New York State Open Records Network

New York State Public Health Law § 4138


S  4138.  Birth  certificate;  new  certificate  in case of subsequent marriage of unwed parents; adoption; adjudication of  parentage;  change of name.

1. A new certificate of birth shall be made whenever:
(a)  proof  is submitted to the commissioner that the previously unwed parents of a person have intermarried subsequent to the  birth  of  such person; or,
(b)  notification is received by, or proper proof is submitted to, the commissioner from or by the clerk of a court of  competent  jurisdiction or  the  parents,  or their attorneys, or the person himself, of a judgment, order or decree relating to the parentage; or,
(c) notification is received by, or proper proof is submitted to,  the commissioner  from  or by the clerk as aforesaid of a judgment, order or decree relating to the adoption of such person. Such judgment, order  or decree  shall  also  be sufficient authority to make a new birth certificate with conforming change in the name of such  person  on  the  birth certificate  of  any of such person`s children under the age of eighteen years whose record of birth is on file in the state  health  department; or,
(d)  proper  proof is submitted to the commissioner by the parents, or their attorneys, or the person himself or his attorney, of  a  judgment, order  or  decree  relating  to  a  change of name granted by a court of competent jurisdiction. Such judgment, order or  decree  shall  also  be sufficient  authority  to  make  a new birth certificate with conforming change in surname for any of such person`s children  under  the  age  of eighteen  years  whose  record  of  birth is on file in the state health department; or,
(e) the certificate of birth of a child born out of wedlock as defined in paragraph (b) of subdivision one of section four thousand one hundred thirty-five of this article has been filed without entry of the name  of the  father  and the commissioner thereafter receives the acknowledgment of paternity pursuant to section one  hundred  eleven-k  of  the  social services  law or section four thousand one hundred thirty-five-b of this article executed by the putative father and mother which authorizes  the entry  of  the  name  of  such  father,  and  which may also authorize a conforming change in the surname of the child.
2. (a) On every  new  certificate  of  birth  made  pursuant  to  this section,  a  notation that it is filed pursuant to section four thousand one hundred thirty-eight of the public health law shall be entered thereon. Notwithstanding other provisions of this article, when a  child  is adopted  by an unmarried man or woman, the new certificate shall, if the adopting parent so requests, reflect the fact that it is a single parent adoption.
(b) If the original certificate of birth contains fictitious names  of either  or  both  parents, a new certificate shall not be prepared until notification is received by,  or  proper  proof  is  submitted  to,  the commissioner  by  the  clerk of a court of competent jurisdiction or the parents or their attorney, or the person himself, or his attorney, of  a judgment, order or decree relating to parentage.
3. (a) When a new certificate of birth is made the commissioner shall substitute such new certificate for the certificate  of  birth  then  on file,  if any, and shall send the registrar of the district in which the birth occurred a copy of the new certificate  of  birth.  The  registrar shall  make  a copy of the new certificate for the local record and hold the contents of the original local record confidential  along  with  all papers and copies pertaining thereto.It shall not be released or otherwise divulged except by order of a court of competent jurisdiction.
(b)  Thereafter,  when a verified transcript or certification of birth of such person is issued by the registrar, it shall be  based  upon  the new  certificate, except when an order of a court of competent jurisdiction shall require the issuance of  a  verified  transcript  or  certification based upon the original local record of birth.
4. The commissioner may make a microfilm or other suitable copy of the original  certificate  of  birth  and  all  papers pertaining to the new certificate of birth. In such event, the original certificate and papers may be destroyed. All undestroyed certificates  and  papers  and  copies thereof  shall  be  confidential  and  the contents thereof shall not be released or otherwise divulged except by order of a court  of  competent jurisdiction  or pursuant to section forty-one hundred thirty-eight-c or forty-one hundred thirty-eight-d of this article.
5. Thereafter, when a certified copy or certified  transcript  of  the certificate  of  birth of such a person, or a certification of birth for such person is issued, it shall be based upon  the  new  certificate  of birth,  except  when an order of a court of competent jurisdiction shall require the issuance of a copy of the original certificate of birth.
6. When the commissioner shall receive proper  proof  or  notification pursuant  to  paragraphs  (a), (b),  or  (c) of subdivision one of this section relating to a person born outside  this  state,  such  proof  or notification shall be forwarded to the appropriate registration authority for the place of birth.
7.  Whenever  the  commissioner  makes a new birth certificate for any person pursuant to the provisions of subdivision one of this section, he shall forward to such person, if eighteen years of age or  more,  or  to the  parents of such person, a certified copy, a certified transcript or a certification of birth,  whichever  he  deems  appropriate  under  the circumstances, without making any charge therefor.




confidential  “known or conveyed only to a limited number of people” (Merriam-Webster's Dictionary of Law).
                        “meant to be kept secret” (Black’s Law Dictionary).

secret  “[s]omething that is kept from the knowledge of others or shared only with those concerned” (Black’s Law Dictionary).

court of competent jurisdiction  “A court of competent jurisdiction is a court that has jurisdiction over dispute" ().


Proposed Records Access Bill amending this section

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