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MAEOPP EMERGING LEADERS INSTITUTE

RESOURCE MANUAL FOR NON-PROFIT ORGANIZATIONS

eHow to Create a Web Page Using Microsoft Publisher

 

  1. Start Microsoft Publisher.   If the New Publications wizard doesn’t start, select New from the file menu and choose Publications by Wizard.
  2. Scroll down to the Web Sites category.  Choose a style from the example at right and click Start Wizard.
  3. Follow the steps in the wizard, choosing the color scheme, layout, forms, sounds and other web page components.  Click finish to complete the Wizard.
  4. Enter text in the text frame areas or create new text frames using the toolbar.  Add clip art and other components as desired.
  5. Select Web Properties from the File menu to create the title of the page and other information, such as keywords.
  6. Use the Website Preview command from the File menu to view the page before saving.  This command will start the default Web browser and show the page.
  7. Select Save As HTML from the File menu when you’re done.

 

*    Tips:

 

If you have the Microsoft Web Publishing Wizard installed, you can use the Publish to the Web command under the File menu.  The wizard is available on the Windows98 CD or the Microsoft Publisher CD.
You can click on the Web Site Wizard bar to change any component, such as color or layout, at any time.
After you’ve saved the page, you can upload it to your web site.

 

eHow to Convert a Microsoft Publisher File to a Web Page

 

  1. Start Microsoft Publisher and open the page you want to convert.
  2. From the File menu, select Create Web Site from Current Publication.
  3. Click Yes when the Design Checker dialog box pops up, selecting all pages.  Make changes as needed, using the suggestion or explanation box provided.
  4. Select Yes when the Design Checker Download Time dialog box opens.  This command checks the page for download speed and makes suggestions.
  5. Click OK when the design check is complete.  Make any changes to the Web page.
  6. Select Web Properties from the file menu to create the title of the page and other information.
  7. Use the Website Preview command from the File menu to view the document before saving.  This command will start the default Web browser and show the page.
  8. Select Save As HTML from the File menu when you’re done.  Click on Save.

 

*    Tips

 

If you have the Microsoft Web Publishing wizard installed, you can use the Publish to the  Web command under the File menu.  The wizard is available on the Windows98 CD or the Microsoft Publisher CD.
After saving the document as a Web page, you can upload it to your Web site.

eHow to Convert Microsoft Word Documents to HTML

 

  1. Open the document in Microsoft Word by selecting Open from the File menu.  Locate the file and select Open.
  2. Use buttons in the toolbar to make any changes, such as increasing the font size or using italics.   (The formatting tags for the resulting document will be generated automatically). 
  3. Click on the Tools menu and select Spelling and Grammar to check your spelling.  Save any changes.
  4. Click the File menu and select Save As HTML (or Save As Web Page).
  5. Click Yes or Save in the dialog box that appears.
  6. Open a Web browser.
  7. Select Open from the File menu and locate the file you just saved.
  8. Click Open or OK to view the file in the Web browser.

 

*     Tips

 

You can also edit HTML documents in Word.
To save HTML documents as Word documents, select Save AS Word documents from the File menu.

 

eHow to Hold and Online Meeting

 

  1. Decide if you will host the meeting.  The person that hosts the meeting should be able to take control over the meeting when necessary, keep the participant on track, and have the free time necessary for planning the meeting.
  2. Send notices of the meeting to the participants.  Be sure to include the Web address or server where the meeting will be held, the phone number of the host if the audio will be handled by telephone, the name and e-mail address of the host, and the technical requirements for the meeting.  This last information is vital, as every participant should be comfortable using the specific conferencing software-as well as the Internet itself.
  3. Send out the meeting agenda, as well as any necessary written materials, to the participants a few days before the meeting.  Encourage everyone to review the materials prior to the meeting.
  4. Connect to the site of the meeting before it’s scheduled to begin so that you can welcome participants and help them with any problems they might have.
  5. Conduct the meeting as you would a live meeting.  Don’t let participants get sidetracked, and get ready to play peacemaker when differences of opinion arise.

