Meeting Minutes
ACADIA MINOR HOCKEY ASSOCIATION Meeting
Sunday, November 13th, 2005 7:00 p.m.
Hall of Fame Room Acadia ArenaPresent: Mike Graves, Mike Dauphinee, Laurie Dauphinee, Dave Duncan, Larry Rodriques, Lynn Connors, Will Brown, Sheila Bower-Jacquard, Tina Woodworth, John Curry, Arron Ward, Karen Ward, Paul Murphy.
Absent: Cam Pongoski, Gary MacNutt, Darren Burns, Dave Ettinger, Reg Rand.
MINUTES FOR PREVIOUS MEETING
Approval of the Minutes for the October 2nd and September 18th, 2005, meetings were deferred.
REPORT ON HDW FROM WILL BROWN
Will Brown's report is attached as Schedule "A".
He noted in relation to the Coaching Clinics for November 4th and 5th, 2005, most coaches registered attended. 8 coaches failed to attend. There were exceptional circumstances in at least two of those cases because (a) a death in a family, and (b) a child being taken to the IWK. For the other coaches unless they can demonstrate exceptional circumstances, they will be charged the fee of $100.00 representing the registration cost. In relation to the development weekend, the Esso Fun Days Female Hockey Camp was run. The Hockey Canada Skills Standardized Testing was run and was mostly successful. A checking clinic was run for the Pee Wee players. There was good attendance in all of the Atom division. There is a mis communication in relation to one of the goalie sessions and as a result, arrangements will be made for another hour at a later date for the goalies. In relation to the Novice 1 and 2 players, Doug Eaton and a number of the Axemen players ran their sessions, which were successful.
BUDGET AND FINANCIAL STATEMENT
Sheila Bower-Jacquard reviewed the budget and financial statement attached hereto as Schedule "B". Motion by Paul Murphy, seconded by Lynn Connors that the budget for the operating year 2005-2006 and year-to-date financial statement be approved. Motion carried unanimously.
Sheila noted it was imperative that the temporary ice keeper to track all ice time that is used and that coaches and managers understand that teams must pay for what is assigned to them unless they sell it to another Minor Hockey team or alternatively, turn it into Mike Graves who will attempt to sell it for them. If the team and/or Mike cannot sell the ice, then the team must pay for it. Sheila noted that the budget did not take the form of a traditional financial statement because of the lack of assets of the Association other than jerseys and gear bags. The budget takes the form of an income statement.
It was noted by Sheila that the discount cards are continuing to be sold and that Karen will deal with them on behalf of AMHA as part of her responsibilities for the 50/50. Cathy M. Collins is selling discount cards to house league players/families.
NOVICE III TEAM
There was a discussion in relation to the jersey fee for the Novice III travel team because a set of jerseys had been solicited from Tim Horton's. Dave reported that the Novice III team in actual fact have three sets of jerseys, one from Tim Horton's and two sets from Acadia Minor Hockey Association. It was noted the jersey fee is for placement and maintenance of jerseys into the future and should not be viewed as an immediate cost for each player. Motion by Sheila Bower Jacquard that the Novice III jersey fee of $20.00 per player for the maintenance and replacement of jerseys not be waived for the Novice III travel team. Seconded by Dave Duncan, motion unanimously carried.
DEMONSTRATOR INSURANCE FEES FOR NON INSURED VOLUNTEERS TO ASSIST ON THE ICE
There was a lengthy discussion about the requirement through Hockey Nova Scotia Rule 41.40 to pay demonstrator insurance fees for individuals who are not insured to assist on the ice. Both Laurie Dauphinee and Dave Duncan they advised they would contact Mike Field to seek clarification on the issue. Junior A or B and university level players are insured as demonstrators and do not have to be registered under Rule 41.40.
REPORTS FROM NOVICE, ATOM, PEE WEE AND BANTAM DIVISION COORDINATORS
Aaron reported on the Pee Wee division and noted the Pee Wee AA and AAA teams were progressing well, however, the A and B teams were struggling. It was noted that the Atom AAA team was having a successful season and the Atom A team was progressing. John reported on the Midget division. The Midget AAA team is holding its own. John reported that he is picking and choosing the teams that his AA team plays. The Midget A team is holding its own.
CPIC and CAR
Lynn reported that the forms had not yet been received from Hockey Nova Scotia. She and Randall Balcome will deal with all coaches and managers for AMHA, East Kings and KAMHA. Two nights will be set at both arenas for coaches to attend. It was noted that CPIC cheques must be done at the Police service for the community where the coaches and managers reside. After that was completed, the Child Abuse Register portion could be completed by Lynn/Randall at the arena. Tentative dates were discussed but all was subject to receiving the forms in a timely fashion from Hockey Nova Scotia. Board members will be dealt with at a later date.
ICE SCHEDULES
Mike Graves presented the new ice schedule commencing January 2nd, 2006. All teams have been practicing in the Glooscap arena before January 2nd, 2006, practicing in the Kentville arena after January 2nd, 2006, and all teams who have been practicing in the Kentville arena prior to January 2nd, 2006, will commence practicing in the Glooscap arena after January 2nd, 2006. Teams who have home games in one arena will after January 2nd, 2006, have their home games in the home arena.
Motion made by Laurie Dauphinee, seconded by Dave Duncan that the ice schedules for practices and games "flip" for each team from the Kentville arena to the Glooscap arena effective January 2nd, 2006.
DISCIPLINE
Larry Rodrigues reported on the Discipline Policy and parental contacts.
Motion by Lynn Connors, seconded by Aaron Ward that the Discipline Policy prepared by Disciplinary Chair, Larry Rodrigues including the parental contract be approved. Motion unanimously carried.
OTHER
Laurie noted that he has received a number of complaints in relation to the discount cards. Laurie also noted that there has been no response back from the KAMHA Board's written request for an explanation as to the benefits received from the AMHA'S association with the Acadia University. Laurie also noted the difficulty in obtaining time keepers in the Canning arena.
MIDGET PLAYER
John Curry reported that the situation concerning the Midget player on his team was in hand and he had a positive meeting with the player and his parents. The coaching staff was aware of the situation and the meeting with the father and player was documented by John.
Meeting adjourned at 10:00 p.m.
Respectfully submitted,
LYNN M. CONNORS
Secretary
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