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Clubs need trained leaders. Club success depends upon having Club officers who fulfill their responsibilities as leaders. When Club officers are well trained and performing their duties, members reap the benefits of a healthy Club environment. President, Jeff Blochowiak jeff.b@dotplanet.net VP Education, Eleisa Barbour ebarbour@bennett-thrasher.com VP Membership, Scott McEuen wbsh83@aol.com VP Public Relations, Ian Hughes ian_hughes@equityoffice.com Sec / Treasurer, open Sgt. at Arms, Carlos Nieves carlos.nieves@philips.com Past President, Sandy Evans ssnichols@mindspring.com
Detailed descriptions of Club officer roles and responsibilities can be found in the Club Officer Manuals (Catalog Nos. 1310A-1310G).
President. Serves as Club’s chief executive officer, responsible for general supervision and operation of the Club. Presides at Club meetings. Directs Club in way which meets educational growth and leadership needs of members. In cooperation with executive team, establishes long-term and short-term plans for Club growth. Vice President Education. Responsible for planning successful Club meetings so that each member has the opportunity to achieve his or her educational goals. Directs planning, organization, and implementation of Communication and Leadership, Speechcraft, and other educational programs. Schedules speeches, signs Communication and Leadership manuals, updates Member Progress Charts, and reports educational program completions promptly to World Headquarters. Coordinates recognition of member achievement. As second-highest ranking Club officer, presides at Club and executive committee meetings in absence of the President. Ensures that each new member receives orientation to the Toastmasters educational program, including assignment of mentors and new member induction. Highlights of Vice President of Membership Duties Vice President Membership: Prepared by Linda Love 1. Is responsible for keeping a healthy Club membership of at least 20 active members by adding at least one new member a month. This is done by:
2. Assists new members in filling out New Member Application forms and determining the dues owed (with the help of the Treasurer). 3. Works to encourage membership satisfaction. 4. Helps prepare the Semiannual Membership Report. 5. Chairs the Membership Committee. 6. Formally invites prospective new members to join (after approval by the Membership committee) subject to majority approval by a vote of club members during a meeting. 7. Introduces prospective new members to the club for a vote on their membership. Conducts formal induction when Club approves membership. 8. Participates in Executive Committee meetings. 9. Attends District-sponsored Club officer training. Prepared by Linda Love LaPrad, ATMS, for District 14 Officer Training 8-28-99
Vice President Public Relations. Develops, implements, and administers a program that maintains a positive image of Toastmasters for all members, guests, and the general public. Responsible for internal and external public relations for the Club, including but not limited to: preparing and distributing news releases regarding Club activities; publicizing Club events; working with Club officers to develop literature about the Club; representing Club with the media. Works with Club Newsletter Editor and Sergeant At Arms to maintain an effective program of internal Club communication. SecretaryMaintain an Accurate Membership Roster Report New Officers to World Headquarters Maintain General Club Correspondence Keep Club Files Attend Club Executive Committee Meetings Attend District-Sponsored Club Officer Training Prepare Your Successor for Office
Treasurer Prepare a Budget Provide the Bank with a New Signature Card Prepare and Send Dues Statements Collect and Send Dues to World Headquarters Submit New Member Applications and Dues to World Headquarters Pay Bills as Due Keep Records of All Financial Transactions Present Verbal and Written Financial Reports Monthly Submit club Accounts for Audit Attend Club Executive Committee Meetings Attend District-Sponsored Club Officer Training Prepare Your Successor for Office Immediate Past President. Provides guidance and serves as resource to Club officers and members. Chairs the Nominating Committee. Assists in preparation of Club Success Plan and promotes Clubs efforts to become a Distinguished Club. |