CHARTER
MEMORANDUM OF THE ASSOCIATION

I- NAME:
  The name of the Association shall be “ Abbottonians Medical Association. ”
[ AMA ]. It is also referred to in this memorandum and the articles as “ Association ”.

II- REGISTERED OFFICE:
 The registered office of the Association will be located at the Shop Number 4, Mahboob Market, near Abbottabad Public School & College. Till such time as the Association acquires its own office building, the registered office of the Association will be located in the premises mentioned above.

III- LANGUAGE:
 The language of the Association shall be Urdu / English.

IV- AIMS & OBJECTIVES:
 The Association shall be non-political, non-sectarian, charitable body having the following aims & objectives:-

A- To help the patients in the far flung areas by holding free medical camps, thereby providing free consultation and free medicines to the poor patients.

B- To Provide medicines to the poor patients in hospital effiliated with Ayub Medical College, Abbottabad  in general and free glasses to the poor patients admitted in the eye ward of the DHQ Hospital, Abbottabad in particular.

C- To help and advise patients suffering from Thalassaemia. This will include help in arranging for blood transfusions and iron chelation therapy in deserving cases. Also to offer genetic counselling to sufferers, carriers and their families.

D- To create the public and the various health delivery organisations of Pakistan about various common diseases like Hepatitis, AIDS, Tuberculosis, Thalassaemia, infantile diarrhoea etc. This would include lectures / symposia / seminars / workshops and demonstrations to explain various aspects of these diseases in simple language. Pamphlets & literature will be produced for educational purpose and to bring together patients, families and well wishers to exchange ideas and information.

E- To promote and coordinate research in the field of above mentioned diseases
 
F- To establish a blood / blood component center, fully equipped and staffed to provide relief of the deserving patients in general and to the Thalassaemic patients in particular when adequate resources have been developed.

G- To establish a modern hospital to provide healthcare facilities to the deserving patients at very nominal charges and also to provide an ambulance service for such patients preferable free of cost and to act as an advisory body to safeguard the socio-economic interest of the poor patients.

H- To cooperate with any similar Association in and outside Pakistan for the furtherance of the objectives of the Association.

J- To raise funds required for the above mentioned activities.

K- Also to work in the field of Education, Environment Protection other projects of National interest.

V- SCOPE OF ACTIVITIES:
 The Association will work on all Pakistan basis.

ABBOTTONIANS MEDICAL ASSOCIATION [AMA]

ARTICLES OF THE ASSOCIATION

INTERPRETATION:

1- “ The Act ” Means the Association Registration Act [ XXI of 1860 ] and any amendment or re-enactment there-of for the time being.
2- “Aims & Objectives” Means the Aims and Objectives of the Association.
3- “ The Articles “or” These Articles” Means Articles of the Abbottonians Medical Association with such alteration as may be affected from time to time.
4- “Executive Council” Means the Executive Council of the Association.
5- “The Board of Directors ” Means the Board of Directors of the Association and its successors.
6- “The Association” Means the Abbottonians Medical Association and its includes its
members of the Board of Directors.
7- “Special Resolution” Means a Resolution passed at a specially called meeting of the members of the Association consisting of at least 6 members of the Board of Directors.
8- “Resolution” Means a Resolution passed at a general meeting of the members of the Association.
9- “Members” Means a Member / Members of the Association, including Member / Members of the Board of Directors and the Executive Council.
10- “Associate Member” Means the Associate member who may not be an Abbottonian.
11- “The Memorandum” Means the Memorandum of the Association with such alteration as may be affected from time to time.
12- “Chairman and Secretary” Means the Chairman and Secretary General respectively of the Board of Directors / Association.
13- “Office” Means the Registered Office of the Association.
14- “Branch Office” Means the Branch Office of the Association.
15- “Register” Means a register of members of the society.
16- Words importing the singular number include the plural number and viceversa.
17- Words importing the masculine gender also includes the feminine gender.
18- Word importing persons include bodies corporate.
19- “Months & Years” Means English calendar months and English calendar year.
20- “Prescribed” Means prescribed under these Articles and the Memorandum.
21- “Patron-in-Chief” Means any dignitary who accepts to be the Patron-in-Chief of the Association.
22- Patron, Chairman, Secretary General, Chief Organizer, Treasurer, Technical Adviser means the Patron, Chairman, Secretary General, Chief Organizer and Technical Adviser of the Association and their successors.
23- “Chief Coordinator” and “ Class Representatives ” Means Chief Coordinator and Class Representatives of various MBBS classes of Ayub Medical College, Abbottabad and their successors.
24- “Abbottonian” Means present or Ex-student of Abbottabad Public School & College, Abbottabad
25- “AOBA” Means Abbottonians Old Boys Association.

