Sixty days before the charter renewal date, the commissioner and unit committee conduct a membership inventory of youth and adults. Contacts or visits should be made to inactive youth and adults. Every effort should be made to recruit additional youth and adults so the unit re registers with no loss in membership. (SPECIAL NOTE: See the roles and responsibilities of the committee's membership and re-registration chairperson.)

Forty-five days before the charter renewal date, the commissioner and unit committee chairman conduct the charter renewal meeting, which includes identifying youth and adults to re-register, completing forms, and collecting fees. The executive officer of the chartered organization or the chartered organization representative approves all volunteers and the unit leader certifies the youth to be registered. Participants of this meeting should include the commissioner, chartered organization representative, executive officer of the chartered organization, unit leader, and all other unit volunteers.

Fifteen days before the charter renewal date, the commissioner submits the complete charter renewal application to the council service center.