The Bid Selection Task Force will communicate its progress and activities and make itself available for input from residents through in the following ways.
Web Site
A web site will be established to contain the following items: the task force charter, a list of the task force members and their email addresses, copies of all minutes, and a list of planned meetings with locations and date/times.
Members of the task force will make their emails available to Sun City residents. They will capture and share comments from residents for review at Task Force meetings (sharing them with members prior to meetings if necessary)
Open Meetings
The task force will plan to have periodic meetings where any Sun City resident may attend, observe decision making and decisions, and provide comments and ask questions during a Q&A period.
Visits to WGA and MGA Meetings
A member of the Task Force will visit WGA & MGA meetings to update these bodies on Task Force progress.
Reports
The Task Force will write a monthly progress report describing its progress to the Sun City Community Association. Upon completion of its contractor selection, the Task Force will write a Final Task Force Report and submit it to the Board of Directors of the Community Association.