FELLOW AND OFFICE BEARERS

I- FELLOW:
 Any member of good standing for 5 years may be elected as a fellow of the Association at the discretion of the Board of Directors. A list of the Founder  Fellows is attached as Annex ‘A’.

II- OFFICE BEARERS:

 The Office Bearers of the Association would comprise of the following:-
  Chairman.
  Secretary General / Chief Organizer
  Treasurer
  Chief Coordinator
  Class Representatives
 The list of the Founder Office bearers is attached as Annex ‘B’.
 
III- MEMBERS:
 1- The names of the Members shall be recorded in a register to be called the
‘Register of Members’. Academic qualifications, complete permanent as well as temporary address and telephone numbers shall also be recorded therein and any changes in such details shall be promptly notified for entry in the said Register.
 2- Membership: The membership of the Association shall be open to all Abbottonians and qualifications of the members shall be as follows:-
 a:  He is not a minor.
 b:  He is not insane.
 c:  He has paid the membership fee.
 d: He has signed the membership form as prescribed in Annex ‘E’ of these Articles.
 Any Abbottonian desirous of becoming a member of the Association shall submit an application in the form attached to these Articles as Annex ‘E’. This form shall be scrutinised by the officer authorised by the Chairman and decision thereon shall be intimated to the applicant in writing.
 3- The membership fee shall be Rs. 100.00 annually or Rs. 2000/= for life. Fee for the Medical Students shall be Rs. 50.00 annually. The same may, however, be revised by the Board of Directors. The first membership fee shall be payable within one month of the acceptance of the application for membership and thereafter shall be payable on the first day of January each year.
 4- Every member shall be issued a Membership Card by the Association in the form attached to these Articles as Annex ‘F’.
 5- A list of the Founding Members is attached as Annex ‘C’.
 6- Honorary Members:
  a: The Founder Fellows / Members shall be treated as Honorary Life Members.
  b: Persons having specialised knowledge and experience or scientific or literary attainment or having rendered distinguished services in the medical field or in the field of specialised knowledge of Thalassaemia  diagnosis and treatment, or those who have made notable contributions in the shape of donations can be elected by the Board of Directors as Honorary Life Member of the Association.
 7- Associate Members:
      Those persons who are not an Abbottonian but have offered their services voluntarily towards the activities of the Association can be  elected as Associate members of the Association by the Board of         Directors. Female Medical Students, preferably having some affiliation with Abbottabad Public School & College  can be made Associate members by the approval of the Board of Directors.
 8- Life Members:
       Members paying Rs. 2,000/- as Life Membership fee shall be known as Life Members.
 
PRIVILEGES OF THE MEMBERS.

1- Every Member shall have the right to receive a copy of the Memorandum and the Articles of the Association on payment of fee specified by the Board of Directors.
2- Every Member shall have a right to use the reading rooms, library, restaurant, refreshment rooms as and when these are organised by the Association.
3- Every Member shall have the right to vote in the elections held by the Association.
4- Every Member shall have a right to attend the general meeting of the Association  and take part in discussions.
5- Every Member shall have the right to inspect the record and register of the Association by making written application to the Chairman of the Association and inspect the same in the presence of a Member of the Executive Council.
6- Every Member will be informed regarding the activities of the Association.

OBLIGATION OF THE MEMBER.

Every Member shall be obliged to:

1- Make maximum possible efforts to popularise and make the Association effective.
2- Take active interest in the activities of the Association.
3- Co-operate in the attainment of the aims and objectives of the Association.
4- Render such assistance of the aims and objectives of the Association.
5- Pay the subscription fee and any other dues regularly and promptly.
6- Attend the general meetings as possible.
7- Intimate to the Secretary promptly, in writing, any change in his / her address or other particulars.
8- Render such advice as he thinks is conductive to the promotion of the interest of the Association.

