HOSTING
THE
USACK Marathon Team Trials
Race Management information specifically for the USACK Marathon Team Trials identifying responsibilities, requirements
and interpretation of the USACK MSD rules governing the US Team Trials.
For further information contact: Bob Spain, USACK MSD Chair,
1500 Northridge Dr Austin, TX 78723;
Phone 512-305-1002; Fax 512-389-4705;
E-mail: bob.spain@tpwd.state.tx.us
Or
US Marathon Team Trials Coordinator
(To be named)
US Marathon Team Website:
<http//www.oocities.org/txpaddler/ >
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BID APPLICATION TO HOST THE 2001 USACK MARATHON TEAM TRIALS
Date of application: ______________________________________________________________
Date of the Proposed USACK Marathon Team Trials: ____________
Race Sponsor: __________________________________________________________________
River or Lake Venue: _________________________________________________________________________
Anticipated entry fees to be charged:_________________________
(
Subject to approval of the USACK ("USA Canoe/Kayak") Marathon Sports Division ("MSD")Please describe marathon races conducted on a separate sheet.
2. The race course purposed will meet the following site selection criteria for a USACK Marathon Team Trials race and will follow the format for the International Canoe Federation World Championships.
The race start will___ or will not___ be a held stern start? Held Start is strongly recommended.
Please describe starting procedures on a separate sheet.
b. There will be _____ mandatory portages of _______ meters in length.
c. The length of the race will be __________ kilometers total with ________ km upstream and
_______ km downstream. Approximate winning time is __________.
d. There are ________ campsites and _________ motel/hotel rooms within ________ miles or
minutes of the race start/finish line.
e. There will be ________ port-o-lets or other toilet facilities at the race start; _________ at the
race finish, if different from start. Other facilities (describe)_______________________
f. There will be __________ parking spaces available at the race start: __________ at the race
finish.
3. By submitting this bid, the race sponsor agrees to the following USACK requirements.
a. Hold the US Team Trials as a two day event. Additional classes, e.g., mixed, women’s, USCA classes may be added at the discretion of the host. These classes are supported by the USACK MSD, though not team trial classes at this time. Special recognition could be added also.
Please describe awards on a separate sheet of paper.
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Race Sponsor Agrees to the Following Requirements (Con’t).
c. Provide race packet to interested competitors.
d. Obtain insurance for all competitors at the trails. For insurance contact USACK—Lisa Fish, P.O. Bo 789, Lake Placid, NY 12946 or USCA—Virginia Migliacco, Jacka-Liquori Agency, Inc. 121 E.Northport Road, P.O. Box 667, Kings Park, NY 11754.
Send complete race information to the Trials Coordinator for publication in USACK Canoe and Kayak Racing News, USCA CANOE NEWS magazine and ACA American Paddler by March 15, 2001.
f. Provide the following arrangements for First Aid and communications along the racecourse, plus safety
and sweep boats. Explain:_____________________________________________________________.
g. Provide an impoundment area at the race finish for the winning boats.
i. Submit a complete financial report to the USACK MSD Trials Coordinator within 4 weeks of the
race.
5. It is recognized that all television rights of the race are solely those of the USACK MSD. NO
PERSON OR ORGANIZATION MAY USE THE NAME OR EMBLEM OF THE DIVISION OR USACK IN ADVERTISING, SOLICITING GOODS OR SERVICES, OR
PROMOTING WITHOUT THE CONSENT OF THE USACK MSD. For further
information contact Bob Spain, MSD Chairman.
6. In addition to the specified "Per-competitor" rebate amount, the amount of additional funding
that the race sponsoring organization is prepared to donate to the US Marathon Team is ___________**.
7. If your state requires canoe/kayak registration, will there be a waiver, exemption or reciprocity
for out-of-state canoes? Identify your state requirements and the waiver that will be
available. (Necessary to have waiver for five days prior to sprints through the last day of
Trials.) _____________________________________________________.
**
NOTE: An additional contribution is NOT a requirement for hosting the USACK Marathon Team Trials. The National race can be, however, a profitable event for both the hosting community and the hosting race sponsor. In the event of similar bids, an additional pledged contribution could be a factor in the USACK MSD’s decisions. Contributions, if pledged, can take the form of a specific dollar amount or a percentage of the profits.
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RACE COURSE DESCRIPTION AND AGREEMENT
On separate sheet(s) of paper, please give a brief description of the racecourse. Include the following information:
a. Start and Finish lines.
b. Portages, if any.
c. Rapids, if any.
d. List any possible hazards or unusual condition on the course.
e. Distance (in kilometers) of the course.
f. Spectator viewing site.
g. Arrows showing race course on map.
h. Provide information on water depth, anticipated at race date, and info in regard to current.
