Meeting Minutes

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ACADIA MINOR HOCKEY ASSOCIATION Meeting
Wednesday, August 17th, 2004
Port Williams Elementary School

Present: Dave Duncan, Dave Upton, Ed Sherman, John Currie, Carrie Hemmings, Mike Graves, Lynn Connors
Absent: Larry Rodrigues

TRYOUTS, PLAYER EVALUATION, TEAM SELECTION DOCUMENTATION

The Play Evaluation, Team Selection documentation was presented in draft by Dave Upton and reviewed in detail. Some constructive suggestions were made. Dave Upton agreed to work on a redraft which would be e-mailed to executive members. Final approval of the Tryouts Player Evaluation, Team Selection documentation is scheduled to occur at the next Executive meeting. Darren Burns is planning the drill for the tryouts and will be instructing the on ice facilitators.

INITIAL MEETING WITH COACHES

Dave Duncan reported that the initial meeting with coaches was held and they received their information package. The initial meeting went well. Fair play, team selection and the coaches' obligation to assist with the amalgamation process was discussed. Coaches were advised that there were to be no trips outside of the Atlantic Provinces for this initial year because of the need for fund raising on the association level. They have also been instructed not to recruit players except at the AAA level for tryouts. Each coach must provide a report to the Executive on a monthly basis re fund raising and, as well, an operating plan for the team. Discussions occurred in relation to the completion of player evaluation and coach evaluation forms. Descriptions will be provided in relation to the responsibilities of the coach, the assistant coach and the team manager.

BLUE WHITE GAME IN CANNING

Dave Upton presented an initial proposed action plan attached as Schedule "A". Prior to the executive meeting, Dave Upton, Lynn and Sherry Benjamin met to start the initial planning process. The committee is looking for additional volunteers. Jim Scott at Cleve's will be approached for door prizes. Advertising for the program will be sold. An opening ceremony will be organized.

NOVICE QUICK START PROGRAM

The Executive agreed to distribute the approved information sheet to the following schools:
Dave Duncan - Gaspereau, Port Williams, Wolfville
Mike Graves - Cambridge and Coldbrook
Lynn Connors - KCA and Aldershot
John Currie - LE Shaw
Dave Upton - Glooscap
Larry Rodrigues - New Minas

The Executive unanimously agreed to approve the information sheet and request for funding letter prepared by Mike Graves attached as Schedule "B". (below Schedule A-same document)

PRELIMINARY ICE SCHEDULES FOR 2004-2005

The ice schedule attached as Schedule "C" was discussed at length but not completely finalized. It was agreed that the female programs, because of the inclusion of West Hants players, should be rotated between Acadia, Kentville and East Kings. It was further agreed, for the initial season, that ice time will be rotated between Canning and Kentville arenas; where applicable, Acadia, Canning and Kentville arenas. It was also agreed that the Kentville and Canning Associations would pay one time keeper to deal with both rinks for the three associations. It was also agreed that the same game sheet would be used for the three associations. It was also agreed that in relation to the available Saturday afternoon times, that this time would be used for house league teams for development purposes involving the Acadia Axemen players.

FUNDRAISING FOR ACADIA MHA - JERSEYS

The cost for jerseys, after registration fees are paid, as a result of negotiations with Cleve's, is anticipated as being in the range of $9,000.00 to $10,000.00. It is anticipated that this sum would be covered by try out camp fees, blue and white game revenue, 50/50 tickets and other fund raising. The jerseys are on a 60 day payment plan. The jersey sizes and numbers were discussed in principle as set out in Schedule "D". Members will be from 1-17 with the usual goalie numbers.

ACADIA MHA PRESS CONFERENCE

This is scheduled for Monday, August 30th, 2004 in the evening and will be coordinated by Acadia University Press Officer. The guest list was discussed and not finalized.

BANTAM AAA AND MIDGET AAA MINOR

A Prospect camp is scheduled for the week of August 30th, 2004 run by Acadia. There are approximately 22 Bantam players and a 12 Midget players registered. The Prospect Camp is on the Kentville and East Kings Association Web Site. In relation to the Bantam AAA, a meeting with Terry Beck and Dave Keith has been scheduled. It is anticipated that Terry Beck, on behalf of Nova Scotia Hockey, will intervene in relation to our admission to the league.

Meeting adjourned at 11:00 p.m.

Respectfully submitted,
LYNN M. CONNORS
Secretary