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(只提供英文版，敬請原諒)
Yo-hoo Club, HKUSTSU session 2007-08
Constitution
1.
Name
2.
General
3.
Aims
4.
Membership
5.
Finance
6.
General Meetings
7.
General Pollings
8.
Executive Committee
9.
Election
10.
Resignation and Dismissal
11.
Dissolution of the Society
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2.1 |
The Club is a non-profit making society. |
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2.2 |
The Club is organized by a group of
full-time students in HKUST in order to promote
sight-seeing and traveling (including hiking, camping, war
games, launch, orienteering, etc.). |
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2.3 |
The official languages of the Club should
be English and Chinese. |
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2.4 |
Yo-hoo Club, HKUSTSU is an associated
member of
Orienteering Association of Hong Kong. |
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3.1 |
To raise the interest of students towards
the activities as mentioned in
2.2. |
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3.2 |
To provide students opportunities to
communicate with different people. |
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3.3 |
To let students have an opportunity to
relax themselves and improve their health. |
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4.1 |
A full-time student of HKUST interested in
traveling and is willing to abide by the Constitution of
the Club may apply for the membership of the Club.
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4.1.1 |
The society shall consist of the
following types of Members:
Full Members
Associate Members
Honorary Members
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4.1.2 |
All undergraduate and full time
postgraduate students of HKUST, who are also Full
Members of the HKUSTSU, shall be eligible for Full
Membership. |
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4.1.3 |
All members who are not eligible for
Full Membership are entitled to Associate
Membership. |
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4.1.4 |
All prospective members shall
indicate their choice for one-year membership,
two-year membership, three-year membership or
four-year membership at the stage of their
enrollment. |
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4.2 |
Application for membership |
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4.2.1 |
The applicant should hand-in the
application form together with the appropriate fee. |
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4.2.2 |
The Executive Committee of the Club
reserves the rights to reject any application. |
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4.2.3 |
Successful applicants will be issued
a membership card. |
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4.2.4 |
Membership year is from the beginning
to the end of that academic year. |
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4.2.5 |
Past executive committee members are
eligible to be Honorary Members upon graduation. |
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4.3 |
Rights of Members |
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4.3.1 |
To join all the training courses
organized by the Club. |
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4.3.2 |
To join all other activities
organized by the Club. |
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4.3.3 |
To enjoy all the recreation and
welfare provided by the Club. |
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4.3.4 |
To have the rights of election and
the rights of being elected. |
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4.3.5 |
To have the rights to propose, second
and vote in all affairs of the Club. |
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4.4 |
Termination of the Membership |
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4.4.1 |
Any member convicted of criminal
offenses shall have his/her membership terminated
immediately by the Executive Committee. |
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4.4.2 |
Any member who infringes the
constitution of the Club shall have his/her
membership terminated under the discretion of the
Executive Committee. |
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4.4.3 |
Any member purports to be
representing the Club without prior authorization of
the Executive Committee shall have his/her
membership terminated under the discretion of the
Executive Committee. |
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4.4.4 |
The membership of any member shall be
terminated upon arrears of membership fee. |
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4.4.5 |
The Executive Committee of the Club
reserves the rights to terminate his/her membership
without warning and refund of membership fee. |
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4.5 |
Membership Fee |
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4.5.1 |
All members will be required to pay
membership fee. The setting and revision of
membership fee shall be proposed by the Executive
Committees and approved in General Meeting. |
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4.5.2 |
Replacement of membership card will
require a charge of HK$5. |
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5.1 |
The financial year should be coincided with
the session of the Executive Committee. |
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5.2 |
Source of fund is from the membership fee
as stated under
4.5. |
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5.3 |
The Society shall not apply or accept any
loans other than HKUSTSU. |
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6.1 |
Annual General Meeting |
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6.1.1 |
The Annual General Meeting will be
held before 31st December each year. |
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6.1.2 |
All members will be notified of the
Meeting (Agenda, time, place) through posters and
email one week before. |
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6.1.3 |
The Annual General Meeting will be
chaired by the Chairman of the Club of the current
session. |
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6.1.4 |
The Internal Vice President of the
current session shall act as the acting chairperson
in case the President is not present. |
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6.1.5 |
The General Secretary of the current
session shall do all the secretarial work of the
Annual General Meeting. |
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6.1.6 |
The quorum is one tenth of current
members. If the quorum cannot be formed after
30 minutes, the meeting will be adjourned the
announcement of the next Annual General Meeting
should be made within one week. |
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6.1.7 |
If the quorum still cannot be formed
in the postponed Annual General Meeting, all
attendees shall form the quorum, and any motions
adopted therein will be legitimates. |
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6.1.8 |
The following affairs will be
discussed in the Annual General Meeting:
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a. |
To adopt the Annual Report of the
current session. |
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b. |
To consider and adopt the
Financial Report of the current session. |
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c. |
To amend the Constitution, if
required. |
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d. |
