CHARTER FOR THE GOLF MANAGEMENT SELECTION TASK FORCE
Approved January 26, 2006
WHEREAS, The Board is responsible for protecting the assets of the Community Association (CA) and is charged with representing both the short and long term interests of the members of the Community Association; and
WHEREAS, the Board is concerned with the long-term financial performance of the CA’s golf operations with the goal that these operations be self-sufficient financially.
NOW THEREFORE BE IT RESOLVED that the Board desires to charter a Golf Management Selection Task Force (Task Force) to develop bid specifications (subject to Board approval), and to solicit and evaluate Golf Course Management Companies (Management Company). The approved Management Company is to assume the responsibility for the operation and maintenance of Legacy Hills and White Wing golf courses. The contacted Management Companies will be asked to develop a proposal for a comprehensive turnkey solution to all aspects of the golf operations in SCT, including, but are not limited to, the following:
Develop an annual program including mowing, trimming, top dressing, aerating, verticutting, and correctly applying all necessary fertilizers and pesticides.
Develop and implement short and long-range agronomic programs focused on achieving optimal playing conditions and turf health.
Provide a qualified golf and maintenance staff including a golf professional and course superintendent.
Purchase all required materials and supplies.
Specify the nature of equipment needs for maintenance and pro shops, including terms concerning the CA’s owned and leased golf related equipment.
Maintain the irrigation system within all regulatory restrictions.
Daily operation of the golf courses and pro shops.
AND BE IT FURTHER RESOLVED that the Task Force will develop a timeline which defines the steps necessary to complete the bid process and the expected time to complete each step, and submit it to the Board for approval. The Task Force will be required to submit the timeline to the Board for approval within fifteen (15) days of the Board’s approval of this charter. The time line shall include, as a minimum, the following milestones:
Recommended bidders
Specifications to be provided to the bidders
Final bids received
Recommendation
Contract negotiation
Contract draft
AND BE IT FURTHER RESOLVED that the Task Force will be responsible for negotiating the operating contract with the selected Management Company, subject to approval of legal counsel designated by the Board and the Board.
AND BE IT FURTHER RESOLVED that the Task Force will review Management Companies and from that list select a minimum of four (4) Management Companies from which to solicit bids. From these four Management Companies, the Task Force will identify two finalists and make a recommendation of the best and second best to the Board for its review and action.
AND BE IT FURTHER RESOLVED that the Task Force will consider the interest of Pulte Corp. (Developer), in maintaining certain areas of the courses in a high state of appearance. The Developer will be responsible for identifying such areas and negotiating the cost of maintenance for these areas with the Management Company selected by the Board, or with the Community Association. The areas must be specific and be identified to the Task Force by the Developer prior to bids being solicited. Examples of these areas are the Waterscape area on # 9 at Legacy Hills and those areas (level 3 areas) between the golf course boundaries and adjacent residential property lines.