Get your own Free Home PageArticle I - Name and Address
This corporation shall be known as Hesse-Kassel Jäger Korp, Inc. The address of this corporation shall be 203 Winter Way, Lugoff SC 29078
Article II - Status
This corporation shall be a Educational non-profit for the public benefit corporation with no discrimination against any person on the basis of race, sex, religion or ethnic origins. The Corporation shall be formed of dues paying members.
Article III - Purpose
The primary purpose of this organization shall be to educate the public about lifestyles during the period of the American Revolution, with emphasis placed on the Hesse-Kassel soldiers and distaff, through living history, military tactical demonstrations and lectures.
Article IV - Membership
The primary requirement for membership is to regularly participate, to acquire the approved clothing and equipment, and to abide by the Constitution, Bylaws, and Regulations.
Article V - Officers
The elected officers of the Hesse-Kassel Jäger Korp Inc. shall form two chains, one administrative and one tactically oriented. V-1.0.-The administrative chain shall consist of the President, Vice President, Secretary, and Treasurer.
V-1.1.-The positions of Quartermaster, Commissariat and Events Coordinator shall be appointed by the President.
V-2.0.-The tactical chain shall consist of the Kommander, Feldwebel, Korporal, and Gefrieter.
Article VI - Government
The care and the direction of the corporation shall be vested in the elected officers, who shall serve as the Board of Directors.
Article VII - Meetings
The corporation shall hold at least one general meeting a year to elect officers during the month of May. The exact time will be determined by the President. Other meetings being called at the request of the elected officers or any members.
VII-1.0.- Any Member wishing to call a meeting will request that one be called by informing the President of their request.
VII-2.0.- The President must call the meeting requested using the following rules.
VII-2.1-If an event or other function is scheduled then the meeting will be called on that date.
VII-3.0.- Any meeting called using the method set down in this article must be subject specific. The member calling the meeting will provide the complete membership a copy of the subject(s) that they wish to discuss.
Article VIII - Fiscal Year The fiscal year of the corporation shall be the calendar year.
Article IX - Amendments
IX-1.0.-This Constitution may be amended by a vote of three quarters majority. IX-1.1.-The proposed amendment must be submitted to the entire membership in writing. IX-1.2.- The amendment may be proposed prior to any event or meeting at which there is a quorum or prior to the annual meeting. IX-1.3.- A period of 30 days after the written proposal has been given to the membership is required before the amendment can be brought before the membership for vote. IX-1.4.- Upon receipt of the amendment the Secretary will send out the text of the proposal to the membership within15 days of its receipt A ballot will be attached to the proposal and each member shall return said ballot within ten days of receipt to the Secretary. The results will be will be announced in a Special Edition of the newsletter, that will be printed and distributed within fifteen days of the results being tabulated.. IX-1.5.- If passed, an amended copy of the Constitution, Bylaws and Regulations will be provided to all members of the Korp , by the Secretary, within 15 days.
Article X Other
X-1.0.- Women and Minorities are welcome to join with the understanding that he or she must portray a role correct to the 18th Century army and the Hessian forces in particular. Women may portray soldiers if they can pass for a Hessian male while in uniform from a distance of 50 feet.
X-2.0.- Sponsoring adults are responsible for any minors (below 18 years of age.) And guests brought to any Korp function. X-2.1.-This responsibility includes but is not limited to the minor's/guest safety and proper conduct. Their correct 18th Century Dress and comportment.
X-3.0.- If the Korp dissolves , all equipment and property will be sold or donated to other charitable not for profit educational organizations and any cash or negotiable assets will be donated to the National Rifle Association youth education programs.
X-4.0.- The Registered Agent and Registered Office is Alexis Dekeyer 203 Winter Way , Lugoff South Carolina 29078. Ph/803-438-5232.
The membership of the Hesse-Kassel Jäger Korp, Inc. shall be made up of persons who participate; purchase/acquire the approved personal uniform; abide by the Constitution, Bylaws, Regulations, and pay annual dues. Members shall be furnished with periodic reports on the operations of the Board of Directors through the newsletter or at general meetings.
Section 1 Membership Requirements
S-1.1.- Prospective Members must be at least 18 years of age.
S-1.2.- They must have an interest in the American Revolution in General and the Hessian military and cultural life in general.
S-1.3.- Not be a user of Illegal Controlled Substances or Illegal Mind altering substances.