To discuss the general affairs of
the Club. |
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e. |
To hear any complaints against
the Executive Committee of current session. |
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f. |
To present the Year Plan of the
next session. |
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g. |
To present the Financial Budget
of the next session. |
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h. |
Any other matters specified in
the agenda prepared by the Executive Committee. |
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6.1.9 |
The adoption of motions
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a. |
Any motion can be adopted by at
least half of the members attending the Meeting
voting for it. |
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b. |
Any amendment of the Constitution
will be affected by at least three quarters of
the Extraordinary General Meeting voting for it. |
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6.1.10 |
Any other business not on the agenda
should not be discussed in the Annual General
Meeting. |
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6.2 |
Extraordinary General Meeting |
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6.2.1 |
The Extraordinary General Meeting can
be called by the Chairman of the Club if the
Executive Committee considers it necessary. |
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6.2.2 |
If there is a petition from at least
one fifth of current member, the extraordinary
General Meeting will be called by the Chairman of
Club. |
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6.2.3 |
The Extraordinary General Meeting
will be chaired by the Chairman of the Club. |
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6.2.4 |
All members will be notified of the
date, time place and agenda through posters on the
notice board and email at least one week before the
Extraordinary General Meeting. |
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6.2.5 |
The quorum of the Extraordinary
General Meeting is one fifth of current members. |
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6.2.6 |
If the quorum cannot be formed after
30 minutes, the meeting will be canceled. |
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6.2.7 |
Any motion proposed will be adopted
if three quarters of the members attending vote for
it. |
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6.2.8 |
Any other business not on the agenda
will not be discussed in the Extraordinary General
Meeting. |
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6.3 |
Executive Committee meeting |
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6.3.1 |
The President shall have the right to
chair Executive Committee Meetings. |
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6.3.2 |
The Executive Committee shall meet at
least once every month and whenever necessary. |
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6.3.3 |
If the President is not present in
the meeting, the Internal Vice-President shall take
over the duties of the President and act as the
Acting President. |
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6.3.4 |
The President shall convene a meeting
upon requisition of at least 3 Executive Committee
Members. |
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6.3.5 |
Except the President, at least half
of the Executive Committee Members shall be present
in all Executive Committee Meetings. |
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6.3.6 |
Except the President, all Executive
Committee Members shall be given a vote.
Whenever an equal number of votes are cast, the
President shall have the casting vote. |
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6.3.7 |
All Executives shall have the right
to invite any person to attend the Executive
Committee Meetings during which the persons can
express their opinions. The persons shall not
be given any vote. |
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7.1 |
The vote of a General Polling of the club
will posses the same authority as the vote of a General
Meeting. The resolution of a General Polling can
only be revoked by a subsequent General Meeting or General
Polling. |
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7.2 |
General Polling should be held if the
Executive Committee consider it necessary. |
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7.3 |
All member will be notifies of the date,
time, place and business through posters on the notice
board at least one week before the General Polling. |
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7.4 |
A General Polling is valid upon receiving
valid notes of not less than one fifth of the full member. |
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7.5 |
All Members shall be entitled to one vote. |
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8.1 |
The Executive committee is responsible for
the running of the Club according to the Constitution.
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8.1.1 |
Only full member of HKUSTSU and full
member of the club is eligible to be the executive
committee. |
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8.2 |
Membership of the Executive Committee
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8.2.1 |
Chairperson – 1 person
The Chairperson of the club
represents the Club and the Executive Committee in
all affairs. The Chairperson of the Club is
responsible for chairing any meetings of the Club
or the Executive Committee.
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8.2.2 |
Internal Vice Chairperson – 1 person
The Internal Vice-Chairperson shall
assist the Chairperson in all internal affairs,
and shall be ex-officio Chairperson of the
Executive Committee in the absence of the
Chairperson.
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8.2.3 |
External Vice Chairperson – 1 person
The External Vice-Chairperson shall
assist the Chairperson in all external affairs and
represent Yo-hoo Club, HKUSTSU in Orienteering
Association of Hong Kong.
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8.2.4 |
Financial Secretary – 1 person
The Financial Secretary is in
charge of all financial affairs of the Club.
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8.2.5 |
General Secretary – 2 persons
The General Secretary is in charge
of taking minutes and keeping the records of the
document for the Club.
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8.2.6 |
Material-in-charge – 2 persons
The Material-in-charge is
responsible for arranging, organizing and
maintenance of equipment of the Club.
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8.2.7 |
Promotion Secretaries – 2 persons
The Promotion Secretary is in
charge of all promotion of the Club.
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8.2.8 |
Publication Secretary – 1 person
The Publication Secretary is in
charge of the matters about publication of the
Club.
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8.2.9 |
Technical Secretary – 1 person
The Technical Secretary is
responsible for providing technical support for
the society, including route planning and first
aid support whenever needed.
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8.2.10 |
Sub-Committees – no limitation
The Sub-committee is mainly the
assistant of the Executive Committee. Their
duty and responsibility are presumed as a member
of the Executive Committee. They will not
take part in the Extraordinary General Meeting
unless the Chairperson invites them.
