WASATCH RANGE EVENTING ASSOCIATION

MEETING MINUTES

28 APRIL 2004 6.30 PM

Attending: John Files, Danielle Marquis, Bonnie East, Faith Redman, Carol Klar, Andrea Lewis, Hank Rothwell, Kilee Butterfield, Jaime Buhler-Topham, Trisha Schmid, Ingrid George, Anne George, Sandra and Pete Haak, Shelissa, Gina and Lali Trujillo, Sussi Felleson, Beth Lendrum, Debbie and Chris Degen, Lauren and Sally Shannon, Dee McCarthy, Kathy Borrett.

Bonnie apologized for failing to thank outgoing president, Trisha, at the Banquet in January. Bonnie thanked her at the meeting and announced she would be receiving a portrait of her horse for all her hard work and commitment!

WREA member Hank Rothwell, also board member for area IX to USEA discussed his meetings at the national organization over the Rolex weekend. Hank reported that the USEA would be adopting new association acronyms and new amateur classifications that were to be detailed on the website www.Eventingusa.com. He also reported the modified format had been much harder on horses than many had anticipated (45 efforts over 5000m!) and this may have implications for Athens. However Rolex had been a success.

Dee McCarthy delivered the Financial Report. $9917 in the WREA account. Trisha stated that as long as the balance remains below $10,000 per year (on a regular basis) then no federal tax form needed to be submitted. Bonnie asked if the banquet figures were available. Dee would get back with those.

A specific WREA logo was discussed for use on hats, t shirts etc. Dee McCarthy proposed a contest for the design of the logo. Open to paid up members only. 2 color max. Deadline June 1, 2004. Executive Committee to judge winner. Carol Klar to place information on website. Dee McCarthy to email members. Prize: $100 gift certificate to local horse store or $100 toward any WREA sanctioned event. Sandy Haak seconded and the motion carried.

Affordable clinics and camps were discussed. These would use local facilities and local teachers to make learning fun and affordable to all WREA members. The need to plan ahead was stressed as local facilities get booked as much as 2 or more years ahead. Danielle agreed to head up a committee to explore options for next year and Sally Shannon agreed to help her.

Concern about making a hard copy of our newsletter available to members was voiced. Kathy suggested charging members who would like a mailed version $10 per year on top of membership. Danielle proposed sending 2 hard copy mailings each year to members requesting them. A postcard would go out asking members who would like these hard copies. Hank Rothwell seconded and motion carried.

Bonnie thanked Dee McCarthy and Carol Klar for putting together new WREA member packets and these were handed out to attending members. These contained a welcome letter, list of officers, list of current members, 2002 bylaws, 2004 Utah Eventing calendar, 2003 year end awards, WREA scholarship application, horse registration form and event tracking form and tabulation forms. Jaime Buhler stressed how important it is for all competing members to record the number of starters in their division at competitions for tabulation of year end awards.

WREA rule changes were addressed. After discussion, Dee McCarthy proposed abolishing "LIFETIME MEMBERSHIPS" from this point forward. Existing lifetime members will remain so. After Sally Shannon seconded, the motion was approved.

Validity of FAMILY MEMBERSHIPS were discussed. The existing by laws state only one vote per family. Sally Shannon proposed that a child no longer qualifies as a member under "FAMILY MEMBERSHIPS" in the year that child celebrates their 25th birthday. Anne seconded and the motion was approved.

Eligibility for year end awards were addressed. After discussion, bonnie proposed a minimum requirement of 2 events with 1 as a 3-phase. The motion p assed after Dee seconded.

Members discussed a new INTRODUCTORY award at 2' and the need to find another sponsor for this division. Danielle proposed this division be eligible to RIDERS who have not competed above novice, including outside Utah, amateurs only. Kathy seconded and motion carried.

INTERMEDIATE/ADVANCED awards were discussed. Because this level not offered in Utah, ingrid suggested members must complete at least one 3 phase event in Utah at any level on any horse above introductory level for them to be considered for the higher level awards. lauren seconded and motion carried.

ROOKIE RIDER/HORSE AWARDS were discussed. Dee proposed only riders who are competing members in their first year of Eventing with the WREA be eligible. 2 events,1 being a 3 phase must be completed within the competition year.

Sally proposed ROOKIE HORSE award go only to a horse that is competing in its first year of Eventing ANYWHERE. 2 events in Utah, one a 3 phase must have been completed in the competition year. Danielle seconded and the motion was approved.

After discussing the pros and cons of our MSEA club membership, Trisha proposed removing the WREA from MSEA and Pete Haak seconded before the motion was approved. MSEA membership was voted not to be renewed starting 2005.

Sandra Haak then moved to change our WREA membership year to coincide with the calendar year. Carol Klar provided the second and the motion carried.

Other business was discussed:

Jaime Buhler-Topham reminded members about her schooling show and fundraiser May 1st. Dee McCarthy suggested a course walk fundraiser at an upcoming event. Bonnie suggested we needed a committee and maybe Beth would agree to head this. Anne George brought up the possibility of creating an intermediate course at Golden Spike and the need to raise $50,000. Bonnie and Sandra will attend this year's MSEA/AREA IX meeting in October.

Meeting adjourned at 9.15 pm.

Sally Shannon/Recording Manager

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