S-1.4..- Nor restricted from the ownership or Firearms according to State and Federal Guidelines.
S-1.5..- Be willing to portray 18th Century Military Life assisting in the various details and duties thereof.
S-1.6.- Be a US Citizen or hold Legal Alien Status. Documentation may be required.
Section 2. Confirmation of Prospective Members and Procedures
S-2.1.-Liability Waivers A prospective member must complete a Liability Waiver before attending any event. This Waiver will be turned into the Senior Member of the Board and Delivered to the Secretary. If no member of the Board is present then the Commander may receive the waiver
S-2.2. -A prospective member must attend three events before they can ask for a vote on their membership.
S-2.2.1- The prospective member will request the Board that a vote on their membership be taken. Upon receiving this request any member of the Board may call the vote. This may be done at any Korp activity. The President once informed of the request for a vote will either inform all the members , or send them a letter informing them of the vote. The notice must be given at least 15 days before the next event or the vote will be postponed until the next event that is 15 or more days from the date of the request. Any member that knows that they will not be present may send a ballot that is signed and dated by them with another member or may send it to any Board member that will be present.
S-2.2.2- The prospective member may address the members that are going to vote on the subject of their membership.
S-2.2.3- The members may request a period of time to discuss the applicant before the vote is called. The Senior Board Member present will preside over the vote.
S-2.2.4- The prospective member must achieve a seventy-five percent majority in affirmation of their application to become a member. The votes of the members present and the ballots forwarded will be counted by the Secretary or the Senior Board Member present and reported to the Secretary or the Senior Board Member present if the Secretary is not present. After the notice is given the result(s) will be announced and published in the next Newsletter. If no Board Member is present then the member that has Seniority will do their duties.
S-2.2.5- If the prospective member does not secure the required votes they may request three more events to make themselves better known. After that period there will be a second vote taken at a time designated by the president. Again the vote will be taken as described in S-2.2.4. If the prospective member fails to get the required majority on this vote they may reapply for membership six months from the date of the second vote. At that time they may attend one more event before the vote is taken. This will the third and final vote as described in S-2.2.4. If they fail to get the needed majority then they will be dropped from consideration.
Section 3- Acceptance into the Korp automatically entitles the applicant full voting rights for the calendar year in which dues are paid. Dues shall be established by a vote at the Annual Meeting and are due on or before January 31. Current level is established at $25.00. The dues may be changed at the annual meeting by a 75% or better vote.
Section 4- Dues and Procedures Members who fail to pay dues by January 31st of each year will be notified of this shortcoming by the Treasurer either through direct communication with the member or through the newsletter. If by 15 February dues are still not paid said member shall be terminated from membership in the Korp. A grace period of an additional 30 days may be granted by the President if the member requests the additional time.
S-4.1- Any member who cannot fulfill this obligation due to circumstances beyond their control will have their situation considered by the Board. The Board may grant an exemption of a length they consider reasonable
S-4.2- Any member that is dropped from the rolls for not paying their dues may appeal the action with the full membership at the next scheduled meeting. No special meeting will be allowed for this purpose.
Section 5- Reinstatement of the terminated member shall be accomplished at any time by repeating the membership process.
Section 6- Voting members shall be at least 18 years of age. Families are entitled to one vote, unless the members over 18 years of age are registered separately having been voted into the Korps and paying dues separately
Section 7- The annual meeting of the membership for the election of the officers and transaction of other business shall be held in the month of May, with the exact time and date to be determined by the President, The time and date shall not exceed the 31st day of May.
S-7.1- The President will inform the Membership of the State of the Korp at the Annual Meeting.
S-7.2- The Treasurer will present the Annual Financial report to the membership.
S-7.3- The Membership will vote on the purchase of powder for that year. If more then the authorized amount is needed then the membership will have to approve the expenditure.
Section 8- Any full member, in good standing, may request a general meeting by submitting, in writing, said request to the President with at least two weeks notice.
Section 9- Any member may be dropped from membership if they fail to abide by the Constitution, Bylaws, Regulations, special requirements established by the site/event coordinators or behave in an unsafe manner endangering others.
S-9.1-The offense/s must be presented to the Board of Directors by any member. S-9.2-The named member/s and the accuser(s) will be given the opportunity to present their side of the issue prior to any action being taken. S-9.3-The Board must decide, between the two following options.
