to the
SCTX Community Association Board
· CHARTER APPROVED BY CA BOARD
· WEBSITE ESTABLISHED
FEBRUARY
· MET WITH PULTE VP OF GOLF
· REQUEST FOR INFORMATION (RFI) SENT TO PROSPECTIVE BIDDERS
· QUESTIONS SENT TO CA STAFF
· RESIDENT SURVEY AVAILABLE IN PRO SHOPS
MARCH
· CA RESPONDS TO QUESTIONS
· RESIDENT SURVEYS COLLECTED
· REQUEST FOR PROPOSAL (RFP) SENT TO CA BOARD FOR APPROVAL
· RFP APPROVED BY CA BOARD
APRIL
· RFP SENT TO PROSPECTIVE BIDDERS
· SURVEY RESULTS POSTED ON WEBSITE
· GOLF TALK MEETING WITH RESIDENTS
MAY
· BIDDER SITE VISIT AND CONFERENCE HELD
· PROPOSALS RECEIVED FROM FIVE (5) COMPANIES
· EVALUATION OF PROPOSALS INITIATED
JUNE
· SCORING SYSTEM DEVELOPED TO EVALUATE PROPOSALS
· PROPOSALS REVIEWED AND EVALUATED
· SCORING SYSTEM APPLIED TO PROPOSALS SUBMITTED
· REFERENCES CONTACTED FOR FOUR COMPANIES MEETING RFP CRITERIA (SIX REFERENCES/COMPANY)
JULY
· IDENTIFIED TOP TWO MANAGEMENT COMPANIES
· HELD FOLLOW-UP MEETINGS WITH THE TWO COMPANIES SELECTED
· VISITED COURSES CURRENTLY MANAGED BY TOP TWO COMPANIES
· REVIEWED RELATIVE STRENGTHS AND WEAKNESSES OF TWO COMPANIES
· UNANIMOUSLY AGREED ON FIRST AND SECOND CHOICES
· PREPARED RECOMMENDATION TO CA BOARD (1ST AND 2ND CHOICES)