1. Management of monies: The conference is responsible for the arrangement of monies received by the conference. The conference will develop budgets, send deposits regularly, and make payment requests in a timely manner.

2. Budgets: The conference planning committee will prepare a budget for each scheduled event prior to the time registration fees are established, and forward it to the SWO treasurer. Use Conference Form: Proposed Budget.

3. Deposits: Monies received by the conference will be forwarded at the earliest opportunity to the SWO treasurer for deposit using Conference Form: Income: deposit and transmittal. All checks should be made payable to New England Women of the ELCA. Cash may be received by the SWO treasurer so long as she signs for it; otherwise convert the cash to a money order for mailing. Do NOT mail cash.

4. Payments: The conference will send instructions to the SWO treasurer and distribute offerings using Conference Form: Expense and check appropriate box on the form. If petty cash is requested an accounting of these funds is required.

5. Accountability: The conference will maintain records of the conference receipts and disbursements. The conference financial secretary will reconcile her records with SWO records of conference activity on a regular basis.

6. Deficiencies: If conference funds are insufficient to make a requested disbursement, the conference officers will contact the SWO treasurer and each an agreement as to whether or not payment will be made.

Policy approved 3/22/02



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