BY-LAWS

V 1.0

Est. September 2007

 

ARTICLE I - Name

The name of this organization shall be the Ube-Gamer, hereinafter referred to
as U-G.

 

 

ARTICLE II - Purpose

The purpose of U-G shall be:

1. To have fun.
2. To provide open gaming environments for the general public.
3. To provide services for and to promote the playing of games of all kinds, including but not limited to: role-playing games, board games, collectable/non-collectable card games and miniatures games.
4. To promote the games hobby by providing a communication network for gaming enthusiasts, sponsoring and supporting events and raising public awareness of the hobby.
5. U-G shall be operated in a manner that is free from discrimination based on race, color, religion, sex, or national origin.

 

 

ARTICLE III - Membership and Dues

1.      There are two classes of membership: Members and Directors.

2.      Membership shall be open to any person who pays annual dues as prescribed by the U-G Board.

3.      Directors shall be open to any person who pays annual dues as prescribed by the U-G Board. Directors enjoy all the benefits and privileges of Members prescribed by the U-G Board as well as the additional responsibilities of that office.

4.      U-G Directors status or U-G Membership may be revoked by a majority vote of Directors.

ARTICLE IV - Board of Directors

1. The U-G Board of Directors (hereinafter referred to as the “Board”) shall consist of the Officers of U-G as specified in Article V.
2. The Board has the authority to represent U-G to other organizations, handle U-G business duties, call meetings, approve U-G expenditures, appoint committee chairpersons, remove Board members by three-quarters majority vote and adopt resolutions consistent with carrying out the purposes of U-G set forth in Article II. The Board shall take only those actions and make only those representations delegated by these by-laws or authorized by U-G Resolution.
3. The U-G Board shall review, approve and set standards for any official
   U-G locations or events.

 

 

ARTICLE V - Board Members and their Duties

The officers shall be the President, the Vice-president, the Secretary and the Treasurer.

1. The President shall:
1. preside at all business meetings of the Board of Directors,
2. recommend appointment of chairpersons and committees,
3. represent U-G in matters of importance to U-G,
4. authorize special expenditures of U-G for operation of U-G and in keeping with the resolutions of the Board of Directors and its budget and prepare agendas and communicate with the members of the Board.
   
   
2. The Vice-President shall:
1. serve as acting President, Secretary and Treasurer to the maximum extent possible when any of those officers are temporarily unable to serve,
2. assist the President in any presidential duty as requested by the President,
3. automatically assume the office of President in the event that office is vacated.
   
   


3. The Secretary shall:
1. keep a record of all U-G meetings and other Board activities and facilitate communications with members,
2. prepare a ballot to be provided to the membership in accordance with the stipulations in Article VI (Elections),
3. record duly enacted changes to these by-laws,
4. provide each Board member with a copy of the minutes of each meeting (upon request),
5. provide each U-G member with a current copy of U-G’s by-laws (upon request),
6. maintain membership records.
   
   
4. The Treasurer shall:
1. establish account(s), bank or otherwise, of U-G, as approved by the Board,
2. establish procedures for the depositing of funds and the maintenance of U-G properties,
3. receive and disburse all funds of U-G as authorized by the Board of Directors whether authorized individually or as part of a budget,
4. maintain a record of all financial transactions, make all financial records available to all Board Members and provide a financial report at every meeting in such detail and form as approved by the Board,
5. provide additional financial reports as directed by the Board or as required by law.
   
   
5. All Officers and Directors shall:
1. be present at all Board Meetings to discuss present matters and vote their consciences in accordance with the best interests of U-G,
2. be responsible for assisting with duties, promotions and tasks to further the causes of U-G.

 

ARTICLE VI - Election of Board Members

1. Elections for all positions on the Board of Directors shall be held every year or within reasonable time of a vacancy of a position. 
2. In order to run for a position on the Board, a candidate must be nominated. Any Member may be nominated by any other Member. Nominations may be submitted to the U-G President during the month of September of each year.
3. The method of election shall be the “Approval Method,” whereby Members may vote for each candidate in any or all of the positions sought.
4. Each qualified voter may submit only one ballot. The ballot shall provide instructions for return to the Secretary.
5. If the slate of nominees is such that there is only one possible outcome regardless of vote totals, balloting shall not be necessary and the nominees shall be appointed to their respective offices.
6. Ballots shall be counted during an Election Meeting scheduled by the Board.  The Board shall schedule the Election Meeting at least 30 days in advance; at which time the ballots shall be accounted for.
7. In the order of President, Vice-President, Secretary and Treasurer, the Board positions are evaluated as follows:
1. If the candidate winning the highest approval count for the office has not won any other office, the candidate shall be awarded that office.
2. In the event two or more candidates are tied for a single office, the winner shall be determined by having a die rolled for each tying candidate in view of all attendees at the Election Meeting. The candidate credited with the higher value shall be considered the winner of the highest approval count for that office.
3. If the candidate winning the most votes for an office has been previously awarded a different office, that candidate shall be disqualified from that office and the next highest vote winner shall be considered the candidate winning the most votes for the office.
4. The award process shall be repeated for each office until it is awarded to a candidate.
8. Any vacant Board position except President shall be filled by appointment approved by a simple majority vote of the Board. The appointee must be an active Member in good standing with fully attended dues and be willing to accept the appointment.

 

 

Article VII - Meetings

There shall be four types of meetings: Board, General, Committee and Election.

1. Board Meetings - Only Board Members may vote at Board Meetings. Others may attend and speak if the Board allows. The Board shall decide the time, place and manner of all Board meetings. Notice of Board Meetings must be given to all Board Members at least seven days in advance.
   
   
2. General Meetings - All Members, in good standing, may attend and speak at General Meetings.  Others may attend and speak if the Board allows. The Board shall decide the time, place and manner of General Meetings. Notice of General Meetings must be given to all Members at least thirty days in advance.
1. Each year, a General Meeting called the Annual Meeting shall be held.  This shall be treated as a Board monitored “Free Forum”, attended by any Members in good standing.  If the Annual Meeting is held at a U-G event, all event attendees may also attend. 
3. Committee Meetings - Only Members of the meeting Committee may vote at a Committee Meeting. Others may attend and speak if the Committee Members allow. Committee Members shall decide the time, place and manner of Committee Meetings. Only business appropriate to the Committee may be discussed at Committee Meetings.  A Board Member will be made available upon request, provided the request is made seven days prior to the meeting date. 
   
   
4. Election Meetings - All Members, in good standing, may attend Election Meetings. No business other than the election itself is guaranteed to be conducted at an Election Meeting. The Election Meeting must be attended by a majority of the board. The place, time and manner of Election Meetings are specified in Article VI.

 

 

ARTICLE VIII - Amendment of By-Laws

The U-G board may propose changes to the by-laws. The Board shall provide notice of the proposed changes to Members no less than fourteen days in advance. These changes shall be adopted if approved by a majority vote of voting Members.