• Date of event: ____________________ Title of event: ____________________

• Type of event (i.e., seminar, dinner, meeting): ______________________________

• Number of guests invited: _____ Number expected: _____Time of event: _____

• Time of each component of event (i.e., cocktails 6-7 p.m., dinner 7-9 p.m.):

____________________ ____________________

____________________ ____________________

• Location(s) of event: __________________________________________________

• Host/hostess of event: _______________ Primary fundraiser(s): _______________

• Comments: ____________________________________________________________

INVITATIONS: See last page.

• Type of food needed (i.e., refreshments, cold plate, full dinner): _______________

• Specific menu requests (beverages to follow): • General menu suggestions:

____________________ ____________________

____________________ ____________________

____________________ ____________________

____________________ ____________________

• Beverages:

Wine (specific type? How many bottles?): _______________________________

Coffee (regular? decaf?): _____________________________________________

Tea (regular? herbal?): _______________________________________________

Mineral water: _____________________________________________________

Natural fruit spritzers (i.e., Sundance, Koala): ____________________________

Sodas (variety? specific?): ____________________________________________

Do you want a bar and bartender? ______________________________________

Do you want coffee/tea served in large thermoses? _________________________

Do you want coffee/tea served in coffee butlers or over candle warmers? _______

Do you want a pitcher of fresh water? ___________________________________

Do you want individual glasses of water? ________________________________

Do you want cream served in a creamer? ________________________________

Do you want half & half served in little plastic containers? __________________

Do you want the coffee/tea served on a side table? _________________________

Do you want the coffee/tea served on the main table? ______________________

• Are you aware of any guest's dietary restrictions? ______________________________

• Additional menu/beverage items or comments: ________________________________________________________________________

• Please check the items you require:

Traditional sit-down meal _____ Buffet _____ Other_____________

Linen tablecloths _____ Paper placemats _____ Color? __________

Linen napkins _____ Paper napkins _____ Color? __________

"Real" silverware _____ Plastic ware _____

China plates _____ Paper plates _____

China cups and saucers _____ Styrofoam cups _____

Glasses _____ Plastic glasses _____

• If you will be using paper products, do you want us to leave a special wastebasket in which to throw your plates, so you can clear the table for business? _________________

• Will you need place cards? (Mark again under ARTWORK) _____________________

• Who will be doing the seating chart? ________________________________________

• Would you like flowers (i.e., formal arrangement, bud vase)? _____________________

• Other items/comments: ___________________________________________________

• Do you need attendants? __________________________________________________

• If yes, do you want them to:

Pass hors d'oeuvres _________________________________________________

Refill beverages ____________________________________________________

Pour drinks only as guests are being seated _______________________________

Clear plates between courses __________________________________________

Assist at buffet _____________________________________________________

• Other/comments: ________________________________________________________

• Microphone (lapel? standing? lectern?): _____________________________________

• Lectern (standing? tabletop?): _____________________________________________

• Carousel projector: __________ • Overhead projector: __________

• Audio cassette recording: __________ • Video recording: __________

• VCR monitor: __________ • A.V. engineer on site: __________

• Other items/comments: ___________________________________________________

• Will you need place cards? ________________________________________________

• Will you need name tags? _________________________________________________

• Posters? (Specify required wording): ________________________________________

• Will you need a photographer? _____________________________________________

• If so, during what parts of the program? ______________________________________

• Other/comments: ________________________________________________________

• Backgrounds? ________________ • Who will prepare? ____________________

• Packets and/or give-aways? _____ • Who will prepare? ___________________

• Special transportation? _________ • Who will provide? ___________________

• Special lodging? ______________ • Who will arrange? _____________________

• Other/comments: _______________________________________________________

• Who will be doing the seating chart? ________________________________________

• Will you be using rectangular tables? _________________ • Or round tables? _______

• If round tables, would you prefer tables of 6? ___________ • Or tables of 8? _________

• Other/comments: ________________________________________________________

• If you have a specific request for the arrangement of tables, please draw a diagram below or use a separate sheet of paper.

• Who will address the invitations? ___________________________________________

• Will they be hand-addressed or typed? ______________________________________

• When will they be mailed? ________________________________________________

• Who will tabulate the responses? ___________________________________________

• Wording on invitation (attach mock-up if desired):

• Wording on response card (we recommend that you include an "RSVP by -date-" on the response card):

DATE THIS FORM SUBMITTED: _____________ SUBMITTED BY: ____________