REMOVAL OF THE MEMBER.

A person may be removed from Membership by the Board of Directors.

a- If he does not render co-operation if and when called upon by Board of Directors to do so.
b: If being an office holder in the Association he has been removed from the office due to misuse of his position or any other charge.
c: Is, in the judgment of the Board of Directors, guilty of misconduct.
d: Misbehaves or shows disorderly conduct or such conduct as is unbecoming of a gentleman with another Member in course of the meetings, functions or any other business of the Association.
 
TERMINATION OF MEMBERSHIP.

1- Any member who submits his resignation in writing to the Chairman and is accepted by the Latter shall cease to be a Member with effect from the day the resignation is accepted. The resigning Member shall give 15 days notice for resignation and subject to any other provision in the Memorandum, the resignation shall stand accepted if no decision, thereon, is sent to the resigning Member within 15 days of the receipt of the resignation. A Member, who is also an office bearer shall not be eligible to resign unless he cleared his charge and obtained no-demand certificate from the Board of Directors.
2- If a Member has gone in arrears of Membership fee for 6 months he shall be deemed to have to be a Member.
3- No Member whose conduct is under investigation or inquiry can resign until the decision of such inquiry or investigation is pronounced.
4- The Membership subscription fee shall not be refundable in case of resignation, removal or death or termination or any other case.
5- Removal of Member. A person shall automatically cease to be a Member of the Association if he is convicted of an offence involving moral turpitude. In case his conviction is later on set aside he may be readmitted to the Membership of the Association by the Board of Directors after giving a personal hearing.

RE-ENTRY TO MEMBERSHIP.

An ex-Member may be re-admitted to Membership of the Association by the Board of Directors.

MANAGEMENT OF THE ASSOCIATION.

1- The management of the Association shall vest in the Board of Directors and Executive  Council. The term of the Board of Directors / Executive Council shall be 3 years from the date of their respective first sessions. During the initial period of 3 years the Board of Directors and the Executive Council shall consists of the Members named in the Memorandum who shall hold office as indicated against their names. The elections to the successor Board of Directors and the Executive Council shall be completed 30 days prior to the expiry of the term of an existing Board of Directors and Executive Council. The successor Board of Directors and the successor Executive Council shall be installed in office at a joint session of the outgoing Board of Directors and the Executive Council and the newly elected Board of Directors and the Executive Council. The date for such a joint session shall be fixed by the Patron-in-Chief of the Board of Directors.
2- The office bearers of the Board of Directors, and the Executive Council shall not be paid any remuneration for their services. Only the employees shall be entitled to remuneration.
 
PATRON-IN-CHIEF.

Any person of eminence in the field of Health, Education and / or Social Welfare may be requested by the Board of Directors to become the Patron-in-Chief of the Association . He may convey, attend, and Address any meeting of the Association, Executive Council, Board of Directors, and Annual General Meeting. He will issue guidelines for working and improvement of the Association or send messages to other Societies / Associations / Bodies on behalf of the Association.

BOARD OF DIRECTORS.

1- The Board of Directors will consist of 12 Members.
2- The quorum of the meting of the Board of Directors shall consist of 6 Members of the Board. The meeting shall be chaired by the Chairman or his nominee. In the absence of the Chairman or his nominee the meeting will be presided by the Member who is senior most in age.
3- The proceedings of a meeting of the Board of Directors shall be recorded and authenticated by the Patron-in-Chief and shall be confirmed in the next meeting.
4- A meeting of the Board of Directors may be requisitioned at the request of any Member of the Board of Directors by giving 7 days notice in writing to the Patron-in-Chief of the Association. The reason for requisitioning the meeting will be mentioned in the notice.
5- The Board of Directors shall hold its meeting at least once a year.
6- The Board of Directors shall elect the Members of the Executive Council.
7- The Chairman and the Secretary General of the Board of Directors shall be elected at the annual general meeting of the Members of the Association by secret ballot by a simple majority of the Members present and voting. All the other Office Bearer of the Board of Directors shall be nominated by the Patron-in-Chief from amongst the Members with good standing but the Patron-in-Chief shall not be competent to remove them.
8- In the event of an office of the Board of Directors falling vacant due to death, resignation or inability of an office bearer to perform his functions during his term of office, his successor shall be elected by 2/3rd majority of the Members of the Board of Directors.
9- The function of the Board of Directors will include the following:-
a: To start and run the affairs of the Association on sound lines.
b: To manage, look after, control and conduct all the affairs of the Association.
c: To employ, appoint, and remove experts, specialists, technical staff, contractors and all other persons as may be needed at the discretion of the Board of Directors and on such terms and conditions as the Board of Directors may determine in writing.
d: To raise and collect funds and to authorise expenditure of these funds.
e: To enter into contracts.
f: To ensure proper maintenance of Accounts and all records.
 
