court Lights: The tennis courts will be refurbished
through a donation of one of our Members, who remains anonymous. The
Board warmly thanks this Member for his generosity.
11. Freedom of Choice: Members need to adhere to existing rules
regarding making any changes to the outside appearance of their units.
12. Garbage: There is a huge pile of tree branches by the main
dumpster, belonging to the man on the other side of the fence. 3
county agencies have been notified and photos taken.
13. Interview Forms: The question of whether we can do criminal
background checks on prospective residents has been queried to our
attorney. We are waiting for his reply.
VOTE: The Membership had voted on these issues. These were the proxy
counts:
1. I vote in favor of applying any surplus funds for 2007 into the 2008
fund balance.
42 YES
0 NO
2. Should a review by a CPA required by Section 718-111 of the Florida
Statutes be prepared for the next fiscal year?
10 YES (It should be prepared.)
31 NO (It should NOT be prepared.)
Denise adjourned the meeting at 8:35pm.
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