A. By unanimous vote the Board may find the charges unfounded. And may upon such a vote also vote to recommend that the accuser be reprimanded if their claim is found baseless and malicious or based on the use of perjury or other false facts.
B. If there is not a unanimous vote to drop the charges then the charges will be turned over to the full membership. At this time the accuser(s) and the named member will be able to present their case. Once this is done members not including the accuser or the person named will hold a closed door meeting. The membership will discuss the situation. Any action that it decides to take must have a seventy-five percent majority. If a seventy-five percent majority is not achieved then the charges will be dropped.
S-9.4- No member will be called to answer for the same offense more then once.
Section 1- The Board of Directors shall have the authority to carry out the affairs of this corporation.
S-1.1 -The Hesse-Kassel Jäger Korp agrees to indemnify any member for any liability incurred acting on the behest of the Hesse-Kassel Jäger Korp.
Section 2 -The elected administrative officers shall be the President, Vice President, Secretary and Treasurer. The elected field officers shall be the Kommander, Feldwebel, Korporal and Gefreiter. The President shall appoint the Events Coordinator, Quartermaster and Commissariat.
Section 3- The four elected administrative officers shall serve as the Board and shall be nominated from the floor at the annual meeting of the membership.
Section 4- Voting shall be by secret ballot unless those present agree to suspend this rule. Voting shall be binding with a majority of 75% or better from those present.
Section 5- Proxy votes may be approved by the Board when a member is unavoidably absent from the meeting. Members who are deployed and those with work schedule conflicts may write to the President. The President will decide whether to grant approval for a proxy vote on a case by case basis.
Section 6- When there is but one candidate for an office, the election may proceed by acclamation.
Section 7- The newly elected officer/s will assume office on 1 June following that years May General Meeting. The retiring officers shall have completed the business for the year and shall surrender to their successors essential books and papers pertaining to their respective offices.
Section 8- The Board may be called to meet at anytime by the President. A minimum notice of two weeks will be given before convening said meeting.
Section 9- A quorum shall consist of a majority of the members and a majority vote of those present shall decide all questions.
Section 10- Board meetings are open to all full members and full members shall be allowed to present issues for discussion during said meetings.
Section 11- The Board may require bonding of any person who handles the funds of the Corporation.
ARTICLE III
DESCRIPTION AND DUTIES OF ADMINISTRATIVE POSITIONSOF ELECTED OFFICIALS
PRESIDENT :The President shall be the head of the Korp and the Board of Directors. P-1.1-The President shall preside and call meetings. P-1.2-Make special appointments to offices and committees; P-1.3-Shall speak for the Board. P-1.4- shall report to and present business matters of importance to the general membership. P-1.5- shall direct the planning of the total program of the Korp. P-1.6- shall have authority to maintain historical accuracy within the camp within the rules and regulations set forth.
P-1.7- The President shall have the Authority once a Calendar year to spend $50.00 for an Emergency.
The President will submit justification for the expenditure to the membership in written form within 30 days. Also all documentation and receipts will be turned over to the Treasurer within 30 days of the expenditure.
Vice President : Shall provide advice to the President and the Board; shall preside in the absence of the President.
SECRETARY : Shall record the minutes of the directors and membership meetings. SEC-1-The-President shall appoint a pro-tem should an absence be required; SEC-2-Shall be the second signature of three signatories on disbursing of unit funds. SEC-3-Shall publish a newsletter at least quarterly. 3.1-Extra editions may be published when it is deemed necessary. 3.2-Wherein, information on upcoming events, results of meetings, items of debate and general interest subjects may be presented to the membership. Additionally, this medium shall allow for and encourage the intelligent discussion of related ideas and concerns. Membership is encouraged to submit pertinent articles and reasonable editorials that affect the Korp. SEC-4-Shall maintain a current member list of all members in good standing and prospective members. SEC-5-Shall maintain on file, on disk and hardcopy archival information pertaining to the Korp; shall make said information available to the membership upon request.
SEC-6-Shall keep documents and other items that are important to the History of the unit. Also shall keep a written record of the History of the unit.