g: To make, create and develop contracts and relationships with similar national and international Societies / Associations and Bodies as may be deemed necessary in the discretion of the Board of Directors.
h: To do everything required for achieving the aims and objectives of the Association.
10- Minutes of the Board of Directors meeting shall be recorded and confirmed in the subsequent meeting.
11- The Board of Directors may delegate temporarily any of its functions to the Executive Council.
12- A member of the Board of Directors can be removed only by 2/3 rd majority of the entire Membership of the Board of Directors but before doing so, such Member shall be given an opportunity of putting up defence.
A list of the founder Member of Board of Directors is attached as Annex ‘D’.

EXECUTIVE COUNCIL.

1- There shall be an Executive Council of the Association. It shall consists of 10 [Ten]
Members who shall be elected by a majority vote of the Board of Directors. Only the Member of the Association shall be eligible for the election to the Executive Council.
2- The quorum for the Executive Council meeting shall be Five Executive Council Members.
3- The Executive Council shall act as Advisory body to the Association.
4- The Executive Council shall hold a meeting every 6 months.
5- The Executive Council shall put forward recommendations to frame / amend Rules of the Association which will be approved by the Board of Directors before implementation.
6- The office bearer of the Association will be the ex-officio members of the Executive Council.
7- The Executive Council shall also perform such functions of the Board of Directors as may be delegated to it by the Board of Directors.
8- It shall recommend the election of  Honorary Members of the Association to the Board of Directors.
9- It shall determine conditions of the reading room, Library, refreshment rooms etc.
10- The decision taken at the Executive Council’s meeting shall be by simple majority.
11-  Minutes of the Executive Council’s meeting shall be recorded and confirmed in the subsequent meeting.

GENERAL MEETING.

1- A General Meeting of the Association shall be held within 18 months of its registration and thereafter it shall be held at least once every year which shall be the Annual General Meeting [AGM]. The first meeting and the Annual General Meetings shall be held at Abbottabad. Any extraordinary General Meetings on the Members may be held anywhere in Pakistan.
2- At least one week’s written or published notice shall be given for the holding of the first General Meeting and the Annual General Meetings stating the place, date and time along with the agenda. No matter shall be discussed unless it is placed in the agenda.
QUORUM.

1- The quorum for a General Meeting shall be at least 1/3 of the total number of the Members residing in the city where the meeting is being held.
2- Minutes of the meeting shall be kept and confirmed in the subsequent meeting.
3- A resolution once rejected in the General Meeting shall not be reconsidered unless a period of 3 months has elapsed or 5 Members of the Board of Directors have signed a requisition for reconsideration.
4- Twenty five Members may, by a signed requisition to the Chairman, call for a General Meeting and within 15 days of such requisition, the Chairman shall call the General Meeting.
5- The Chairman of the Association shall chair the General / Annual Meetings and the Secretary General / Treasure shall be the ex-officio Secretary of the General Meeting.
6- The financial balance sheet of the Association shall be placed before the Annual General Meeting by the Treasure for approval of the General Meeting.

AMENDMENTS.

1- Changes in the Memorandum and Articles can only be made with the prior approval of the General Meeting. Any amendment should be submitted to the Executive Council at least 3 months before the next General Meeting.
2- Amendments in the Memorandum / Articles can only be approved by a majority of 2/3 rd Members attending the General Meeting.
3- That the Association shall not make any change in the Constitution, Memorandum and Article of Association, Rules and Regulations, or bye laws, or trust deed without prior approval of the Central Board of Revenue / Board of Directors

DUTIES OF OFFICE BEARER.

1- PATRON:

 Patron-in-Chief shall guide the Board of Directors in performing its function efficiently and effectively for achieving the Aims and Objectives of the Association.

