Meeting Minutes

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ACADIA MINOR HOCKEY ASSOCIATION Meeting
Thursday, July 10th, 2005 7:00 p.m.
Beveridge Arts Centre, Acadia University

Present: Dave Duncan Paul Murphy Lynn Connors Sheila Bower-Jacquard Reg Rand Larry Rodriques John Curry Laurie Dauphinee Mike Dauphinee Aaron Ward Tina Woodworth

Absent: Cam Pongoski

REPORT OF COACH SELECTION

Paul Murphy made an extensive presentation in relation to the results of the coach selection committee. Motion made by Reg Rand that we approve the coaches as set out in Schedule "A", seconded by Sheila Bower-Jacquard. Abstentions, Laurie Dauphinee and John Curry. Nine in favor. One opposed. Motion carried.

FINANCIAL UPDATE

An operational policy was presented by Sheila in relation to refunds, Rep fee collections and fund raising policies which were discussed extensively by the group. Dave Upton expressed a need to have a standard form fund raising letter in the coach's package for the beginning of the year. Dave will prepare the letter. The financial statement was presented attached as Schedule "B". We are in a deficit position of $15,508.54, $10,522.00 of which is a loan from the 50/50 program against registration fees.

Motion by Sheila Bower-Jacquard in relation to refunds. Registration costs less $42.00 for Hockey Nova Scotia insurance up to and not including the first day of hockey shall be refunded, 50% of registration costs less the $42.00 for Hockey Nova Scotia insurance up to and including September 15th shall be refunded, 25% of registration costs less $42.00 for Hockey Nova Scotia insurance up to and including January 15th shall be refunded, and no refunds afer January 16th for any player who does not continue with the Minor Hockey Program.

Seconded by Mike Graves. Unanimously approved.

The proposals in relation to Rep fee collection, fund raising and calculation of Rep and Rec fees have been approved in principle as presented in Schedules "C" and "D", however, as a result of discussions which occurred, some adjustments will be made by Sheila and the final approval of these policies will be tabled until our next meeting.

NOVICE TRAVEL TEAM

Inquiries were made of Mike Field, Hockey Nova Scotia, by Dave Duncan to determine if we can access the Central Minor League. We will determine that after these inquiries have been completed whether or not we will make a request for a Notice Travel team to participate in the Central Minor League. Dave reported that it currently appears that Hockey Nova Scotia will remove the travel restrictions as opposed to obtaining full League membership.

REGISTRATION FEES

Sheila reported that firstly, we require a decision as to who is responsible for absorbing the cost of the Quick Start Program. Secondly, she recommended a joint registration for KAMHA and East Kings players under the umbrella of Acadia Minor Hockey Association. Valley Stationers will be printing all of our registration forms. The newsletter will be going out in July of 2005. The Acadia Axemen Hockey Program will cover the cost of the mail out if we provide them with free advertising for their hockey schools. It is anticipated that the fees will be in the following range for the following programs:

1. Novice Quick Start $ 75.00
2. 2nd year Novice $125.00
3. Skills only - 3rd year $250.00
4. Atom $325.00
5. Pee Wee $335.00
6. Bantam and Midget $385.00

Motion by Paul Murphy that a sub-committee of Sheila, Dave, John and Laurie set the registration fees. Seconded by Tina Woodworth. Unanimously approved.

PLAYER EVALUATION COMMITTEE

Paul reported briefly. Our next meeting is scheduled for next Wednesday. Motion by Mike Graves that the fees for try outs be paid on a pay as you go per player basis with the amount being determined at a later date. Seconded by Tina Woodworth. Unanimously approved.

Motion to adjourn made by Paul Murphy, seconded by Larry Rodrigues. Unanimously approved.

Meeting adjourned at 10:45 p.m.

Respectfully submitted,
LYNN M. CONNORS
Secretary