***COMPANY NAME***

Safety and Health Program

 

Management Leadership and Employee Involvement

 

Management Commitment - The facility's management will be actively visible in the improvement and administration of the safety and health program.  Management will take an active part in the safety committee meetings, and significant safety and health issues will be discussed at their weekly management meeting, including all near misses and any recordable incidents.  Goals and objectives will be established for safety and health issues.  Safety and health is integrated into the overall planning system at the facility.  Input from employees will be gathered for key issues by an annual employee survey, a bi-annual attitude survey, and during the quarterly all-employee retreats.  The information gathered will be combined with data from the audit program and other management concerns to formulate the site's annual performance plan.  The annual plan will establish employee's specific goals and objectives.

 

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Planning - Safety and health will be part of the planning process for changes in equipment, materials, and processes.  A management change process that includes employee participation will be incorporated into the safety and health program.  Employees actively participating in the process, such as the selection of equipment, will lead to the purchase of better equipment than would have been procured otherwise.  Weekly management meetings will be scheduled to discuss and coordinate any significant safety related items.  All incident investigations will be discussed with planned action items assigned and tracked through to completion.  Supervisors will meet with all employees each day in a pre-shift meeting to discuss any safety related items.

 

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Written Safety and Health Program - All critical elements (Management Leadership and Employee Involvement, Worksite Analysis, Hazard Prevention and Control, and Safety and Health Training) and sub-elements of a basic safety and health program will be included in our site's written program.  Our written program will be updated annually or more often if needed, and will be required reading and implemented by all employees.

 

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Top Management Leadership - The general manager will be the head management representative and will take an active role in safety and health issues, their discussion, and resolution.  All managers will set proper examples through their use of appropriate PPE, procedures, etc.  Contractor and temporary employees will also be covered by the same level of protection through the safety and health program.  Contractors Injury and Illness Rates will be reviewed prior to awarding any contracts.

 

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Employee Involvement - Employees will be meaningfully involved in the site's safety and health program, such as serving on the safety committees, submitting safety suggestions, identifying hazards, reporting near misses, performing job safety analysis (JSAs), participating in accident investigations, and delivering training to other employees.  Employees selected on various committees will be selected by other employees.  Safety and health responsibilities will be part of all employees performance requirements, (management and employees) and they will be held accountable for their individual performance.  All employees will be informed and instructed regarding our complaint procedures and who to notify if unsafe conditions are observed.  The hazard will be investigated immediately and tracked until abatement is completed and the employee notified of the corrective action.

 

A written system for employees' safety and health concerns has been developed.  These concerns can be brought to management's attention in numerous ways.  Employees can tell their immediate supervisor, a safety committee member, the Safety Coordinator, or present it at the pre-shift meeting.

 

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Joint Labor-Management Committee - Our safety committees were formed in 19??.  There will be a safety committee on each of the three shifts.  The membership of the committee is purely voluntary, anyone who is interested can join, and there is no limit to attendance.  Management, including the Plant Manager, the Human Resources Director, the Plant Safety Director, and two additional Plant Management Staff, will have a strong presence on the committees.  The committees will meet at least once every three weeks and conduct walk-through audits once a month on shifts other than their own.  Persons on safety committees will receive additional safety and health training to assist in their hazard recognition abilities as well as accident investigation procedures.  Recordable and minor accidents will be discussed during the safety committee meetings for possible corrective action.  The Safety Manager and the Human Resources Manager will facilitate the meetings and take minutes, however, employees are free to make comments, raise issues, and discuss possible solutions during the meetings.  Employees are free to either make suggestions, or ask their safety committee representative to raise issues, and get hazards corrected in a timely manner.  The strong management presence on the committees demonstrates the level of commitment at the facility and will not hinder employee input.

 

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Contract Workers -  Our safety and health program includes a comprehensive contractor program, which requires pre-contract-review of past safety and health performance, contract provisions regarding safety and health performance, and provisions for cancellation of the contract.  All contract employees are required to receive site specific orientation training prior to working on the site and must comply with company safety rules and procedures.  Also, this program includes provisions to ensure that all contractor tools used on the site comply with safety standards and manufacturer recommendations. 

 

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Authority and Resources - Management will commit to safety and health protection by providing adequate resource allocations.  Resources include a full-time safety training coordinator and a part-time onsite nurse, EMT, or other First Aid Person.  Approximately ____ of the ____ employees participate as volunteers in safety committees.  The 19?? Budget for safety was $_______________.  In addition, another $___________ was used for Process Improvement Teams (HIT Projects).  A number of outside resources will be used to provide safety and health expertise and outside audits, including insurance companies, private consultants, and 21 (d) consultation.  Appropriate safety responsibilities will be vested in a number of individuals, including the Plant Manager, Supervisors, Safety Coordinator, and individual employees.  All employees have the authority to shut down the production lines at any time for safety related concerns.

