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BYLAWS

FOUR LAKES AMATEUR RADIO CLUB, INC.

MADISON, WISCONSIN Rev.1995

TABLE OF CONTENTS

  • ARTICLE I - MEMBERSHIP
  • ARTICLE II - FEES AND DUES
  • ARTICLE III - DIRECTORS
  • ARTICLE IV - OFFICERS
  • ARTICLE V - ELECTIONS ARTICLE VI - CLUB MEETINGS
  • ARTICLE VII - ANNUAL BUSINESS MEETING
  • ARTICLE VIIl - AFFILIATION
  • ARTICLE IX - AMENDMENTS

    • ARTICLE I - MEMBERSHIP

    1.01 CLASSES OF MEMBERSHIP
    A. Club membership shall be divided into the followingclasses:
    1. Associate membership
    2. Regular membership
    3. Honorary membership
    4. Student membership (under 18)

    1.02 MEMBERSHIP QUALIFICATIONS
    A. Associate membership
    1. Any person with a non-commercial interest in amateur radio
    B. Regular membership
    1. Any person who holds a valid amateur radio operator's license
    C. Honorary membership
    1. Any person nominated by a club member, with the approval of the board of directors, shall become eligible for honorary membership. This person shall have made some outstanding contribution to amateur radio or the Four Lakes Amateur Radio Club.

    1.03 RIGHTS AND PRIVILEGES
    A. Associate membership
    1. Associate members may participate in all activities of the club; except they shall not vote or hold office.
    B. Regular membership
    1. Regular members may vote on all matters presented at a club meeting.
    2. Regular members may hold any office in the club.
    3. Regular members may participate in all activities of the club.
    C. Honorary membership
    1. Persons holding only an honorary membership may participate in all activities of the club except shall not vote or hold office.

    1.04 ADMISSION TO MEMBERSHIP
    A. General requirements to be admitted to membership
    1. The candidate must be able to satisfy the qualifications for any one class of membership as set forth in section 1.02.
    B. Procedure for candidate approval
    1. Candidates for membership shall submit an application for membership and submit dues in accordance with requirements of section 2.01.
    2. Candidates for membership shall be introduced to the membership by the presiding officer at any regular club meeting, at which time the candidate shall briefly relate to the membership her/his amateur radio activities.

    1.05 DISMISSAL FROM MEMBERSHIP
    A. Procedures
    1. Any member may be dismissed and banned from membership, for actions unbecoming an amateur radio operator, upon three-quarters vote of the quorum of regular members present at a regular meeting. However, no member shall be dismissed from membership unless the member has been informed of the nature of the charge out of which the proceeding for dismissal arose, and unless the member has been afforded an adequate opportunity to provide a defense. The presiding officer at the regular meeting shall be in charge of any proceeding arising under this subsection. Any dues or fees paid in advance by any member dismissed under this subsection shall be refunded.

    1.06 CONTINUATION OF MEMBERSHIP
    A. Armed Forces
    1. Any member in good standing, who is on active duty as a member of the armed forces of the United States of America, shall be entitled to continue as a member in good standing without being required to pay club dues or renew membership, and such member shall be entitled to all the rights and privileges incident to his class of membership.

    ARTICLE II - FEES AND DUES

    2.01 ANNUAL DUES
    A. General
    1. Annual dues for associate members shall be set by the board of directors and approved by the membership following the voting procedures described under section 6.06.
    2. Annual dues for regular members shall be set by the board of directors and approved by the membership following voting procedures described under section 6.06.
    3. Honorary members shall not be required to pay dues.
    4. Annual dues are due the first regular meeting in January each year.
    5. Annual dues for any person who holds a valid amateur radio license and has another regular member living in the same household shall be set by the board of directors and approved by the membership following the voting procedures described under section 6.06.
    6. Annual dues for licensed amateur radio operators over the age of 65 shall be set by the Board of Directors and approved by the membership following voting procedures described under section 6.06.
    7. Annual dues for licensed amateur radio operators under the age of 18 shall be set by the board directors and approved by the membership following voting procedures described under section 6.06.
    B. Special Cases
    1. No dues shall be required of persons qualifying under section 1.06.
    2. Annual dues payable by members who have entered the club after January 1 shall be prorated for each remaining month.
    C. Suspension
    1. Any member of the club whose dues are in arrears more than 90 days shall be automatically suspended from membership and thereupon denied the rights and privileges incident to membership as set forth in section 1.03. A member suspended under this section may reestablish their membership status in the club by paying the full year in annual dues.

    2.02 FEES AND SPECIAL ASSESSMENTS
    A. Setting fees and assessments
    1. Fees and special assessments will be recommended by the board of directors and approved by a quorum of the membership at a regular meeting following the voting procedures defined under paragraph 9.02.

