POLONIA TOASTMASTERS CLUB (Be a better communicator and leader with the spirit of joy and friendship) District 51 | Division I | Club No. 2968

• Executive Committee (Exco)

• Roles and Responsibilities

(Quoted from Innovators Toastmasters Club)

President

• Serves as the Club’s chief executive officer, responsible for general supervision and operation of the club.
• Presides at Club and Executive Committee meetings and directs the Club in a way which meets the educational growth and leadership needs of members
• In cooperation with the Executive team, establishes long-term and short-term plans for Club growth.
• Attends SCAVMA meetings (all club presidents are strongly encouraged to do this).
• Lines up guest speakers for evening meetings.
• Acts as final decision maker and driving force to keep club active in meetings and growth.

VP Education

• Responsible for planning successful Club meetings, which includes assigning roles for future meetings.
• Promotes the Toastmasters educational program to Club members, orients new members to the Toastmasters program and to the Club, and makes sure each new member is assigned a mentor.
• Makes sure all members understand the importance of excellent evaluations and know how to evaluate.
• Encourages members to participate in other Toastmasters activities and programs, arranges for Speechcraft, Success/Leadership, and Youth Leadership Programs to be conducted.
• Presides in the absence of the President.
• Attends and votes at Area and District council meetings.

VP Membership

Maintains an accurate membership roster and attendance records and helps prepare the semiannual membership report for submission to World Headquarters.

Works with Club officers to develop literature about the Club.

Plans, organizes, and implements a continuous marketing effort to ensure that the Club maintains or exceeds 20 members.

Provides for recognition of members who contribute to the increase of membership in Toastmasters.

VP Public Relation

Prepares and distributes advertising regarding Club activities and publicizing Club events.

Develops, implements and administers a publicity program that maintains a positive image of Toastmasters for all members, guests, and the general public.

Secretary

Responsible for all Club records and correspondence.

Keeps the Club Constitution and Bylaws and all other official Club documents.

Prepares and mails orders for Toastmasters supplies, and submits updated membership and officer records to World Headquarters.

Records and reads minutes of Club and Executive meetings.

Treasury

Responsible for developing and executing financial policies, procedures, audits, and controls.

Receives and disburses funds in payment of all obligations.

Develops and recommends a budget to the Club Executive Committee.

Notifies members of dues payable and collects the dues.

Submits Club accounts for audit by either World Headquarters or the IRS.

Sergeant-at-Arms

• Serves as master host and makes the proper physical arrangements for all Club meetings.
• Makes sure each member and guest is welcomed at Club meetings.
• Arranges room and equipment for each meeting.
• Arranges for food service at meal meetings.
• Controls Club property between meetings