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Membership
Student-Member
Faculty-Member
Staff-Member
Alumni-Member
Affiliate-Member
Life-Member
Associate-Members
Executive Committee
Patron
President
Vice-President
General-Secretary |
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Constitution
Membership of the Association shall be open to the students,
teachers and staff of the Institute coming from the State of Orissa,
speaking Oriya language and those who love and respect for the State of
Orissa and its language, culture and heritage.
The following shall the catagories of members:
- Student-Member: Any student of the
Institute having affiliation with the State of Orissa and/or Oriya
language shall be entitled to enroll as a Student-Member by paying an
entrance fee and annual membership fee as prescribed in the Constitution.
- Faculty-Member: Any member of the
faculty of the Institute having affiliation with the State of Orissa
and/or Oriya language shall be entitled to enroll as a Faculty-Member by
paying prescribed entrance and annual membership fee.
- Staff-Member: Any member of the
staff of the Institute having affiliation with the State of Orissa and/or
Oriya language shall be entitled to enroll as a Staff-Member by paying
prescribed entrance and annual membership fee.
- Alumni-Member: An Alumnus of the
Institute having affiliation with the State of Orissa and/or Oriya
language shall be entitled to enroll as a Alumni-Member by paying
prescribed annual or life membership fee.
- Affiliate-Member: An person, other
than the above, associated with the Institute in any manner may be
admitted to Affiliate-Member by the general body of 'Utkala', with
an appropriate membership fee.
- Life-Member: An person of 'Utkala'
may be admitted as a Life-Member by paying a lump sum equal to his/her
membership fee for TEN years.
- Associate-Members: The spouse of
any member shall be Associate-Member of 'UTKALA'.
Membership Fee:
The annual membership fee for Student-Members, Faculty-members and
Staff-Members shall be Rs 50/- Rs 200/- and Rs 50/-, respectively, with an
equal amount as entrance fee, payble at the time the welcome Ceremony every
year.
Funds of 'Utkala':
The funds of Utkala shall be kept in account(s) in bank(s) to be jointly
operated by any TWO out of President, Vice President, General Secretary and
Treserurer. Normally cash in hand should not exceed Rs 500/-.
General Body:
- The Student-Members, Faculty-members, Staff-Members and Assciate-Members
shall form the General body of Utkala with voting right. other members are
also entitled to attend the General Body meeting.
- The general Body shall meet as often required but not less than twice
a year, at the time of Welcome Ceremony and on Utkal Divas, 1st April.
- A General body meeting (GBM) shall be called with at least 15 DAYS
notice. An extra-ordinary GBM can be called with a three days notice in
which only the scheduled agenda can be taken up. An extra ordinary GBM can
be requisitioned by at least a fourth of the members with voting right.
- The GBM shall be preside over the President, in his absence the
Vice-president.
- Report of the activities of Utkala shall be presented by the General
Secretary and statement of accounts by the Tresurer in the Welcome
ceremony.
- The general Body shall appoint the internal auditors for auditing the
accounts.
Executive Committee:
- Patron:
The Director of the Institute shall be the Patron of Utkala and, when
present,shall preside over the meetings and functions of the Association.
- President: the President shall be
elected from among the Utkala members who are on the faculty of the
Institute. He/She will preside over the meetings and functions of Utkala.
He.She will represent Utkala in the common meeting under the auspices of
Bharati and all Institute forums.
- Vice-President: The Vice-President
shall be elected from the Utkala members who are on the faculty or staff
of theInstitute or Assocate members of Utkala. He/She shall, in the
absence of the president, discharge all his/her functions.
- General-Secretary: the
General-Secretary shall be elected from the tudent-Members of Utkala.
He/She shall look after the office affairs of Utkala and shall convene all
the meetings of the General Body and theExecutive Committee and prepare
the agenda for the meetings in consulation with the President. He/She
shall circulate the draft minutes of the meeting within a week's time and
the final minutes after confirmation of General Body/Executive Committe.
He/She shall be the custodian of the records of Utkala and shall take all
necessary steps to implement the decisions of General Body and Executive
Committee of Utkala.
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