ARTICLE  1  -   Name

This organization shall be known as the Wolfville and Area Newcomers Club.
 

ARTICLE  11  -   Purpose

The Wolfville and Area Newcomers Club is organized to provide an opportunity for members to
become acquainted with others in the community.   As well, it serves as a useful tool to promote
the area and to encourage its members to participate in community events.
 

ARTICLE   111   -   Membership and Dues

Section  1 :   To be eligible for regular membership, a person must:
a) submit dues for the current year;
b) have resided in Wolfville, Kentville and surrounding area for less than three years prior to
their registration for membership;
c) have been a regular member for no more than three years.

Section 2 :    To be eligible for associate membership, a person must:
a) submit dues for the current year;
b) not be eligible for regular membership;
c) feel that they can benefit from the club's activities or, be someone who can be of benefit to
the club.

An associate member may not vote, hold office or chair a committee; but they may take part in
all other club activities.

Section  3 :    Dues, payable at the first meeting of the fiscal year or upon becoming a member,
shall be set
                      annually by the Executive Board and agreed upon by the membership at an
annual general
                      meeting.  The fiscal year ends May 31.

Section  4 :    A newcomer may attend two functions of the club before joining.

Section  5 :    Prepayment will be necessary from individual members in situations where
reservations are
                       made on their behalf.

Section  6 :    A  member may be expelled from membership upon a unanimous vote of the Executive
                      Board.

Section  7 :    The membership list  MUST NOT  be used for any purpose other than membership.
 

ARTICLE   1V   -   Meetings

Section  1 :    General meetings of the club will be held once a month on a date set by the
Executive Board.
                      There shall be a recess during June, July and August.

Section  2 :    Special meetings may be called by the President or by five regular club members.

Section  3 :    Meetings of the Executive Board shall be on the call of the President.  The
final executive
                      meeting of the year shall be attended by both the outgoing and incoming
Executive Boards, at
                      which time all records shall be turned over to the new board.

Section   4 :    For the executive board committee meetings, a majority  of the members shall
constitute a
                      quorum.

Section   5 :    For regular monthly meetings and annual general meetings, 20% of the voting
body,  including at least four executive board members, shall constitute a
quorum.

ARTICLE   V   -   Executive Officers

The executive officers of the club shall be:   President,  1st Vice-President,  2nd
Vice-President,  Treasurer, Secretary,  and Membership chairperson.  The Past-President and the
area Welcome Wagon Representative may be invited by the President to attend executive meetings. 
If so, the Past-President and Welcome Wagon representative act only in an advisory capacity and
are non-voting members of the board.

The club shall be        governed by an Executive Board, which shall be the elected officers, two
appointed directors-at-large and the appointed chairpersons of the standing committees.

ARTICLE   V1   -    Duties of Elected Officers

PRESIDENT :   The President shall preside at all meetings of the club and the Executive Board. 
He/She
                             shall appoint chairpersons for the standing committees.

1ST VICE-PRESIDENT :    The 1ST Vice-President shall be responsible for planning the program,
and
                             shall  assist the President and assume the President's duties when
necessary.

2ND VICE-PRESIDENT :    The 2ND Vice-President shall be responsible for the chairpersons of the
              activity sections, and shall assume the duties of the President or 1st
Vice-President, in
               their absence.

SECRETARY :  The Secretary shall keep a written record of all regular and called meetings, and
shall
                             answer all club correspondence.

TREASURER :   The treasurer shall be the custodian of all monies of the club.  All funds shall
be deposited in a qualified financial institution, with the Treasurer and either of the
President or 1st Vice-President as co-signer.  He/She shall collect all dues, pay all the bills
authorized by the club or executive board, and make a written report of all receipts and
expenditures of the club at each meeting.  He/She will, with the aid of the executive, establish
a budget.

MEMBERSHIP CHAIRPERSON :  The Membership Chairperson shall follow up by phone on all names of
prospective members that he/she is given, and invite them to join the club.  He/She  shall keep
a file of all regular, associate, inactive and prospective members.  He/She shall also be
responsible for the membership roster.

ARTICLE  V11   -  Elections

Section  1 :    A nominating committee of three members (can include the Past-President and one
member
                      of the current executive) shall be appointed by the President at the
February meeting.  They
                      shall nominate a slate consisting of one candidate for each office at the
April meeting.
                      Additional candidates may be nominated from the floor, with the expressed
approval of the
                       nominee.  In addition, the Executive Board shall appoint two
directors-at-large

Section   2 :    In order to vote, one must be a paid-up regular member.

Section   3 :    A majority of those members present and voting shall be sufficient to elect
officers of the
                       executive board at the April meeting.  Voting shall be by secret ballot,
if there is more than
                       one nominee for any office.

Section   4 :    Officers shall be elected for a one-year term  and shall hold office for the
ensuing fiscal year.
                        It is recommended that no officer serve two terms in succession in the
same office.

Section  5 :    Vacancies, for the remainder of the term, shall be filled  by the executive.
 
 

ARTICLE   V111   -   Standing Committees
 
 

Hospitality Chairperson :   shall  welcome new members and guests at the monthly meetings, and
                        shall  arrange all special social functions (example: pot luck dinners)
decided on by the
                        executive.  He/She shall also be responsible for organizing a Telephone
Committee.

Publicity Chairperson :   shall arrange all press releases, TV and radio publicity and be
responsible for
                        updating members on club activities.
 

Social Chairperson :   shall arrange refreshments for the monthly meetings.  He/She shall be
                        responsible for maintaining the club scrapbook.
 

ARTICLE   1X   -   Activities

Section   1 :    Members, who are interested, may form an activity group upon application to the
2nd Vice-
                        President and by approval of the Executive Board.

Section   2 :    Each activity group shall be in keeping with the objectives of the club and
shall establish
                       guidelines that do not conflict with the By-laws of the club.

Section   3 :    Each group shall have a convenor, and shall be self-supporting.

Section   4 :    No activity group may exclude any person who wishes to join.

ARTICLE   X   -   Dissolution

Upon dissolution, assets which remain after discharging all of the liabilities, shall be turned
over to a charity to be determined by the executive.

ARTICLE   XI   -   Notices

Any notice to, or communication with, members may be given by electronic means.

ARTICLE   XII   -   Amendments

The Constitution and By-laws may be amended at any annual general meeting by two-thirds (2/3) 
vote of the members present.  Notice of amendment must be given in writing, at least two weeks
prior to the meeting at which the voting will be done.