    ARTICLE III - DIRECTORS

    3.01 MEMBERS OF THE BOARD
    A. General
    1. The board of directors shall consist of the four officers of the club, the three directors at large and the past president as an advisor, in the event that no previous board member is reelected to the board.
    B. Election
    1. Officers elected pursuant to section 4.01 shall automatically be deemed directors of the club.
    2. Directors at large shall be elected at the second meeting in January of the current year.
    C. Term of office
    1. Newly elected members of the board of directors shall take office at the meeting following their election.
    2. The term of office shall extend for one year, beginning on the date upon which the new directors take office and terminating on the date upon which successor directors take office.
    D. Eligibility
    1. Except as hereinafter provided, any regular member of the club may hold office as a director of the club.
    2. Members of the board of directors at the time of the election are eligible for reelection as directors at large.

    3.02 DUTIES OF THE BOARD OF DIRECTORS
    A. Management
    1. The management of the club shall be vested in the board of directors.
    B. Arbitration of disputes
    1. The board of directors shall be the sole judge and arbiter in disputes arising out of the operation and affairs of the club.
    C. Club expenditures
    1. The board of directors shall have the duty to take care of and account for the funds of the club. It shall receive and pass on all expenditures to be made by the treasurer.
    2. The budget for the coming year shall be presented and read at a regular meeting of the club at which a quorum is present, and then shall be tabled until the next regular meeting, at which time it shall be acted upon. Prior to the next regular meeting, written notice of the budget shall be given to each regular member and the date on which the vote on the budget will be taken.
    3. Expenditures in excess of $200.00 for a single item, which have not been listed in the budget and approved, shall be presented and read at a regular meeting of the club at which a quorum is present, and then shall be tabled until the next regular meeting, at which time it shall be acted upon. Prior to the next regular meeting, written notice shall be given to each regular member stating the nature of each proposed expenditure and the date on which the vote will be taken.
    D. Meetings
    1. Regular and special meetings of the board of directors shall be held as hereafter provided in section 3.03.

    3.03 MEETINGs OF THE BOARD OF DIRECTORS
    A. Regular meetings
    1. Regular meetings of the board of directors shall be held without other notice than this bylaw once each month.
    2. The place of such regular meetings shall be any suitable place as may be announced by the chairperson at the preceding meeting of the board of directors.
    B. Special meetings
    1. Special meetings of the board of directors may be called by or at the request of the president, secretary or any two directors.
    2. Notice of a special meeting of the board of directors shall be given by oral or written notice delivered personally, or through the use of amateur radio, telephone or mail service.
    3. The place of such special meeting shall be any suitable place as may be fixed by the person or persons calling such meeting.
    C. Quorum
    1. A majority of the number of directors set forth in section 3.01 shall constitute a quorum for the transaction of the club business at any meeting of the board of directors present, though less than such quorum may adjourn a meeting.
    D. Manner of acting
    1. The act of the majority of the directors present at a meeting at which a quorum is present shall be the act of the board of directors.
    E. Conduct of meetings
    1. The president, and in the president's absence, the vice president, and in their absence, any director chosen by the directors present, shall call the meetings of the board of directors to order and shall preside over the meeting.
    2. The secretary and in the secretary's absence, any director present, which the presiding officer may appoint, shall act as secretary of the meeting.

    3.04 VACANCIES
    A. Filling vacancies
    1. Any vacancy occurring in the board of directors shall be filled until the next succeeding election by the president with the consent of a majority of the directors then in office, though less than a quorum of the board of directors.

    ARTICLE IV - OFFICERS

    4.01 GENERAL
    A. Membership
    1. The officers of the club shall be the president, vice president, secretary and treasurer.
    B. Election
    1. The officers shall be elected at the second meeting in January for the current year.
    2. The procedure for election is that set forth in article v.
    C. Term of office
    1. Newly elected officers shall take office at the next meeting following their election.
    2. The term of office shall extend for one year beginning on the date upon which successor officers take office.
    D. Eligibility
    1. Any regular member of the club may hold office as an officer of the club.

    4.02 DUTIES OF THE OFFICERS
    A. President
    1. The president shall be the principal executive officer of the club and subject to the control and direction of the board of directors.
    2. The president shall, in general, supervise and control all the business of the club.
    3. The president shall preside at the meetings of the club and at all meetings of the board of directors.
    4. The president shall appoint, from the regular membership, chairpersons to head committees for the purpose of organizing, supervising and performing club activities.
    B. Vice president
    1. In the absence of the president, the vice presidnt shall perform all the duties of the president.
    2. The vice president shall be in charge of public relations.
    C. Secretary
    1. The secretary shall be an executive officer of the club, subject to the control and direction of the president and the board of directors.
    2. The secretary shall; keep the minutes of the regular and the board of directors meetings; see that all notices are duly given in accordance with these bylaws; be custodian of the club seal, records, papers, equipment and any item, records or objects which might be needed for the continued operation of the club from year to year; and keep a directory of the names addresses, and calls of all members.
    3. The secretary shall perform all duties incident to the office of secretary, and have such other duties and exercise such authority as from time to time may be delegated or assigned by the president or by the board of directors.
    D. Treasurer
    1. The treasurer shall: have charge and custody of and be responsible for all funds of the club; receive monies in the name of the club from any source whatsoever, and deposit all such monies in the name of the club in such banks or depositories as shall be selected by the board of directors; assist the secretary in the performance of the secretary's duties; and present a financial statement to the board of directors monthly.
    2. The treasurer shall perform all of the duties incident to the office of treasurer and have such other duties and exercise such other authority as from time to time may be delegated or assigned by the president or by the board of directors.
    3. The treasurer shall prepare, not later than the first meeting in November, a proposed budget for the coming year.

