Massachusetts JCL

Attendance:
2002-2003 MJCL Officers:
• Mark Ivey - 2002-2003 President
• Sarah Concannon - 2002-2003 1st Vice President
• Roger Singh - 2002-2003 Treasurer
• Alex Kopynec - 2002-2003 Secretary
• Alexandra Saridis - 2002-2003 2nd Vice President
• Ryan Manning - 2002-2003 Publications Editor
• Amanda Luong - 2002-2003 Technical Coordinator
• Devika Gireesh - 2002-2003 Historian
State Chairs:
• Janet Fillion - State Chair (BLA)
• Marjorie Keeley - State Chair (MGRHS)
• Tamara Bauer - State Chair

Guests:
• Dan Becker, Brookline
• Noah Hicks, Boston Latin Academy
• Jamie Frank, Tewksbury

10:15: The meeting was called to order.

10:17: The minutes of the last meeting were reviewed; corrections were made. Devika moved to accept the minutes as amended; Keeley seconded the motion; motion passed unanimously.
10:27: Roger gave the Treasurer's Report. He reviewed the MJCL's expenses and deposits since the last meeting. Alex S. moved to accept the report; Alex K. seconded; the motion passed unanimously.
10:31: Sarah gave the 1st Vice President's Report. She has sent out the publicity rules and is awaiting entries. Ms. Keeley moved to accept the report; Alex K. seconded; the motion passed unanimously.
10:33: Alex S. gave the 2nd Vice President's Report. She proposed "Sub Sideribus" as the dance's theme. She also said that she knew where to get Massachusetts state flags cheaply. Ms. Bauer moved to appropriate $100 for Alex to buy a state flag to take to National Convention; Ryan seconded; the motion passed unanimously. Alex K. moved to set up a Dance Committee composed of Alex S., Roger, Ryan, and Ms. Keeley; Devika seconded; the motion passed unanimously. Ms. Keeley presented a contract with last year's DJ for board approval. There was a general feeling that the music played last year was poor and that the DJ should be given a large playlist to guide him. With this caveat, Ryan moved that Ms. Keeley sign the contract; Keeley seconded; the motion passed unanimously.
10:47: Alex K. moved to accept the 2nd Vice President's Report; Ms.Fillion seconded; the motion passed unanimously.
10:48: Mark made a brief ParliamentarianÕs Report in Stephanie's absence. We are currently involved in sending out copies of the new Constitution.
10:50: Ryan gave the Publications Editor's Report. He wanted to keep doing news tidbits from member schools but is not getting them regularly. He did not have enough material for his next ForumFactorum, April 5, so the board helped brainstorm article ideas. Alex K. agreed to write an article about the experience of taking the National Latin Exam. Ryan also expressed skepticism about the feasibility of a Convention Ear, so the board brainstormed ideas for this as well. Among the ideas were: reactions to Friday's events, tests, and dance; a news bulletin of some sort; and candidate bios. Alex S. moved to accept the Publications Editor's Report; Sarah seconded; the motion passed unanimously.
11:00: Devika gave the Historian's Report. The scrapbook is underway: the mosaic frame is done and Devika is now welcoming any pictures people can send her; her printer does not do color photos well, so color photos must be mailed but black and white can be e-mailed. The theme of the scrapbook is waves, so we must get a picture of the officers either on a beach or near water, or somehow digitally superimposed to look like it.
11:05: Ms. Keeley moved to accept the Historian's Report; Amanda seconded; the motion passed unanimously.
11:08: We left the meeting room to take a campus tour, led by Ms. Keeley.
12:15:We came back from our tour and discussed several issues with Randy ÐÐÐÐ, a UMassÐAmherst representative. He clarified that we can get catering in the Student Union Ballroom (SUB) and can probably have three food lines to alleviate some traffic. The tennis courts that used to be near the place where olympika are taking place no longer exists. Chariots can be stored in The Hatch, which is in the SUB building and closed on weekends.
12:30:Adjourned for lunch.
12:48: Back from lunch. Pre-convention Planning. we need to buy supplies: clipboards, nametags, MJCL pencil with good erasers (for testing), tape, paper, big markers, and pens. We settled the issue of how to handle graphic arts signup. A master list for each contest will list thename and assigned number of every submission in that contest. The label given to each submission will display its assigned number and the contestant's grade, in case a large set of submissions needs to be subdivided.
1:00: The board discussed goodies bag stuffers. There was general agreement on having cheap candy and juice, perhaps with chips. There was some debate about what goods to purchase from the several personalized item catalogs Mark had brought, along with how much to spend on them. Ms. Keeley moved to appropriate $2 per attendee with which for Mark to choose items from the catalog; Ryan seconded the motion; all voted yea except for Alex S., who voted nay.
1:29: The Board discussed room assignments for contests and how to enable people to find the rooms. For the more labyrinthine buildings, Dan suggested that a streamer be run along the wall to guide people.
1:31: The Board agreed that the song playlist to be given to the DJ must be compiled by April 15; submissions should go to Ms. Keeley.
1:32: The Board had some discussion of registration issues, such as how to confirm what people have signed up for. No conclusion was reached. The idea of having an overhead projector in the SUB for announcements was raised.
1:36: The Board discussed the Coffee House/Karaoke idea. It was decided to ditch the idea of karaoke and just have card/board games and a movie available.
1:51: The Board discussed decoration of the auditorium and determined that the art submissions would be set up all around the edge of the auditorium on square tables, labeled by contest. The assignment of specific convention jobs was tabled until the next board meeting. The Board took a vote to determine the color scheme of the state T-shirt. Tan/green won with 5 votes; periwinkle/dark blue got 4 votes; orange/brown got 1 vote. Use of the tan/green color scheme is still dependent on whether or not the t-shirt maker (who knows the actual colors) thinks it is feasible.
2:17:Certamen preliminaries: the pittances (team match-ups) must be designed such that no two teams play each other twice or stay in the same room for all three rounds.
2:21: Ms. Bauer reported that after trying to a negotiate several times with a trophy company over the price and size of a Janet Rajotte memorial trophy. She has given up on them and is starting over.
2:26: Dan suggested that a basketball court be kept open during Olympika. The Board agreed, assuming a chaperone can be available.
2:27: Meeting adjourned