Bid Selection Task Force
April 17, 2006
Stephens, Beverly Rhyan, Margaret Hanson
Also present: Rob McDaniel, Betty Ann Preston
Information to be presented at the Golf Talk meeting on April 20 was discussed and slide presentations reviewed. Minor revisions to the slides were suggested.
The request from Troon for information regarding insurance was discussed. It was agreed that Troon misunderstood that the RFP requirement referred to the insurance currently held by the management company. They will be informed of the intent of the RFP reference to insurance.
It was reported that the new food and beverage management company has requested that they be responsible for the vending machines on the golf courses. There was a brief discussion of how this would be arranged.
The format and content for the bidder conference was discussed. Betty Ann suggested that the slides prepared for the Golf Talk meeting contained much of the information to be presented at the conference. A copy of the slides will be sent to her and she will modify them as needed.
Dennis provided a copy of expenses for fiscal years 2003, 2004 and 2005. Some of the bidders have requested this information. There was some discussion of the extent of financial information that should be provided. This will be discussed further at the next Task Force meeting.
A “dry run” of the bidder conference will be presented at the next Task Force meeting.
Due to schedule conflicts, the next meeting of the Task Force will be on Tuesday, April 25 at 6:30 PM.