Each officer, upon the expiration of the term of office or in the case of resignation, shall release to the President, without delay, all records and other material concerning the office. The responsibility for the officers expires upon swearing in the newly elected officers or acceptance of resignation. Outgoing officers shall attend the final Board meeting of the convention/installation of new officers to ensure an orderly transfer of responsibilities.
Section 7.
Three members shall constitute a quorum at a meeting of the Board of Directors. However, a telephone vote may be conducted with a written record of each member's vote read into the minutes of the next meeting of the Board.
ARTICLE VII MEETINGS
Section 1.
General Meetings of the Association shall be held at a time and location decided by the Board of Directors, as recommended by the convention/symposium committee. The Board of Directors will select a suitable convention site two years before the normal convention. The first annual AGM convention will be held in late FY 98, with an interim meeting in 1997 to finalize the first year's business and to designate the site and planning for the above mentioned first AGM convention. The Board will announce the selected site during the general business meeting one year prior to the subject convention, and the Association will publicize the plans in the periodic newsletter to the membership.
Section 2.
The Board of Directors shall meet before the annual general business meeting of the Association and again following the close of the annual general business meeting. The time and place will be announced to the membership and published in the agenda of the convention/symposium. Special meetings may be called by the President, and must be called upon written request of at least two members of the Board of Directors. Due to the possibility of wide geographical separation of members, written correspondence and in certain cases, conference telephone calls may be used to satisfy the legal requirements.
Section 3.
The privilege of nominating, making motions, debating and voting shall be limited to regular members of the Association.
ARTICLE VIIII COMMITTEES
Section 1.
There shall be standing committees created by the Board of Directors
as may be required to carry out the Charter of The Association.