Stage Brigade Meeting Minutes 10-2-2007     

Members Present:

Russ and LaDonna Jensen

Shirlee Gibbons

Katy Opatz

Mary and Greg Opatz

Dianne Oliver

Sean and Cyndy Nienow 

Minutes were passed around from Sept 18^th.  Thank You cards for the current 11 sponsor we have are going around.  Sponsor lists of who has, who we have not contacted yet who have sponsored before.

Meeting agenda was passed out. 

Pancake Breakfast site problem both weekends are booked at the catholic church during the play.

Discussed spaghetti dinner possibility on a Friday night.  We’ll check on the 16^th for the spaghetti feed. 

We do not have concessions for fall play. 

Lions are still discussing bingo nights at crown to help sell bingo tickets would cut a check for a portion of the profits. 

Mall of America camp work a night, or Valley fair has group work stuff too with great pay. 

Looking for Jimmy’s pizza for cast party.  Tim will look into setting up.

First Friday is Pizza Party.  First Saturday is alumni night.

Figure on around 100 people.  Need Pop, see if Pepsi will donate enough for a sponsor ad. 

We have enough flower supplies, will be ordering flower lights this week 144 of them.

We will need paper plates and napkins for pizza party.  Should we buy for Speech???  All day rehearsal, set destruction, …. We need supplies. 

Hilary is registered to help a theater group (us) at college.

Spaghetti meat and non.  John’s special spaghetti sauce.

He could sell autographs and consult. Ask $6 and $4 are good prices?

4:00 to 6:30 set up around 1:00. 

Finance Report:                    Russ Jensen

Bank Totals         2310.61

Bills to pay               17.88

Checks and cash to deposit   810.00, new deposits 150.00 cash from papa Murphy, another 100.00 check and 20.00 dollar dues.

House Keeping:                   Cyndy Nienow

                Next meeting the 16^th of October

Stage Brigade Meeting Minutes    September 18, 2007 

Meeting at the Q Mandarin

Meeting called to order at 7:00pm by President Mary Opatz    

            Attendance:                                         

                        Mary Opatz, Greg Opatz, Russell Jensen, LaDonna Jensen, Shirlee Gibbons

                        Cyndy Nienow, Greg Wuerflein, Hilary Opatz           

Finance Report by Russ Jensen

            Bank totals:

Russ explained that he had not brought the bank statement but that the account has about $2,300 as of the August bank statement.  There were no bills to turned in and paid.  Mary announced that we received our first sponsor check of the year! 

Five Year Awards were handed out to celebrate those member who have been with the Booster Club from the beginning.  Five Year Certificates will also be given to our Sponsors who have been with the Club for all Five years. 

House Keeping by Cyndy Nienow                   

            New meeting schedules, addresses and school fliers were discussed. 

Tastefully Simple Fund Raiser by Mary Opatz

            10% with book sales or 15% with Tastefully Simple Kit/higher prices.  Book sales with cast and crew members and table sales at Breakfast Buffet.  It was decided not to decide whether to do this fund raiser.                        

Flower Sales by LaDonna Jensen

            Discussed Glowing Roses to be sold for the “Beauty and the Beast” production.  Discussed cost and amount to order, verses impact on other flower sales.  We also discussed flower sales from last year and how it impact what we are able to do for the rest of the year.  Decided we would sell roses for about $4.00 each and adjust flower sales for second weekend based on sales of “Glowing Roses”.

            Discussed the need to make the new sign for the booth soon so it will be ready in time for the fall production and not interfere when we are busy with other projects. 

All Day Rehearsal Meals by Mary Opatz     

            Meal planning: Breakfast, Lunch, Dinner and 2 Snacks

            We discussed how to make good meals while still keeping in our budget and planning for the number of people that we will actually serve. 

                                    Meal prices–$10.00–served 45 last year

Set Destruction Meal will use the extra supplies from All Day Rehearsal.  We must be sure to have enough GOOD food!  There is no charge for food on this day.            

Cast Pizza Party by Russell Jensen       

             We decided to look into Jimmy’s Pizza in Isanti for placing our pizza order because we have not ordered from them yet.  We will also ask them to be sponsors in the program.  We will need to Reserve the cafeteria for this event. 

Breakfast Buffet by Greg Opatz

            Last Year’s Summaries were discussed.  Also discussed the need to reserve the Church Hall.  Last year’s summary show how well the pre-sales helped out the total sales.  We also discussed how all volunteer groups make money by selling tickets to their own families and friends, Then we talked to Greg Wuerflein about the possibility of the Isanti Lions hosting another Pancake Breakfast for us in the Spring.  We would still be responsible for selling tickets and serving tables.                      

Alumni Night by Mary Opatz

            We decided that the booster club might need to do the Intermission recognition because it is important to the Alumni that are at the show to be acknowledged.  We also discussed having small lapel pins made for alumni, sponsor and booster members.  LaDonna Suggested we look into having mugs made instead.  We will we information for these items at the next meeting.                       

Silent Auction and Raffle

            We chose to have just a few silent auction items displayed and bids taken this year.  We also think that if we can get the right item, we will run a raffle.                       

Program Advertising Sales                                           

            We discussed how important this advertising is because most of the money we make for the year is earned in the fall and we use it to fund our entire year!  We also discussed how we went from 20 advertisers two years ago to 12 last year due to many of our Realtors having difficulties.  Things are not any better this year for them.  We brainstormed for some new ideas.  Most important, we determined that it needs to be a team effort to get sponsors. 

The next meeting is Oct 2nd at 6:30pm at the Opatz home. 

Meeting was adjourned at 8:45pm