RACE SPONSOR: Organization: __________________________________________________
RACE CHAIRMAN: ____________________________________________
ADDRESS: ____________________________________________________
CITY: ________________________STATE: ________ZIP: _____________
TELEPHONE: ( ) ____________________ FAX____________________
E-MAIL: ______________________________________________________
SIGNATURE OF AUTHORIZED RACE SPONSOR: _____________________DATE:_______
(Signature signifies that all USACK MSD and ICF requirements and guidelines will be fulfilled.)
IMPORTANT: Please send the original copy of this application to the USACK MSD Chairman and Trials Coordinator, along with a copy of the Petition (Page 5). Keep a copy for your records
. Also included below is a list of other contact that may be needed.USACK MSD Chair USCA
Bob Spain Jim Mack
1500 Northridge Dr Executive Director
Austin, TX 78723 606 Ross Street
512-302-1005 Middletown, Ohio 45044
bob.spain@tpwd.state.tx.us 513-422-3739
USCAMACK@aol.com
USACK
Lisa Fish
15 Parkside Dr.
Lake Placid, NY 12946
518-523-1855
USACK@excite.com
USACK MSD Trials Coordinator
(to be named)
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PETITION TO SELECT A SITE FOR THE USACK MARATHON TEAM TRIALS FOR YEAR _______________.
WE, the undersigned USACK members, have either raced on, or are familiar
with __________________________________________________________________________
(river or lake)
between _______________________________ and __________________, _________________
(start) (finish) (state)
and believe it meets the criteria of the USACK and ICF for holding the ___________ year U.S. Marathon Team Trials.
SIGNATURES: Include address and telephone numbers.
1 ____________________________________________________________________________
2. ____________________________________________________________________________
3. ____________________________________________________________________________
NOTE: This signed petition must accompany the host application when it is submitted to the USACK MSD Chair and Trials Coordinator.
Page 6
USACK MSD REQUIREMENTS TO HOST THE US MARATHON TEAM TRIALS
The Entry Fees for the championship event will be subject to approval by the USACK MSD.
Page 7
and finish line for at least 75-100 vehicles. Safe unloading areas should be provided if parking is limited at the race start.
14. Information for race registration forms and schedule of events must be submitted to USACK MSD Chair and Trials Coordinator by March 1, 2001. All other information must be submitted to the USACK MSD Chair and Trials Coordinator for approval by March 15, 2001 or earlier. Only approved copy will be submitted to the USACK Canoe and Kayak Racing News Magazine, USCA Canoe News Magazine and ACA American Paddler Magazine editors and their respective website hosts with a copy deadline of March 15, 2001. The USACK MSD Chair and Trials Coordinator must also approve the race brochure information and layout prior to publication. Deadline to submit draft of brochure is March 15, 2001 or earlier. All race registration forms and Racing Rules will be prepared for you by USACK MSD.
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Following the Trials. The disclosure shall include an itemized list of expenses and
Income related to hosting of the Trials. This will assist future race sponsors and the
USACK MSD in preparing for and securing financial support for the Trials.
H. Provide the timing for the US Marathon Team Trials. The Trials Coordinator
will serve as a consulting service for the race host. The host shall post all results, subject
to protests, immediately following the competition.
ADDITIONAL INFORMATION:
The race sponsor shall recognize that the USACK MSD and the, "USACKâ logo are the sole property of the USA Canoe/Kayak, Inc. Also, that the USACK MSD is a principal to any contracts for endorsements, television contracts, etc. awarded in conjunction with said Championships. No person or organization may use the name or emblem of the Association in advertising, soliciting goods or services, or promoting without the consent of the USACk MSD Chair. Contact person for this information is the Chair.
If canoe and kayak registration is required in Host State, a waiver, an exemption or reciprocity for out-of-state canoes and kayaks shall be obtained for USACK MSD members during the entire Trials from five days prior to the sprints through the last marathon event.
The USACK MSD Chair and Trials Coordinator serve as the liaison between the Division and the Trials Race Sponsor. They are responsible for overseeing the on-site management of the Trials. Anything related to USACK MSD relations is under their authority.
Since USACK and USCA prepare the standardized forms for their respective Schedule of Events and Competition Guide, and data information for the timing, the race sponsor shall provide the necessary information to USACK and USCA in a timely manner. This information relates to race start/finish lines, headquarters site, check in areas, and times of registration and other pertinent information necessary to develop the race registration forms and the Schedule of Events.
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The following overview of the USACK requirements must be observed.
Be named to the U.S. Senior or Junior Marathon Team for World Championship Competition except as provided by ICF Marathon Rules.