 

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Line Accountability - All employees at the facility will have some level of accountability for safety.  Managers' and Supervisors' overall performance will be tied in part to accomplishment of safety related objectives.  All hourly employees will have a safety element built into their performance reviews.  A positive disciplinary process is in place and will also be sued for safety related actions.  The system is designed to avoid disciplinary problems by encouraging the proper behavior and performance in a proactive approach.  Our discipline procedures (four step) will be enforced in a fair and consistent manner for all managers and employees.  The current incentive program is one that rewards employees for participation on the safety committees, and a variety of safety related activities will be rewarded by the issuance of "safety bonus bucks".  The specific performance based incentives will not be used as disincentives for reporting accidents.

 

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Safety and Health Program Evaluation - Different organizations will be used to provide outside audits of the safety and health program.  A private consultant will conduct an annual facility audit.  The ____________ Insurance Company conducts a quarterly loss control audit, and the ________________ conducts annual facility audit.  Each organization conducting audits will assist our managers and employees in evaluating our total safety and health program as well as provide recommendations for improvements for specific elements.

 

Documents necessary to implement this element:

 

Worksite Analysis - Every month, the Safety Committee are responsible for conducting site inspections.  All employees are expected to perform inspections of their own work area prior to commencing any job.  Employees will be involved in the worksite analysis of their specific job.  Baseline safety and health surveys will be conducted for all jobs where potential hazard exist and update survey will be conducted whenever changes are made to processes or equipment, or an accident occurs.  Nationally recognized procedures will be used for all surveys,

 

New processes, materials and/or equipment will be analyzed prior to start-up.  A team consisting of the Plant Engineer, Maintenance Supervisor, Safety Coordinator, and two Safety Committee members will review and determine potential hazards.  A job hazard analysis will be performed, and a checklist is developed to prevent or control potential hazards, for each job as well as any change in process or equipment.

 

Several methods will be used to analyze trends with accidents.  The OSHA 200/300 log will be analyzed by area, type, and severity.  Accidents will also be graphed by year and type, and location of all injuries will be mapped on a floor plan, and a description of the event is posted.

 

Documents necessary to implement this element:

 

Hazard Prevention and Control - Managers have the authority and responsibility to hire outside certified safety and health professionals.

 

Supervisors conduct accident investigations on all recordable incidents.  The Safety Training Manager reviews all accident investigations to assure that they are thorough.  All investigations are reviewed and discussed by the safety committee and also at the weekly managers meeting.

 

General safety rules are written and included in the employee handbook.  PPE, such as safety glasses with side shields, hearing protectors, and safety shoes are provided free of charge and mandated for use in the plant.

 

A preventative maintenance (PM) schedule will be included in our computer system.  The Maintenance Supervisor will be designated as the person responsible for overseeing this program.  Adequate schedules for PM activities will be established.  Also included on this system are hours worked, safety incidences, inventory list, and JHA/JSA.  A tracking system of work orders and other scheduling will be developed.

 

The facility contracts with an occupational health nurse or EMT.  The nurse/EMT will do follow-up on employees injuries and is available to address injuries when onsite.  The health nurse also evaluates injuries and makes referrals to appropriate physicians who specialize in occupational health. 

 

The following safety and health programs are developed and will be followed by employees:

  1. Hearing Conservations Program
  2. Hazard Communications Program
  3. Confined Space Program
  4. Lockout/tagout program
  5. Bloodborne Pathogens Program
  6. Emergency Action Program

 

All employees will review and sign off that they read and understand their role in these programs.  Managers are responsible to ensure tat these programs are implemented.  Managers are responsible to ensure that these programs are implemented when conditions warrant.  All employees will be accountable for following these programs.

 

A baseline survey will be conducted on all processes where hazardous chemicals are used.  Any changes in these processes will require a new survey be conducted.  Results will be maintained for each survey conducted.

 

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Safety and Health Training - The company will have a full-time position for safety training at this facility.  The employees and management will receive comprehensive safety and health training that addresses hazards at this facility.  All employees will attend six (6) hours of safety orientation prior to starting their jobs in production or administration.  Employees then receive on-the-job training on a one-to-one format with an experienced operator for at least a week before they are left alone at a production station.  All safety and health committee members will receive an additional 10-hour OSHA course for further training in hazard recognition as well as understanding of OSHA.  Supervisors need to receive additional training in accident investigation that encourages them to look for causal factors for an accident and not to find fault with employees.

 

Documents necessary to implement this element:

 

 

 

 

SAMPLE SAFETY/HEALTH POLICY

 

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