CHAPTER 2ORGANIZATION
CHAPTER 2 - ORGANIZATION
2.01 Non-Profit Organization
2.02 Program Objectives
2.03 Eligibility Requirements
2.04 Recruiting
2.05 Organizational Chart
2.06 Chain of Command
2.07 Succession of Command
2.08 Job Duties and Responsibilities
CHAPTER 2
ORGANIZATION
2.01 NON-PROFIT ORGANIZATION
The Williamson County Sheriff's Department Explorer Post
#151 is a nonprofit organization chartered annually
through Learning For Life.
2.02 PROGRAM OBJECTIVES
The program objectives of Williamson County Sheriff's
Department Law Enforcement Explorer Post #151 are:
A. To increase the understanding between the youth of
the community and the Williamson County Sheriff's
Department.
B. To guide qualified young men/women into a career in
law enforcement.
C. To provide the opportunity for citizenship, service,
fitness, outdoor, social, and career experiences
necessary for young men/women to be better prepared
to take places in the community as citizens.
2.03 ELIGIBILITY REQUIREMENTS
The Williamson County Law Enforcement Explorers shall be
comprised of those young men and women who meet the
following standards:
A. Must be between fourteen and twenty-one years of age
and have completed the eighth grade OR be at least
fifteen years of age regardless of school grade.
Both males and females are encouraged to attend.
B. Must be enrolled in school, have graduated high
school, or have attained a GED. If enrolled in
school, the Explorers must maintain a grade average
of "C" in every class each nine weeks.
C. Must maintain a good moral character and is a
responsible citizen in the community with a good
reputation.
D. Is of sound health and who possesses no deficiency in
their physical or mental condition that would deter
them from a law enforcement agency.
E. Maintain a good appearance and demeanor in compliance
with the standards and policy of this post.
F. Have full approval of parents or guardian and
assurance of their support and cooperation.
G. Must successfully pass a thorough background
investigation.
H. Must successfully pass a structured review board.
I. Must not have been denied membership or involuntarily
terminated within the past six (6) months.
2.04 RECRUITING
A. Career Interest Survey
Local Learning For Life councils conduct surveys
of high schools to determine the career and
vocational interest of students. Upon receiving a
list of potentially interested students, each student
is invited to a "First Nighter" via a letter from the
Explorer Post.
B. First Nighter
Prospective Post members are invited to an open house
called a "First Nighter." This meeting is designed
to inform them about the post, the program, and
exploring. Young adults can meet the post's adult
leader and tour and learn about the chartered
organization.
C. Post Presentations
Post presentations may occur at a high school
assembly, career awareness seminar, a display at a
high school, or an exhibit at the Council Scout and
Explorer Exposition.
D. Referrals
The existing Explorers should canvass their friends
and invite them to a night meeting. This gives the
member the responsibility of recruiting their peers
into the group. Post advisors should schedule a
follow-up meeting with the referrals and their
parents or guardian to present the Exploring program.
2.05 ORGANIZATIONAL CHART
2.06 CHAIN OF COMMAND
A. Sheriff
B. Staff Advisor (Administrative Lieutenant)
C. Post Advisor
D. Associate Advisors/Adult Volunteer
E. Explorer Captain
F. Explorer Lieutenant
G. Explorer Sergeants
H. Explorer Corporals
I. Explorer Officers
2.07 SUCCESSION OF COMMAND
Explorer Officers are normally in charge of Post
activities with Advisors retaining over-riding authority.
However, an Explorer of senior rank may assume command of
an activity when an Advisor or Explorer Commander is not
present or immediately available.
2.08 JOB DUTIES AND RESPONSIBILITIES
A. Sheriff
Dignitary position with final approval of all Post
activities.
B. Staff Advisor
Command Staff employee of the Sheriff's Department
appointed to oversee the Exploring Program.
C. Post Advisor
1. Definition
Sworn personnel directly responsible for the
overall operation of the organization. The Post
Advisor coordinates all functions of the Post
and works closely with the Associate Advisors
and the Explorer Captain.
2. Responsibilities
a. The Post Advisor keeps the Staff Advisor
informed of the progress of the Post
including, but not limited to, results of
activities, membership status, problems,
projects in the making, and accomplishments.
b. The Post Advisor keeps in contact with the
Associate Advisors and the Explorer Captain
on a weekly basis. The Post Advisor goes
over any new or old business with the
associate Advisors or the Explorer Captain
and helps coordinate and plan the weekly
meetings.
c. The Post Advisor has the following
responsibilities:
1. Schedule Advisor meetings.
2. Official Liaison between the W.C.S.D.,
Learning For Life, and other agencies.
3. Strengthen public relations through the
media.
