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The Association

Use the links below to find whatever you need about the Alumni Association.

 

  

 

 

 

Association History and Purpose

Background (by Keith Roots): A long-time advisor to Theta approached me in March 2001 about a potential gift to support the chapter's service program. Working with a small group of alumni (Jeff Evans, Bill Haynie, Jennifer Milan, Jackson Moore, Jeanne Blackstock Moore, and David Wilkinson), we developed a proposal that was approved in September. The anonymous donor will donate $10,000, which must be matched with an additional $40,000. The matching funds must be raised by Theta's 75th anniversary, February 9, 2004. These funds will be placed in an alumni-controlled endowment trust and shall only be used to support Theta's service program. The chapter also is in agreement with this proposal.


Purpose: I see three purposes for the alumni association:

1. To gather for service and social events outside of pledge projects;
2. To work with the chapter to maintain an accurate alumni database;
3. To steward the service trust;
4. To inform alumni of important chapter events.

Should you have any questions, do not hesitate to call (home: 434-977-7870) or e-mail (kroots@virginia.edu). I look forward to seeing you at the first meeting. Thanks.


Keith Roots
Theta 477-Spring 1983

 

A Short History of Theta Chapter's Alumni Association

1. 1. Former Advisor Approaches Keith Roots regarding possible large for Chapter's service program [March 2001]

2. Theta Chapter's Class of 2001 makes first donation to Endowment [May 2001]

3. First meeting of alumni association announced via mass e-mail and on website. [Fall 2001]
3B Proposed bylaws posted on web site (also announced via e-mail) [Fall 2001]

4. During open meeting, first officers elected and bylaws (with idea for and structure of endowment) approved. [October 21, 2001]

5. Verbal agreement reached at this meeting that all subsequent alumni association events and meetings would be open to all alumni.

6. Filing of incorporation for Virginia Non-Profit Corporation status (subsequent charter issued) [September 25, 2001]

7. Contact with National APO office about nonprofit status (and hence exchange of description of our purpose), subsequent approval [See 13 below]

8. While organizing Alumni Association, Fundraising Leadership campaign begins [internal date]

9. Planning of alumni service project in DC [Fall 2001 - Winter 2002]

10. Mass mailing of postcards announcing project, Alumni Association, and web site.
10B Keith sends mass e-mail to Theta alumni re: D.C. project [January 22, 2002]

11. Jackson's presentation on alumni association and endowment at DC service project [February 16, 2002]

12. Reminder of open meeting of association and board of trustees during pledge project weekend [e-mail]

13. Jackson's presentation on alumni association and endowment at Charlottesville meeting during pledge project weekend [March 3, 2002]

14. Open Q and A session on association and board of trustees [March 3, 2002]
14B. Open business meeting [same date]

15. March 30, 2002 - 501(c)(3) exemption letter received from IRS.

16. Upcoming - Reunions 2002 Weekend in Charlottesville, VA

17. Upcoming - Theta Alumni Association Richmond Service Project on June 22, 2002, Alumni Association/Endowment Presentation, and picnic.

18. Upcoming - Midsummers - ??

19. Upcoming - Alumni Association Fall Meeting - Pledge Project Weekend.

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Upcoming Meeting Dates

The next scheduled meeting will take place during the Fall of 2002 in Charlottesville during the pledge project weekend for the Theta Chapter. The date will not be scheduled until Theta Chapter reconvenes after summer
vacation. Click here to go to Theta's homepage for more information as it arrives.

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Past Meeting Minutes

Meeting dates and minutes (in .txt format):

October 21, 2001 (First Meeting)
March 03, 2002 (Second Meeting)

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Past Theta Newsletters

(in .pdf format):

October 3, 2003 (First Newsletter)

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Relevant Documents for the Association

Tax-Exempt 501 (c) Form (.pdf file, requires adobe acrobat reader)
State Corporation Commission picture: small (20K) or large (90K)

 

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Copyright © 2003 Theta Chapter Alumni Association
All Rights reserved.

Email: Webmaster Vance Lynch (Theta 1115, Fall '00)
Last updated 10.02.03