2- THE CHAIRMAN:

 a: Shall be the Chairman of the Board of Directors as well as the General                    Meetings of the Members of the Association.
b: Shall guide and control the activities of the Association.
 c: Shall regulate proceedings at the meetings, confirmations etc.
 d: Interpret Memorandum and Articles.
 e: Shall have a casting vote in addition to his ordinary vote.
 f: Shall sign the record of minutes of the meeting / resolutions.
 g: Shall sign and verify deeds, documents, contracts pleadings etc.
 
3- SECRETARY GENERAL / CHIEF ORGANIZER.

 a: Shall officiate for and perform the duties of the Chairman in his absence. He shall also perform duties assigned to him by the Chairman / Board of Directors and will be responsible for the management of the office he hold.
 b: Shall be the incharge of the office and the buildings and record.
 c: Shall conduct all correspondence on behalf of the Association.
 d: Shall record minutes of meetings and present the same for confirmation to the subsequent meeting.
   e: Organise, arrange and conduct meetings, lectures, conferences, seminars, demonstrations, medical & blood camps.
 f: Maintain all records of the Association.
 g: Assist the Chairman in all matters.
 h: Ensure proper observance of Memorandum / Articles.
 j: Promote all the activities of the Association.
 k: Will manage and supervise the working duties of all employees of the Association.

4- TREASURER:

 a: Shall receive all the payments.
 b: Open and operate bank accounts. jointly with the Chairman.
 c: Will keep custody of all cheque books. The cheques will be jointly signed by the Treasurer and the Chairman or the Secretary General.
 d: Make payments of salaries and emoluments of the employees of the Association and bill etc. as sanctioned by the Chairman.
 e: Invest Association funds as approved by the Board of Directors.
 f: Incur expenditure in the light of the aims and objectives contained in the Memorandum / Articles of the Association.
 g: Refer any financial questions for opinion / approval of the Board of Directors / Executive Council.
 h: Get the accounts properly scrutinised and verified from a Chartered
       Accountant every year.
 j: Present the accounts to the Board of Directors meeting for approval.

5- TECHNICAL ADVISOR.
 
 Will coordinate all the technical activities as directed by the Board of  Directors.

6- AUDITORS:
 
 The Accounts of the Association shall be audited by a Chartered
 Accountant annually.
 
CAPITAL:

The finances of the Association shall consist of the following:-

 1- Membership fee.
 2- Aids, grants, contributions and donations which may be received from Government, Semi Government, National / International organisations and  Philanthropists.
 3- Funds raised / collected by the Association from sources as provided in the Memorandum / Articles of the Association.

DISSOLUTION:

 In the event of dissolution of the Association, all its assets, moneys, movable and immovable properties, etc., would be transferred after meeting all liabilities to Association  / Trust which has been accorded approval U / S 47 (1) (d) / 47 (4) of the I.T.Ord.79 or is approved by the Federal Government / Government of  NWFP, as the case may be, under the laws therein force. Intimation of such transference would be given to the Central Board of Revenue / Federal Government within three months of the dissolution.
 

UTILIZATION OF INCOME OF THE ASSOCIATION:

 All moneys, properties and incomes of this Association would be utilised solely for the promotion of the objectives of the Association for which it has been formed. The moneys, properties or income of the Association, or any portion of moneys, properties or income of the Association would not be paid or transferred directly or indirectly by way of dividends, books or profits etc. to any of the Members of the Association or to any of their relatives / dependents. All accounts of the Association would be kept in a scheduled bank located in the city where the office of the Association is located.
 

UTILIZATION OF MONEY SET APART AT THE CLOSING OF ACCOUNTS:

  Any money validity set apart or the moneys not utilised at the end of the financial year i.e. 25 % of the income of the Association or Rs. 10,000, whichever is less, would be invested in government securities or in the NIT Units under intimation to the concerned Commissioner if income tax.
 
