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Park
Committee Members |
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Anita Neuman
Freesia Court Resident
Chairman of the Park Committee
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Carolyn Vargas
Rosetree Court Resident
Board of Director member |
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Sanjay Jain
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Alicia Keirns
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David Keirns
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Curt
Valdovinos
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Cynthia Sarkis
Appletree Court Resident
Pending Board Approval
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Ivy
Maxwell
Freesia Court Resident
Pending Board Approval |
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September 4, 2002 Minutes
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September 9, 2002
Minutes
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September 4, 2002
Hello Park Committee Members and Guests,
The minutes from last Wednesday's meeting are contained in this
e-mail;
we had a request to avoid attachments for the minutes, so here goes.
The following members (and guest) attended:
Anita Neuman, Alicia Keirns, Carolyn Vargas, Ivy Maxwell
Not present:
Sanjay Jain, David Keirns, Caroline Morris, Curt Valdovinos
What was accomplished (per agenda):
Each person identified her reasons for volunteering for the park
committee
as follows:
Ivy: Wants to know how we can utilize the park to benefit all of
the
community. Interested in upgrading the park for children. Is
frustrated
with communication. Has 2 year old who can't utilize park
effectively,
because it's not fun.
Carolyn: Wants park to be more functional for everybody and
include more
benches, tables, chairs. Wants to have a sport court. "this
is not a
retirement community and should not be run like one" (Ivy
concurred)
Alicia (also representing husband, David): Same reasons as Ivy and
Carolyn.
Wants to support needs of neighborhood walkers. Observes no one
utilizing
park. Has 2 kids at home. Afraid to walk on creek, wants
open spaces in
community developed for par course. We have funds to spend, and
wants to
influence area improvements.
Anita: Wants to make park area more user-friendly; wants to
influence use
of other open spaces; wants to provide leadership to the committee
consistent with the rules of the association to eliminate false starts
and
wasted time. Last year's (Spring 2002) efforts which included
survey
analysis, and two fully developed proposals achieved no headway in
making
park improvements. This time around, I am committed to learning
the rules,
developing a "team" where all members take on active roles to advance
the
charter of the Park Committee, and anticipate and head-off barriers to
improvement.
Discussion:
The Park Committee Charter (adopted March 25, 2002 by BOD - and
distributed
Summer 2002) was reviewed in its entirety. The committee agreed to
abide by
charter, but that it's weird that at each BOD meeting a chairperson for
the
park committee would be appointed. We decided to table any action
items
associated with improving the charter, until after we've made real
progress
on park upgrades. We will ask the BOD to appoint Anita as chair
for the
remaining term of their service.
122 homes in the community * $60 monthly dues = about $7, 320.
Discussion
to refund one or two months dues to all HOA members was unanimously
opposed.
The group felt it would be short sided to refund excess funds that HOA
members had already spent (and agreed to in escrow) rather than allocate
the
money for community improvements or funding reserves.
Discussed the benefit of updating the reserve study so that we know they
are
fully funded and that the community won't run the risk of having to dip
into
the operations budget. If we know how much future assessments may
be (e.g.
reserves not fully funded due to under estimation of reserves needed) we
would make better recommendations (and possibly more conservative
recommendations) for community upgrades. However, we also agreed
that
pursuing this matter was not in the scope of our charter.
The idea was mentioned that we should consider hosting fund raisers if
park
committee recommendations are costly. (no action items currently
associated
with this idea)
Ivy Maxwell was attending as a guest, and was informed she could
participate
fully in discussion, but could not vote until her membership was
confirmed
by the board. (no votes were taken)
Several members mentioned that Cynthia Sarkis expressed interest in PC
membership, but she was not present to confirm.
Communication Ground Rules were discussed. The group strongly
prefers
e-mail communication between meetings, and for minutes, agendas, and
progress reports on action items. E-mail allows for most efficient
communication and everyone receives same message. If e-mail is
used to
discuss PC activities all members of the PC are to be included in
distribution along with mfcfremont@aol.com. When a meeting can't
be held,
and e-mail is not available, we agreed to pursue conference calls.
Our
communication speed will not be slowed down for members who cannot
communicate in this method. While those present don't endorse the
use of
mfcfremont for printing and mailing our e-mail communication to members
who
choose not to use it, we will not interfere with the practice. We
sincerely
hope that these members are able to actively participate in our meetings
and
activities.
Future meeting dates were set through 2002:
Monday, Sept. 9th, Sept. 16, Sept. 23, and then the first Wednesday of
the
month thereafter, beginning October 2, November 6, and December 4.
Approach: Rather than the grand vision type of presentation and
proposal
made last April, we have decided to pursue much smaller steps.
Even the
revised proposal made last May was too big as it included picnic benches
in
addition to observation benches and a garbage can, so that will be
broken
further down.
Updated info for the committee: The budget needs to be "in the
mail by
November 12". HOA management would like to see our proposals by
the end of
September. An agenda item will be added monthly to discuss how to
accomplish the request.
Action Items:
Ivy:
Post meeting dates on web site.
Post catalog links on web site.
Contact Cynthia Sarkis and confirm request for PC membership; if
confirmed,
provide contact info for Cynthia.
Alicia:
Explore possibility of daughter Hanna to babysit the kids while the moms
work on the PC; bring her on Monday, if OK with her.
Carolyn:
Hey - how did you escape with no action items! Won't happen again!
Anita:
Complete minutes: done.
Host next Monday's meeting. (future locations TBD)
Publish websites of catalogs provided by Karen: done, here they are:
www.kaypark.com <http://www.kaypark.com/>
www.rossrec.com <http://www.rossrec.com/>
www.webcoat.com <http://www.webcoat.com/>
www.dumor.com <http://www.dumor.com/>
Update contact list (won't get done until all members show up)
Edit May 14 proposal to only add observation benches, and maybe a
garbage
can; will try to have ready for Monday night.
Request Ivy's confirmation as voting member of committee. (done)
Request BOD to appoint Anita as chair for next 4 quarters (done)
Anita Neuman
Please send an email
to the
Riverwalk Park Committee for any questions and concerns.
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Riverwalk Newsletter is owned and maintained by Ivy Maxwell and
is completely separate from the Board of Directors in that contents of
this site may not be dictated by the Board but will work with the Board
for specific Announcements and Events affecting Riverwalk. This
site has been created as a "communication tool" for Riverwalk Residents
only. Please do not publicize the site to anyone other than
Riverwalk Residents. If you are interested in helping maintain
this site, please send me an
email. |
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