4. Supervision of BSA applications and
registration fees.
5. Supervision of all Post finances and
monthly dues.
6. Supervision of all Post files,
administrative duties, and other
paperwork.
D. Associate Advisors
1. Definition
Adult leaders of the Post (civilian or swore
personnel) who are representatives of the law
enforcement profession and capable of producing a
very favorable image of law enforcement to youth
and the community.
2. Responsibilities
a. Activity/Training Coordinator
1. Teach and train Explorers during the
weekly meetings.
2. Help schedule activities for weekly
meetings.
3. Prepare Explorers for competitions.
4. Participate in all review boards.
5. Give advice and direction to all
Explorers.
b. Ride-Along Coordinator
1. Liaison between the Post and the
Associate Advisor's shift.
2. Help Advisor recruit Ride-Along Deputies
and maintain an accurate list of those
Deputies.
3. Provide policy and brief training to
Ride-Along Deputies and help answer any
of their questions.
4. Help conduct Ride-Along academies and
certify Probationary Explorers to ride.
c. Activities/Recruitment/Equipment Coordinator
1. Organize and schedule fund raisers,
social, and other activities by advising
the Explorers.
2. Be present at all recruitment activities
to help answer questions and inform the
public.
3. Supervise issue of Post property and
supplies.
d. Maintain Department Files
1. Send in Learning For Life applications and registration
fees.
2. Oversee Post bank account. (Balance
account)
3. Maintain and update official department
files for the Explorer Post.
4. Perform various secretarial duties.
E. Explorer Captain
The Explorer Captain is responsible for carrying out
the following:
1. Exercises line supervision over all Post members
and coordinates the administration and operation
of the Post.
2. Presides over all regular and special Post
meetings and Post Command meetings to include
Explorer review boards.
3. Supervises Post program planning.
4. Implements the Post program through Command and
Officers.
5. Investigates complaints and problem areas within
the Post.
6. Represents the Post at speaking engagements.
7. Maintains all Explorer files. (Personnel, test,
memos, etc.)
8. Works under the direct supervision of the Post
Advisor and assist him/her in anyway possible.
9. Responsible for all Post property.
F. Explorer Lieutenant
The Explorer Lieutenant is responsible for carrying
out the following:
1. Takes command of the Post in the absence of the
Captain.
2. Implements the Post program through Command and
Officers.
3. Helps determine the interests of the Post
members.
4. Responsible for the monthly collection of all
Post dues and the weekly collection of any and
all donations or special monies. The Lieutenant
shall keep an accurate record of all Post funds.
The lieutenant shall be looked to as the Post
Treasurer.
5. Supports and works closely with the Captain.
6. Update the Activity Log and personnel files on a
weekly basis.
7. Maintains attendance record.
G. Explorer First Squad Sergeant
The Explorer First Squad Sergeant is responsible for
carrying out the following:
1. Supervises the activities of his/her Squad.
2. Conducts uniform and equipment inspections of
his/her Squad and notifies the Captain if any
equipment is needed or missing.
3. Takes any requested notes during the weekly
meeting.
4. Oversees the sign-ups for the weekly Ride-Along
Program.
5. Oversees leave request forms.
6. Responsible for any extra duties assigned by the
Captain, Lieutenant, or a Post Advisor.
H. Explorer Second Squad Sergeant
The Explorer Second Squad Sergeant is responsible for
carrying out the following:
1. Supervises the activities of his/her squad.
2. Conducts uniform and equipment inspections of
his/her Squad and notifies the Captain if any
equipment is needed or missing.
3. Records the attendance of Post members at all
meetings and activities and advises the
Lieutenant of any absences.
4. Prepares the room prior to regularly scheduled
meetings and returns any equipment to storage
after the meeting.
5. Responsible for any extra duties assigned by the
Captain, Lieutenant, or a Post Advisor.
I. Explorer Corporal
The purpose of this position is to expose Explorers
to the administration and leadership positions of the
Post. It will help them to understand what the
Commanders do, and will allow other Explorers to
observe how they accept the challenges of a
leadership position. Corporal's duties are as
follows:
1. Assumes Explorer Second Squad Sergeant duties #3,
#4, and #5 when position is vacant.
2. Corporals will assist the Sergeants in contacting
Explorers during the week about upcoming events
and absence notifications.
3. Corporals will take the Sergeant's positions and
duties when the Sergeant is not present at any
and all Explorer events. The Corporal should
receive the same respect and cooperation from all
Explorers when this takes place.
4. Corporals are not members of the Command Staff
and will not possess any disciplinary power.
J. Explorer Officer
The Explorer Officer is responsible for being in good
standing with the Post and the Department and shall
carry out all orders and responsibilities assigned to
him/her.
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