However, they do not have any voting right during
the meeting.
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8.3 |
The requirements of being a member of the
Executive Committee |
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8.3.1 |
Should be a full member of the Club
and full member of the HKUSTSU. |
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8.3.2 |
Should not be a final year student. |
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8.3.3 |
The President, Vice-President(s) and
the Financial Secretary shall not hold any other
positions in the society. |
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8.4 |
The session of the executive committee
commences one day after the Annual General Meeting and
ends on the day of the next Annual General Meeting. |
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9.1 |
The election will be held once every year
in the general polling. |
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9.2 |
Election Committee |
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9.2.1 |
The composition of the Election Board
shall consist of executive committee and 3 members
of the Club who appointed by the Chairperson of the
Club, and it should be formed at least 1 month
before the election. |
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9.2.2 |
All nominators or nominees cannot be
any members of the Election Committee. |
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9.3 |
Duty of the Election Committee |
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9.3.1 |
To register and check the eligibility
of the proposer, seconder and the proposed
candidates. |
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9.3.2 |
To issue votes to all members present
at the election. |
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9.3.3 |
To count and check all the votes. |
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9.3.4 |
To announce the results of the
election. |
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9.4 |
The Executive Committee will invite
non-members to monitor the election. |
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9.5 |
Nomination |
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9.5.1 |
Members can nominate a set number of
candidates (numbers set by the Executive Committee)
with the agreement of a seconder. The
requirements of candidate are stated as mentioned in
8.3. |
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9.5.2 |
Nomination shall be applied before
the end of the nomination period. |
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9.5.3 |
Nomination shall be made by filling
up a form prepared by the Election Committee. |
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9.5.4 |
The Executive Committee shall be
acceded in the form of cabinet. |
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9.5.5 |
All candidates shall be Full Members
of the Society. |
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9.5.6 |
Each candidate should only join one
nominated cabinet in the Society. |
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9.5.7 |
The Election Committee shall post the
list of nominated cabinet within 3 working days
after the deadline of nomination. |
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9.6 |
Voting |
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9.6.1 |
The quorum is one-fifth of the
current members. |
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9.6.2 |
Members shall be informed about the
details of election through public notices posted at
least one week before the polling day. |
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9.6.3 |
Voting shall be in straight secret
ballots. |
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9.7 |
Any complains or appeals related to the
election shall be submitted to the Election Committee in
letters, with their identities clearly stated, only before
the official announcement of the election result. |
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9.8 |
Reply to complaints shall be made within 48
hours and the Election Committee shall carry out
investigations afterwards. If the accepted
complaint(s) is (are) valid after investigations, the
provisional results shall not be regarded as the official
result and re-vote shall be held within seven days unless
otherwise specified. |
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9.9 |
The maximum amount of expenses allowed for
each nominated cabinet shall be proposed by the Election
Committee of the current session. |
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9.10 |
If there is only one nominated cabinet, it
shall be elected if ‘For’ is more than ‘Against’ and a
support from at least 40% electors is achieved. |
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9.11 |
If there are more than one nominated
cabinets, the new Executive Committee shall be elected
base on the method of simple majority. |
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9.12 |
The rules for re-election shall follow that
of election. |
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9.13 |
In case the re-election also fails, the
final decision shall be made by the present Election
Committee. |
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9.14 |
In case that there is no nomination for a
post, the vacancy shall be pending until the formation of
the new Executive Committee. The Executive Committee
shall possess the authority to invite any Full Member to
fill the vacancy in an Extraordinary General Meeting. |
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9.15 |
Information Session concerning the
Executive Committee of the next session shall be held at
least once by the present Executive Committee before the
nomination period. |
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9.16 |
In case there is no nomination received,
the Election Committee shall resolve the matter. |
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10.1 |
In case of any Executive Committee Member
wishing to resign, he/she must present a written request
of resignation to the Executive Committee of the Club at
least one month before the event in which the resignation
shall be approved. |
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10.1.1 |
Should the President resign, an
Extraordinary General Meeting shall be convened to
elect a new President and the Internal
Vice-President shall act as the Acting President
until the new President is elected. |
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10.1.2 |
Should any Executive Committee Member
other than the President resign, an Extraordinary
General Meeting shall be convened to approve the
resignation. |
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10.1.3 |
Any vacancy in the Executive
Committee other than the President can either be
filled by any Full Member of the Society appointed
by the Executive Committee, or kept vacant. |
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10.1.4 |
A public notice shall be posted
within seven days after the approval of any change
or resignation of Executive Committee Member(s). |
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10.2 |
The Executive Committee shall be
automatically dismissed when half of the Committee’s
Members resign from office. |
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11.1 |
An Extraordinary General Meeting shall be
chaired by the Executive Committee concerning the
dissolution of the Society. |
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11.2 |
The Society shall be dissolved only if more
than ¾ Full Members of the Society agree to do so. |
Revision: March 24, 2006
Revision: February 25, 2005
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