Riverwalk Park Committee

Hello Park Committee Members and Guests,

The minutes from last Monday’s meeting are contained in this e-mail.

The following members attended:

Anita Neuman, Alicia Keirns, Carolyn Vargas, David Keirns, Sanjay Jain

Not present:

Curt Valdovinos, (guest: Ivy Maxwell)

What was accomplished (per agenda):

Each person not present the previous week, identified his reasons for volunteering for the park committee as follows:

David: Moved in 11/2000. Noticed that “community” was being formed. Wants to be involved to ensure focus is on family and children. Wants families able to use common spaces more readily. Wants to take part in action to get it done.

Sanjay: Wants to volunteer in the Riverwalk community, and chose the Park Committee as his avenue to do so.

Discussion:

The Park Committee Charter was provided to attendees who didn’t receive it last week. No discussion.

Confirmed that David and Sanjay agreed with previous week’s discussion about Communication Ground Rules (see minutes from 9-4-02)

Added to Agenda just prior to meeting:

Resignation of Caroline Morris was forwarded to association, per charter requirements.

Discussed e-mail from Karen requesting PC to present plan for benches in 3 days, or return catalogs to BOD so they could do the work. Discussed Anita’s response and developed a plan if the BOD did not retract their request:

1. PC member to attend and make same request in person.

2. PC to acquiesce and let BOD do this, noting that once a contractor was selected, the rest of our work could be planned directly by interfacing with selected contractor.

3. Decided not to sweat it and instead focus on developing financial plan by end of September.

NOTE: As of 9-11-02, there are no plans for PC member to attend 9-12-02 BOD, based on e-mail responses from Karen (mfc) and Anne (BOD) and indication that our proposal to submit bench plans in 2 weeks was acceptable.

Future Park Committee meeting dates were confirmed through 2002:

Monday, Sept. 16, Sept. 23, and then the first Wednesday of the month thereafter, beginning October 2, November 6, and December 4.

Park Committee requests lists of dates from BOD for BOD meetings, and also lead time estimates if they’d like to receive proposals prior to meetings. (Karen, can you help with this one, please?)

Focused Majority of Meeting Time on Creating a strategy for park and open space improvements, and developing a financial estimate for budget purposes for delivery to BOD by end of September.

Important Note: The plan will show a series of projects and high level estimates for budgeting purposes. The plan is not a proposal. Proposals will be developed to support budgeted projects consistent with appropriate time intervals for implementation.

The overall vision will be presented again, divided into three sections:

1. What can be accomplished remainder of 2002

2. What the current PC plans to accomplish in 2003

3. What the PC recommends for 2004. (such as Sport Court and larger scale improvements)

New Action Items (designed to accelerate financial planning)

Each member is to research the purchase costs, and additional logistics (if possible, implementation costs) for the following discrete projects, as noted:

ALL: if you come across a helpful URL during your research, please send the link to the rest of us.

Anita: Develop Bench and Trash proposal for park only.

Develop proposal for second picnic table and benches.

Request replacement of tan bark in park with appropriate surface covering (as was provided when built)

Ivy: Identify costs and other considerations associated with implementation of storage (at park) for portable chairs in support of social committee sponsored activities.

David: Research logistics (feasibility) and costs of water fountain installation at park and at willow tree area. What are the parcel improvements and existing constraints?

Sanjay: Identify necessary signage; and costs to implement appropriate signage as needed.

Investigate play structure enhancements and costs (this is not looking at removal of existing structure – just something more challenging for kids over 2 years old)

Identify spring-toys and costs for purchase and implementation

Carolyn: Identify and obtain quotes on circular bench around the willow tree. (We didn’t talk about this, but if we get a bench, we’ll need a trash can)

Obtain cost estimate for 2 bucket swings and 2 strap swings. Can be on one fixture or two. Should include proper surface treatment, as required by code, and necessary square footage consumed by swings.

Alicia: (David volunteered you) Identify par course pieces to place in the open spaces. Can you create a modular plan for implementation during the four quarters of 2003? Identify costs.

No longer an action, based on BOD response to Anita’s 9-9-02 e-mail:

Sanjay and David were interested in trying to develop and administer a survey again. They intended to develop the questionnaire, obtain BOD approval, distribute, and analyze by Feb. 2003. BOD has advised that they will undertake this action; no indication of time frame was provided.

OK, I think that completes new business.

Report on Action Items from 9-4-02:

Ivy:

Post meeting dates on web site (done).

Post catalog links on web site (unsure, but posted in 9-4-02 minutes).

Contact Cynthia (vm left at home number; e-mail @msn bounced – not done)

Alicia and David:

Brought older son Patrick to look after the young one. Thanks a bunch!!.

Carolyn:

N/A

Anita:

Complete minutes: done.