agmANNUAL GENERAL MEETING

DATE : 25 JUNE 2002
TIME : 18:00
VENUE : Dosco Clubhouse – Megawatt Park

 

AGENDA

  1. Open and Welcome
  2. Acceptance of previous minutes
  3. Chairman's report
  4. Treasurer's report
  5. Secretary's report
  6. Club Captain's report
  7. Nominations and election of new committee
  8. Changes to the Club Constitution
  9. Club race
  10. General
  11. Closing by new Chairman

Open and Welcome

upBack to top


Acceptance of previous minutes

upBack to top


Chairman's report

Simon emphasised his thanks to Ken Barnard. He also mentioned that there were many runners from the Club who have been successful on the road this year. There were however too many to mention by name but he congratulated all concerned.

He said that Dosco had been far more visible on the road this year with the two new gazebos as well as our great new tracksuits and beanies.

upBack to top


Treasurer's report

Deidre Herbst stated that the books would only close at the end of June and would be then audited in the following month. Copies of this would be available towards the end of July for any interested members. The following points were emphasized:

  • Savings Account – Still had about R 23000 which had not been touched in the last two years
  • Current Account – Sitting at about R15000. Major expenses this year were a R9000 loss for Dosco Race and R 8000 for gazebos. There were also about R15000 spent on clothing and only about R10 000 returned so some of the cash was tied up in clothing. There was still some income from Comrades to come in.
  • She said that she did not expect any more major expenses to go out before the books closed.

Simon emphasised the healthy financial position of the club. He asked if there were any suggestions / comments on the finance side.

Cathy Reid queried the loss of R 9000 from the Race. Simon believed that this was caused mainly due to poor weather and the fact that it was a new race. He expects the numbers to be up this year however emphasized the importance of finding a sponsor otherwise the race would continue to run at a loss.

upBack to top


Secretary's report

No report was submitted by the secretary however Simon confirmed that the committee did meet on a monthly basis.

upBack to top


Club Captain's report

upBack to top


Nominations and election of new committee

The following Nominations were received for the committee:

Chairman  Eric Wasserman  Unopposed
Vice Chairman  Simon Welch  Unopposed
Treasurer  Mary Gerneke  Unopposed
Secretary  Reinette Kok  Unopposed
Club Captain  Marius Maas  Unopposed
Members  Jimmy Harding  Unopposed
   Dirk Lucas  Unopposed
   Chris Thomas  Unopposed

G. Wasserman would not be on the committee however she would continue acting as Clothing Co-ordinator. Simon thanked Gisela for her hard work this year. Gisela sold R2800 worth of clothing over Comrades weekend alone. Although, it was mentioned that it was not the aim to make a profit from the clothing.

upBack to top


Changes to the Club Constitution

It was suggested that the new committee revise the Constitution. A copy of the Constitution was requested to be sent out to members. No immediate amendments were suggested.

upBack to top


Club race

Simon confirmed that the Race for 2002 was planned for the 27 October and going ahead. He said that Eskom has agreed to sponsor the venue. We will market the race as the Mini-Tough One . Also look at marketing the race extensively in PTA area. Simon appealed to all to offer their assistance and also to appeal for companies to sponsor the race. He said that it was believed that R20 000 sponsorship was required and this could be made up of a number of small sponsors. A sub-committee would be established later in this year.

upBack to top


General

Cathy Reid asked for clarification on the age categories. Simon confirmed that in the CGA Province it had reverted back to the previous categories but was unsure of other provinces.

Deidre Herbst suggested that the Treasurer should be given the authority to do Internet banking as it was extremely difficult getting two signatures and getting to the bank during the week. The monthly statements could be closely scrutinized for confirmation of expenditure.

upBack to top


Closing by new Chairman

Simon thanked the outgoing committee members for their efforts and thanked all members for attending the AGM.

Meeting officially closed at 19:31.

upBack to top


<< Previous Home © 2003, Dosco E.T.S. Gijimas Print Next >>