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Minutes of the Meeting

HIGHLIGHTS

Minutes of 2005 Meetings

September 18, 2005 Regular Meeting, Contra Costa Water District, Concord

Present:Jack Cuenco, Manny Dizon, Tutu Dizon, Amparo Martin, Ben Peralta, Luis Perreras, Ric Calma, Beth David, Randy Dizon, Tess Garcia, Joy Greenlaw, Manny Lapid, Herbert Peck, Bel Dizon, Nitz Lapid, Winnie Peck, Sol Perreras, Peter Songco

  • No minutes of regular meeting on 11/14/04 was read in absence of secretary.
  • President presented sources and uses of funds from 06/01/04 to 08/31/05 by account with a claim for reimbursement of out-of-pocket expenses. Bank balance reconciled with books at 09/18/05 at $3,814.54, which included $855.13 tax exemption filing reserve. Uncollected stale checks on hand at $200.00.
  • R. Dizon read transcripts of 08/14/05 special meeting for approval and integration to the minutes of the regular 09/18/05 meeting. All actions and motions were considered officially carried by the existing quorum after questions were resolved. Approved matters included: new logo, printing of stationery & T-shirts with new logo, website and related costs, car raffle pending legal obstacles, yearbook for mid-2006, 12/05 Christmas Party, mandatory collection of membership fees starting with 2005 on calendar basis.
  • Projects official approved: Day Care/Pre-school Center in San Vicente and corresponding fund raising drive, shipment of used computers to public schools in Santa Rita, and sponsorship of up to PP99K to complete last portion of covered court of Santa Rita Elementary School.
  • President reiterated his analysis of 1st part of his tenure of office and expressed disappointment for coming short of self-imposed goals. He accounted dismal situation from lack of interest/commitment of many officers and vacancy of positions, particularly RVPs, with no willing volunteers. Once again, he appealed for help for improved attendance at meetings. B. Peralta discussed the subject of absenteeism and replacement of officers bringing up before the board. To avoid conflict, R. Dizon relinquished his board chairmanship to L. Perreras, which the latter accepted.
  • Appointments Confirmed: B. David as new PRO and chairperson of Yearbook Committee; J. Greenlaw, as new Treasurer. A 08/14/05 meeting, E. Lansang agreed to remain as co-chairman of the Activities Committee, with new volunteer, R. Calma.
  • Tax exemption filing reserve: Amount shall remain as reserve within a reasonable time frame, after which shall be diverted for professional filing assistance.
  • Membership Fees: The new treasurer was empowered to mail statements and make follow-up calls. Collections in 2004, including those during December 2004 Christmas Party, will be treated as payment for the 2004 calendar year, and the same treatment will be applied for the 2005 thereafter.

August 14, 2005 Special Meeting, Contra Costa Water District, Concord

Present: Dan Buan, Helen Calma, Ric Calma, Jack Cuenco, Bel Dizon, Randy Dizon, Joy Greenlaw, Estan Lansang, Amparo Martin.

  • No minutes of the 11/14/04 regular meeting was read in the absence of the secretary.
  • Financial reports were prepared and read by the president on behalf of the treasurer, with a itemized list of receipts and deposits by source. Funds at bank, $4,254.54 and uncollected stale checks, $200.00, reconciled with books but do not reflect outstanding 2004-2005 administrative expenses, Christmas & town fiesta expenses, and $200 claim by L. Surla on donation made by E. Lansang.
  • The president gave himself a failing mark for not meeting his self-imposed platform and programs which he accounted stemming from lack of time, sense of priority, enthusiasm, and participation by officers. He felt a realignment of positions and recommitment by both officers and directors are necessary to reverse results for the second year. To fill the gap, J. Greenlaw volunteered to act as alternate treasurer. E. Lansang agreed to remain as Activities Committee chairperson, with R. Calma as co-chair.
  • The following motions were unanimously carried by not officially approved until a proper quorum is present: adoption of new logo and website, procurement of stationery and T-shirts with new logo, postponement of car raffle until regulatory impediments are cleared, launching of yearbook to be chaired by B. David, new PRO; collection of membership fees through mail and telephone, financing for Day Care/Pre-School Center in San Vicente through ads and pledges, district wide distribution of used computers in public elementary schools in Santa Rita starting with the central unit. Activities Committee was tasked with the planning of the 2005 Christmas Party.