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CONSTITUTION AND BY LAWS

                          CONSTITUTION and BY-LAWS                                                 of the FILIPINO CANADIAN HERITAGE SOCIETY OF NOVA SCOTIA

ARTICLE 4. FISCAL YEAR
  • 4.1 The fiscal year of the Society shall be the period from January 1st in any year to December 31st of the same year.
ARTICLE 5. MEETINGS
    5.1 ANNUAL GENERAL MEETING:
  • The Annual General Meeting of the Society, henceforth referred to as the General Assembly, shall be held within three (3) months of the beginning of each fiscal year.
    5.2 REGULAR MEETINGS:
  • Regular meetings of the Society shall be held at least every three (3) months at the call of the President and upon proper notice as herein described.
    5.3 SPECIAL MEETINGS:
  • A special meeting of the Society may be called by the President, or in his/her absence by the Vice President , on their own behalf or on the request of five (5) active members of the Society. The Secretary shall give notice and purpose of such meetings as herein described.
    5.4 NOTICE OF MEETINGS:
  • Notices for all meetings shall be transmitted to each member not later than seven (7) days prior to the date of the meeting describing the place, date, and time of the meeting, and, in the case of a special meeting, the nature of such business. Notice shall be verbal, in person or by telephone, or in writing by prepaid mail addressed to each member at his/her last known address. Any written notice shall be deemed to have been received at the time when the letter containing the same would be delivered in the ordinary course of post and such service shall be sufficient proof that the envelope containing the notice was properly addressed and placed in the Post Office. Non-receipt of any notice by any member shall not invalidate the proceedings of any meeting of the Society.
    5.5 ORDER OF BUSINESS:
  • a) At each General Assembly or Annual General Meeting the following items shall be dealt with and be deemed the ordinary business:
      Minutes of the previous meeting and approval of minutes
      Annual Report of the Board of Directors
      Annual Report of theTreasurer
      Annual Reports of Standing and Special Committees
      Election of Officers and Trustees for the ensuing year
  • b) At each regular meeting the following shall be the ordinary business:
      Minutes of the previous meeting and approval of minutes
      Report of the Board of Directors
      Report of Committees
      Unfinished Business
      New Business
      Other business