TREASURER : Shall be responsible for the custody and control of the funds; TRE-1-Shall have authority to open bank accounts in the name of the Corporation . TRE-2-To sign checks, drafts and other papers requiring the payment of money; shall cause all debts and obligations of the Corporation to be paid upon verification by the person or persons authorizing the indebtedness and obtaining receipts and bills of purchases; TRE-3-Shall collect dues and receive donations; shall keep an accounting of all receipts and disbursements, which shall be open for auditing at any time; TRE-4-Shall give a report of accounts on a quarterly basis through the newsletter; The Secretary shall be responsible for getting this information in the newsletter . TRE-5-Shall furnish an annual statement of all receipts and disbursements of the Corporation at each annual meeting of the membership. TRE-6-Shall file the end of year report with the IRS and the South Carolina Attorney Generals Office to maintain 501C tax free status. TRE-7-Shall arrange for and maintain a safe deposit box for the storage of 501C paperwork and other important, irreplaceable documentation of the Korp.
DESCRIPTION OF DUTIES OF APPOINTED ADMINISTRATIVE POSITIONS*The following positions are appointed by the President of the Korp, as needed, to support the ongoing operation of the organization.
COMMISSARIAT : Shall coordinate the purchase, transport, oversee the preparation and storage of foodstuffs. COM-1-Every effort shall be made to ascertain the number of persons attending an event and arrange for the proper quantities thereof. COM-2-Payment will be rendered by members in attendance. COM-3-Persons expressing an intention to participate and then do not attend are responsible for payment of the portion of aforementioned rations.
QUARTERMASTER : Shall be responsible for the custody and control of the equipment and supplies. QUA-1-Shall have authority over the storage, maintenance, repair, accountability and transportation of equipment identified as belonging to the Korp. QUA-2-Shall be responsible for the loan of said assets; shall keep an inventory including cost of items at time of purchase; shall provide the Treasurer with a copy of said inventory for reference twice yearly once in June once in December.
EVENTS COORDINATOR : Shall act as the primary point of contact for the Korp with the various sites. EC-1-Shall provide the Secretary with pertinent information on upcoming events for dispersal in the Korp newsletter. EC-2-A list of all possible events will be compiled and offered to the membership in November of each calendar year. The feedback from this document will determine which events the Korp will commit to for the re-enactment season. The vote on events for the next year will be based on the number of the members that vote. This vote may be written or verbal In the event that too little information is returned, the Coordinator will use his/her best judgment in arranging the schedule.
EC-3-Any event that the Majority of the Korps does not want to attend will be dropped from the schedule.
DESCRIPTION OF DUTIES OF ELECTED TACTICAL POSITIONS
FELD KOMMANDER : Exercise tactical control of the Korp when engaged in a battlefield scenario. As well as when in a camp .life setting or living history presentation. FK-1-The Kommmander will be solely responsible for deciding whether a situation is unsafe and whether the Korp will continue participation The Kommander should solicit the opinions of other members present but is not bound by a consensus. The safety of the membership is the Kommanders primary consideration.
FELDWEBEL : Will assist the Kommander in exercising tactical control of the unit and in the maintenance of order in the camp. FW-1-In the event the unit is split into two segments the NCO will command one of the detachments.
FW-2-When in charge of a detachment the NCO will likewise be responsible for the safety of the members in his care. When acting in this role, the NCO's decision on whether to continue participation is as binding as the Kommanders.
KORPORAL : The Korporal will assist the Kommander and Feldwebel in the execution of their duties and when placed in a leadership position either by attrition or inattendance, shall share in the responsibilities and authority of the previously listed senior positions.
GEFRIETER : Is a senior private who's purpose is to assist the Korporal in the execution of his duties.
Art.5.1. In accordance with military protocol the lower rank will move up in the chain when a more senior rank is absent. When holding said position the member will be entitled to the rights, and privileges as well as the responsibilities that are attached to said position. Art 5.2 Members may hold a position in each of the tactical and administrative chains. However no one member may hold two positions in either of the elected tactical or elected administrative chains.
ARTICLE VI
AMENDING THE BYLAWS
The Bylaws will be Amended using the same procedure that is used for the Constitution in Article IX of the Constitution.
Temporary Measure 1: Passed by vote March 13, 1999.
Any Member that has not payed their dues under the previous Bylaws will be given until May 1, 1999 to pay their dues. If they do not pay their dues they will be dropped from the Korps as outlined under Section 4 of the Bylaws passed and adopted on March 13, 1999. This Measure will expire May 2, 1999.
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