 

*    Tips

 

The host of the meeting should be in the geographic area where most of the participants are and have a solid, working knowledge of the conferencing software being used.
Consider the limitations of your conferencing software when inviting participants.  Some programs will not work properly when the number of meeting participants exceeds guidelines.
Make sure all participants have installed the correct software.  Encourage them to practice with the software prior to the conference, so that the meeting can be as productive as possible.  All participants should also practice connecting to the meeting so that time is not wasted during the actual meeting waiting for everyone to connect.
Use a secure site and require a password for entry to the meeting to prevent someone from accidentally entering your meeting.
Just as in a live meeting, don’t let one person dominate the entire meeting.  Use your negotiating skills to give others the opportunity to speak.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Expand Communication Efforts via the Internet, Use eGroups.

 

Help/General Information:

 

eGroups is a free email group service where you can easily create and join email groups.  Email groups offer a convenient way to connect with others who share the same interests and ideas.  eGroups has hundreds of thousands of email groups that you can join, all in a free, easy-to-use, privacy-protected and spam-protected environment.  You can interact with the eGroups service at the Web site or through any email program.

 

Q:  Does eGroups cost anything to use?

A:  eGroups is free to both members and moderators.  Our service is advertiser-supported and is

      partially sponsored by discreet advertisements inserted into the email messages you

      receive.  Here’s a sample text ad:

                                    -----------eGroups Sponsor-----------------

                                       eGroups:  Free, easy email groups

                                                ---------------------------

      In addition, eGroups offers an affordable no-adds option to moderators of groups.

 

Q:  Can I use eGroups without web access?  What commands can I send via email?

A:  Many members of eGroups have limited Web access, but still enjoy using our service via

      email.   The following are email commands:

    

      To join a group:

      Send a blank message to groupname-subscribe@egroups.com

 

      Unsubscribe from a group:

      Send a blank message to groupname-unsubscribe@egroups.com

 

      Put your email message delivery on hold for a group:

      Send a blank message to groupname-nomail@egroups.com

 

      Change your subscription to daily digest mode:

      Send a blank message to groupname-digest@egroups.com

 

      Change your subscription to individual emails:

      Send a blank message to groupname-normal@egroups.com

 

·        where “groupname” is the actual name of the group,

n            e.g.   pastry_chefs-subscribe@egroups.com

 

Q:  Do I need any special software to use eGroups?

A:  All you need to use the eGoups service is Internet access and a basic email program. 

      to access the Web site, we recommend that you use Netscape Navigator 3.0 or later,

      or Microsoft Internet Explorer, version 3.0 or later.  You can also use egroups from

      AOL, WebTV, and other internet services.

Q:  What do you do with the personal information I give you?

A:  With your permission, eGroups gathers basic demographic information when you

      register, and uses this information to better tailor service to you.  eGoups has a strict

      privacy policy and is endorsed by TRUSTe, a 3rd party organization devoted to consumer

      privacy.  Your identity will never be given or sold to anyone without your permission.

 

Q:  What is your spam policy?  How do I avoid spam?

A:  eGroups has a very strict policy about spam:  members may not use our service to send

      unsolicited or unauthorized advertising, promotional materials, spam, chain letters,

      multilevel/pyramid schemes, or any other form of solicitation.

 

      Although no email-based group is completely safe from potential spam abuse, eGroups

      monitors groups constantly and takes swift action to remove any members who violate

      the Terms of Service.

 

Q:  Is there a no-advertising option?

A:  Yes, eGroups offers a no-ads option.  For $4.95 a month (payable in a single annual

      payment of $59.40), a moderator can designate that a group be excluded form the standard

      eGroups email advertisements.

 

Q:  OK, I’m sold-how do I transfer my email list to eGroups?

A: 

n            Gather all the email addresses for your group members.

n            Register with eGroups if you haven’t already done so.

n            “Start a new group” button on is on every page of eGroups Web site.

n            Once you’ve set up your group, go to the Members section, and click Add to

enter your members’ email addresses.

 

 

 

 

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