LIST OF THE FOUNDER FELLOWS OF THE ASSOCIATION.  Annex ‘A’

1- Mr. Nazir Ahmed, Ex-President Abbottonians Old Boys Association,
 967 Mansehra Road, Abbottabad.
2- Dr.  Abdul Aziz Awan, Chairman AMA,
 House No. 36 Aziz Bhati Road, Habib Ullah colony, Abbottabad.
3- Mr. Tanveer Afzal, President AOBA, NWFP Chapter,
 House #     , Street #    ,Habib Ullah Colony, Abbottabad.
4- Maj.( Retd.) Tariq Mehmood, Member AOBA,
 Askari Estate, Main Mansehra Road, Abbottabad.
5- Dr. Noaman Siddiqui,Chief Organizer AMA,
 House # 208, Street # 2, Jinnahabad, Abbottabad.
6- Dr. Ejaz Afzal Swati, Member AOBA,
 C/o Mr. Sher Afzal, Advocate, Mansehra
7- Dr. Khursheed Ahmed, Ex-Chief Organizer, AMA,
 House # 967, Main Mansehra road, Abbottabad.
8- Mr. Mohammad Faheem, Member AOBA,
 P.O. Jhangi Syedan, off Jab Pul, Abbottabad .
9- Mr. Behram Bashir, Secretary AOBA, NWFP Chapter,
 House # 9, Al-Basheer, Kaghan Colony, Abbottabad.
10- Mr. Ikram Bokhari, Treasurer, AOBA, NWFP Chapter,
 Flat # 11, Cantt. Plaza Abbottabad.

LIST OF THE FOUNDER MEMBERS OF THE ASSOCIATION  Annex ‘B’
OFFICE BEARERS OF THE ASSOCIATION.

Patron-in-Chief   : Prof. Hasan Badr ud Din Khan

Chairman   : Dr. Abdul Aziz Awan

Secretary General & : Dr. Noaman Siddiqui
Chief Organizer

Technical Adviser  : Prof. Nazakat Begum

Legal Adviser  : Mr.

Chief Coordinator  : Mr. Syed Akbar Zulquarnain
Fourth Year MBBS
Class Representative : Mr. Mateen Haider Uzbeck
Final Year MBBS
Class Representative : Mr. Syed Akbar Zulquarnain
Third Year MBBS
Class Representative : Mr. Sohail Ashraf
Second Year MBBS
Class Representative : Junaid Munsif Awan
First Year MBBS  : Raza Ali Akbar

        Annex ‘D’
BOARD OF DIRECTORS OF ABBOTTONIANS MEDICAL ASSOCIATION

1- Prof. Hasan Badr ud Din Khan ,  Principal Abbottabad Public School & College.
 P.O. Abbottabad Public School & College.

2- Prof. Majid Husain Siddiqi, Ex-Principal, Abbottabad Public School & College.
 House # 208, Street # 2, Jinnahabad Colony, Abbottabad.

3- Prof. Syed Sultan Zulquarnain, Ex-Principal, Abbottabad Public School & College.
  House # 267, Street # 2, Jinnahabad Colony, Abbottabad.

4- Prof. Basharat Ahmed, Vice Principal, Abbottabad Public School & College.
 P.O. Abbottabad Public School & College.

5- Prof. Mohammad Abdul Khaliq, Principal, Ayub Medical College, Abbottabad.
 P.O. Ayub Medical College, Abbottabad.

6- Mr. Sardar Munawar Zaman, President Abbottonians Old Boys Association.
 Block 8, G F / 2, Sea View Apartments, Defence Housing Society, Karachi.

7- Mr. Nazir Ahmed, Ex-President, Abbottonians Old Boys Association .
 House # 967, Mian Mansehra Road, Abbottabad.

8- Dr. Abdul Aziz Awan, Chairman Abbottonians Medical Association.
 House #  36-C, Aziz Bhati Road, Habib Ullah Colony, Abbottabad.

9- Mr. Tanveer Afzal Khan, President AOBA, NWFP Chapter, Abbottabad.
 House #  Street #       , Habib Ullah Colony, Abbottabad.

10- Maj. (Retd) Tariq Mehmood, Member Abbottonians Old Boys Association.
 Askari Estate, Main Mansehra Road, Abbottabad.

11- Mr. Auranzeb Azmat, Member Abbottonians Old Boys Association.
 137 KV Grid, Ayub Medical College & Hospital Complex, Abbottabad.

12- Dr. Noaman Husain Siddiqui, Secretary General & Chief Organizer AMA.
 House # 208, Street # 2, Jinnahabad Colony, Abbottabad.
 


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