    4.03 VACANCIES
    A. President
    1. Vacancy will be filled by the vice president.
    B. Officers other than president
    1. Any vacancy occurring in any office other than that of the president shall be filled until the next succeeding annual election by the board of directors.

    ARTICLE V -ELECTIONS

    5.01 NOMINATIONS
    A. Nomination meeting
    1. The nomination of candidates for the office of president, vice president, secretary, treasurer and directors at large shall be called for and closed at the first club meeting in January.

    5.02 ELECTIONS
    A. Election meeting
    1. The annual election of officers and directors at large shall be at the second club meeting in January.

    5.03 VOTING PROCEDURE
    A. Order of voting
    1. The order of voting shall be for the office of president, vice president, secretary, treasurer and the directors at large.
    B. Ballots
    1. The voting shall be conducted by secret written ballot.
    2. Each regular member shall be given a ballot on which to write the name of the candidate of the member's choice for the particular office then under consideration.
    C. Counting of votes
    1. For the office of president, vice president, treasurer and secretary, the candidate receiving the majority of votes cast for a particular office shall be declared elected to that office.
    2. In the above category, if no candidate receives a majority of the votes cast for a particular office, another vote shall be taken with only the two candidates receiving the largest number of votes on the first ballot considered as candidates.
    3. Directors at large shall be elected by each member voting for three different candidates on one ballot. In the event two or more candidates, of the three with the most votes received, receive equal votes, runoff ballot(s) will determine the elected candidate.

    ARTICLE VI -CLUB MEETINGS

    6.01 REGULAR MEETINGS
    A. Time
    1. A regular meeting of the club shall be held, without other notice than this bylaw, at 7:30 p.m. on the first and third Tuesday of each calendar month, except, in the months of June, July and August, regular meetings to be held only on the third Tuesday of the month.
    2. Additional meetings in the months of June, July, or August may be scheduled in accordance with section 6.02.
    B. Place
    1. The place of such regular meetings shall be announced by the presiding officer at the preceding meeting of the club, in the newsletter or by other means.

    6.02 SPECIAL MEETINGS
    A. Time
    1. Special meetings of the club may be called at any reasonable time by act of the board of directors.
    B. Notice
    1. Notice of a special meeting of the club, including purpose of the meeting, date, time and place shall be given by written notice.

    6.03 Quorum
    A. Defintion of quorum
    1. A minimum of fifteen(15) voting members of the club shall constitute a quorum for the transaction of club business at any meeting, but a majority of the voting members present (though less than such quorum) may adjourn the meeting from without further notice.

    6.04 MANNER OF ACTING
    A. Definition
    1. The act of the majority of the voting members present at a club meeting at which a quorum is present shall be the act of the members of the club.

    6.05 CONDUCT OF MEETINGS
    A. Presiding officer
    1. The president, and in the president's absence, the vice president, and in their absence, any director chosen by the directors present, shall call the meeting of the club to order and shall act as the presiding officer of the meeting.
    B. Minutes
    1. The secretary, and in the secretary's absence, any regular member of the club which the presiding officer may appoint, shall keep the minutes of the meeting.

    6.06 VOTING
    A. Method
    1. The method of voting on motions of measures shall be at the discretion of the presiding officer, unless one or more regular members request a vote by written ballot.

    ARTICLE VII - ANNUAL BUSINESS MEETING

    7.01 TIME OF MEETING
    A. Fixed meeting
    1. The Annual Business Meeting of the club shall be the second meeting in January.

    7.02 AGENDA
    A. Financial statement
    1. The treasurer shall present a financial statement of the club membership.
    B. Summary of activities
    1. The secretary shall present a summary of club activities during the preceding year to the club membership.
    C. Annual election
    1. The annual election of officers and directors shall be conducted pursuant to article v.

    ARTICLE VIII - AFFILIATION

    8.01 GENERAL
    A. National affiliation
    1. The club shall be affiliated with the American Radio Relay League.

    ARTICLE IX AMENDMENTS

    9.01 GENERAL
    A. Changes in bylaws
    1. These Bylaws may be amended as the members of the club see fit.

    9.02 PROCEDURE
    A. Procedure for amending bylaws
    1. Any proposed amendment shall be read at a regular meeting of the club at which a quorum is present, and then shall be tabled until the next regular meeting at which time it shall be acted upon. Prior to the next regular meeting written notice shall be given to each regular member stating the nature of the proposed amendment and the date on which the vote shall be taken.
    Edited for HTML Jan 1997