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CONSTITUTION AND BY LAWS

                          CONSTITUTION and BY-LAWS                                                 of the FILIPINO CANADIAN HERITAGE SOCIETY OF NOVA SCOTIA

ARTICLE 5. MEETINGS (CONTINUATION)
    5.6 QUORUM:
  • a) GENERAL MEETINGS: No business shall be transacted at any meeting of the Society unless a quorum of no less than twenty-five (25) members or two-thirds of the general membership is present at the start of business.
  • b) BOARD OF DIRECTORS MEETINGS: No business shall be transacted at any Board of Directors' meetings unless a quorum of not less than five (5) directors is present.
  • c) COMMITTEE MEETINGS: No business shall be transacted at any committee meeting unless a quorum of not less than three (3) committee members is present.
  • d) Teleconference, televideo, or other line of communication by any member at any meeting shall be considered in attendance for the purpose of determining a quorum.
    5.7 ABSENCE OF QUORUM:
  • If a quorum is not present within one-half hour of the appointed commencement time of the meeting, such meeting shall be dissolved and adjourned to such date, time and place as directed by a simple majority of the members then present; if a quorum is still not present at the subsequent meeting then such meeting shall be adjourned sine die.
    5.8 CASTING OF VOTES:
  • a) Each member shall have one vote as provided in Articles 2.1 and 3.1c.
  • b) All resolutions, except resolutions to amend the Memorandum of Association and By-laws and as may otherwise be stipulated elsewhere in the By-laws, shall merely require a simple majority vote (50% + 1) of the members present and voting during any business of the Society;
  • c) There shall be no voting by proxy;
  • d) At any meeting of the Society, unless a poll is demanded by at least three (3) members, a declaration by the Chairperson that a resolution has been carried and an entry to the Society's record made to that effect shall be sufficient evidence of the fact without proof of the number or proportions of members recorded in favour of or against such resolution;
  • e) If a poll is demanded in the manner aforementioned, the same shall be taken in a manner that the Chairperson may prescribe. The resolution or motion shall be deemed to be carried if a two-thirds majority of the members in attendance and voting indicate support otherwise the resolution or motion shall be deemed to have been lost and the result of such poll shall be deemed the resolution of the Society in a general meeting;
  • f) The Chairperson shall have no vote in the meetings except in the equality of votes when he/she will then cast the deciding vote.
    5.9 ADJOURNMENT WITH UNFINISHED BUSINESS:
  • The Chairperson of any meeting of the Society may, with consent of a simple majority (50% + 1) of the membership in attendance, adjourn any meeting from time to time and place to place, but when the adjourned meeting is reconvened no new business shall be transacted unless advance notice of such new business is given to the members.