Word 2000

Word 2000 is a word processor with which you can create and edit text in notes, memos, letters, school papers, business documents, books, Internet Web pages, survey forms, and even graphic-based multicolumn publications such as newsletters.



(1) How to use the Mouse to click :


The Start button <Start> from which you display the Windows 2000 Start Menu (you can start any Windows program).

The Taskbar is the Windows bar at the bottom of your screen that displays all programs currently running.



(2) How to start or launch Word 2000 :

Point and click (Select) <Start>, <Programs>,
<Microsoft Office>, <Microsoft Word>




Point and click (Select) <Start>, <Programs>,
<Microsoft Office Tools>
to create a Microsoft Office Shortcut Bar.


Point and click (Select)

<Microsoft Word> icon to start quickly.




(3) Menu Commands and Toolbars :

  1. Menu with corresponding toolbars icons
    Point and click
    <View><Toolbars> :
    Standard, click Formatting

  2. Standard & Formatting Toolbars


(4) Short-cut Menu:

  1. Mouse right-click (Select Short-cut Menu)



(5) Basic Editing Skills :

The proper typing skills -
2-hand fingers layout on the Keyboard

The proper correcting skills -
or <Delete>



The proper inserting and typeover skills -

<Insert> (default)
The existing text moves to the right.
<Insert> (
The existing text is deleted and replaced by the next text you type, including spaces.

Majority prefers Insert mode.



(6) Internet Explorer Interface :

Menu, Point and click <View><Toolbars> : click Web




(7) Send as email file attachment or fax at Microsoft Outlook :

Menu, Point and click <View><Toolbars> : click Reviewing



Attach document to e-mail at Outlook Express


Attach and Send



(8) Working with documents :
Open Document, Templates and Wizards -

  1. Open Document is to transfer a document file (.doc filename extension) from disk into memory.

    Menu, Point and click <File>: click Open

  2. Menu, Point and click <File>: click New
  3. Wizard is a step-by-step set of dialog box that guide you through the creation of a document.

  5. Template is a preset document layout, so that you can modify to create a particular kind of document.


(9) Saving a Document :

The work you have completed is stored in your computer's temporary memory. To save your work for further use, you must give the document a name and store it on your computer's hard disk drive.

<File> <Save As>

When you save a file, you cannot include any of the following characters in the file name :
* \ / < > ? : ; "

(10) Closing a Document and Quitting Word

After a flie is stored on your hard disk, you can clear it from the screen by closing the document window or quitting Word. If the document has not been saved, Word prompts you to save the file before closing the window.
<File> <Close>

Click <File> <Exit>

(11) Formating Character, Paragraph, document - add style and flair to your writing, helping your writing look better.. remember to type your text before formatting.



Word Project 1


(12) Basic Mouse Skills for Text Selection : MAGIC


Point and click (Select)
Double-click (Word)

Triple-click (Whole paragraph)
Ctrl+click (Sentence)
Shift+click (Select till the end of the selection)
Alt+click (Vertical block)
Ctrl+A (Entire document)
Drag-and-drop (Highlight)


(13) Undo and Redo :

Whenever you perform an action that is not what you intended, you can reverse the action with the Undo command or if you want to Redo command.
Standard Toolbar :

However, if you save a workbook, you can no longer Undo or Redo changes. If you think you might want to Undo or Redo a particular action, don't save changes to the workbook until you are satisfied with the results.



(14) Copying, Cutting, Pasting:

When you change your mind about the placement of the contents onto your document you can change the way you've placed text in your onto your document.

Copy is to make a copy of selected document text and send a copy of that selected text to the Windows clipboard (which is an area of memory reserved for text, graphics, and other kind of data).

Paste is to send the Windows clipboard contents to a location inside your document.

Cut is to delete or erase the selected text and send that text to the Windows clipboard for later pasting elsewhere. Cutting and Pasting means moving the text.


Menu, Point and Click <View><Toolbars> :
Click Clipboard


Copy & Paste : duplicate the Clipboard content

Cut & Paste : move the Clipboard content



Word Project 2




(15) On-line Typing Test – What is your typing speed in w.p.m? www.typingmaster.com


(16) Set Margins, Header & Footer - Header contains text that appears at the top of your document page; Footer contains text that appears at the bottom of your document page...such as insert date, time, page etc.


Click <View> Click <Header And Footer>




(17) Print Preview for previewing any Windows 2000 document using the WYSIWYG (pronounced wizzy-wig) as an acronym for What You See Is What You Get, the concept that your screen shows your output as it will look on paper : Set Margins, Print Area and Print Order, Headers and Footers, etc.




Word Project 3




(18) Managing Documents as you type with Proofing Tools : Speller Checker (acts as a dictionary, suggested spellings for mistyped words, grammar, hyphenation), Thesaurus (synonyms), Word Count, Find & Replace.


Word displays a red wavy line if a word is misspelled or unknown and displays a green wavy line to indicate incorrect or questionable grammar usage.

Click <Tools> Click <Spelling and Grammar>


Click <Tools> Click <Word Count>




(19) Printer subsystem is the Windows printer interface for direct printed output for all your Windows programs.



(Special Topic 1) Bullets and Numbering, Outline-style Bullets and Numbering.

(Special Topic 2) Insert Pictures : <Insert>, <Picture>, <From File>, then use Picture tools to Wrap-Text e.g. Newsletter-format (set document with 2-column or 3-column).






Review of My Word2000 Project Exercises 1, 2 & 3



Word Final Project (optional)




Edwin Koh : Congratulations in Your New Knowledge and Skills.








Edwin Koh InfoTech Learning