Massachusetts JCL

Attendance:
2002-2003 MJCL Officers:
• Mark Ivey - 2002-2003 President (BHS)
• Sarah Concannon - 2002-2003 1st Vice President (TMHS)
• Alexandra Saridis - 2002-2003 2nd Vice President (BLA)
• Roger Singh - 2002-2003 Treasurer (BLA)
• Ryan Manning - 2002-2003 Publications Editor (BLA)
• Amanda Luong - 2002-2003 Technical Coordinator (BLA)

State Chairs/Advisors:
• Tamara Bauer - State Chair (PMS)
• Janet Fillion - State Chair (BLA)
• Marjorie Keeley - State Chair (MGRHS)
• Madelyn Gonnerman - Advisor
• Peter Cohee - Advisor

Minutes:
10:03: The agenda was handed out.
10:05: Mark called the meeting to order.
10:06: The minutes from the July 2 meeting were reviewed. Some spelling changes were made. Alexandra moved to accept the revised minutes. Amanda seconded the motion. Motion passed unanimously. MJCL Minutes

10:15: Roger gave the Treasurer's Report. Our current balance is $3,672.72. Long-term loans do not need to be paid immediately. Wakefield and Mt. Greylock have not paid their spirit fees. BLS may have overpaid. $75 is owed to three BLS students. Roger handed out reimbursement forms. Expenses are to be categorized by event. Ms. Bauer suggested better filing techniques for receipts that she used with Mary. Alexandra and Roger have not received their subsidies from nationals.
10:20: Discussions arose about presenting the New England Patriots with the state t-shirt. There may be connections to Ty Law through Celia Richa (BLA). Dr. Gonnerman brought up possible legal issues that may arise. Ms. Keeley suggested a disclaimer for Ty Law to sign allowing MJCL to use pictures of him with our members. The issue was tabled. We totaled $821 from the Bazaar at Nationals. About $200 will be taken from that leaving us with a profit of $621.
10:30: Amanda gave the Technical Coordinator's report. She made a proposal to the board about buying the Microsoft Front Page Program for designing the website. Jim O'Neil, the NJCL Technology Chair, recommended this program. Amanda also brought up the issue of the need for updating chapter websites. The motion to allow Amanda to purchase the Front Page Program using MJCL money was passed.
10:33: Discussions about the lunch menu.
10:35: Alexandra gave the 2nd Vice President's report. Massachusetts placed 9th out of about 15 states in its division at Nationals. She suggested having many spirit get-togethers throughout the year to give all MJCLers a chance to get to know each other. Ms. Keeley suggested having the current and past 2nd VP's work on spirit together at nationals. Mark suggested making it a requirement for an 2nd VP to attend the national convention during their term in office. We have decided to set up a spirit committee with ideas for spirit. The need for a state flag and mascot were recognized. The mascot could be a pilgrim or a lobster. Ms. Keeley clarified that the State T-Shirt Contest does not need to be artistic, that only an idea needs to be submitted to be created by an artist. Dr. Gonnerman suggested having spirit leaders from the 2nd VP's school. Alexandra addressed the need to unify east and west and be one state.
10:46: Dr. Cohee gave a summary of certamen at Nationals. Our upper team placed 6th, lower placed 5th and novice placed 3rd. This is the first year all three teams went to semi-finals and the first year a Massachusetts novice team went to finals. Dr. Cohee also proposed creating a State Certamen Advisor to promote certamen and use it to recruit members. Appointing a Certamen Advisor for a trial term was discussed. Ms. Fillion objected, saying that we should allow other applicants to send in their resumes. Alex moved to appoint Dr. Cohee as temporary Certamen Advisor. Ryan seconded. There were 3 objections. Mark moved to approve the idea of a State Certamen Coordinator. Alex seconded. Motion passed. Dr. Cohee will make a list of objectives for the State Certamen coordinator and send an advertisement to Ryan for the Forum.
11:15: Andrew's E-mail was read. It said that the ideas for Classics day were far too complex and needed to be simplified. Sarah gave the 1st VP's report. She agreed with Andrew saying that Classics Day will be confusing. She suggested having groups of 50 going to Higgins while the rest remained in a function hall (possibly at Higgins). Ms. Keeley felt that Sarah's original plan was better and that it will work. Lunch will be $7 per person at the Worcester Art Museum. The security guard will cost $160 instead of the original $100. Higgins will cost $5.50 per person. The total will be about $15 per person. Classics Day is set for Oct. 22. Lunch can be simple and doesn't need to be hot. There are time restrictions because buses need to get back to the schools on time. The times will be from about 9:30 to 2:30. Plans need to be made in advance as to which school goes where at what time.

11:31: Ms. Bauer gave the Historian's report. She and Devika have already started planning for the scrapbook. A committee of about 4 students from Pierce was made. Photos from Nationals are needed. MJCL's scrapbook placed 6th at Nationals.
11:35: Julie Guyet stopped by to discuss state convention. More people may be allowed to attend because we might be able to reserve more rooms.
11:40: Ryan gave the Publication Editor's report. He has written a letter to chapter sponsors about the new Forum Factorum and school newsletter contest, which will be included in the fall packet. He announced that he has already or is planning to contact certain students for articles and artwork. The deadline for submissions was set for August 20.
11:50: President's report. Mark, Alex K. and Ms. Keeley will be assembling a packet with letters from Ms. Bauer, Mark and Ryan. It will also include registration form for Classics Day and Catapult, the new Forum, new rules for the website contest and a calendar. Roger plans to send the handbook to all schools as a confirmation for registration.
12:00: Constitution Committee Report: Ryan has acquired 8 other state constitutions and Alexandra has found possible changes to the current constitution. A meeting will be set up at Ms. Bauer's house to do more work. No changes have been made since 2000. Alexandra said that she wants to remove all mentions of Eastern Massachusetts and Western Massachusetts.
12:05: Yawkey Foundation Letter: No letter can be sent until winter due to the foundation's fiscal year policy. The letter can be used for any type of fund-raising, not just Yawkey foundation. The letter talks about who and what MJCL is instead of just asking for money. Ms. Keeley is having a brochure made to advertise MJCL. It will feature Board meetings, Classics Day, Catapult, certamen scrimmages, state convention and national convention. Discussions of getting a permanent address such as a P.O. Box. Funds are needed for buses and buzzer machines.
12:15: Catapult Contest will be held on November 16 at Mt. Greylock in conjunction with the PVCA Classics Day. Catapult is free but PVCA is not.
12:17: Break for lunch
12:50: Improving state convention. Ms. Keeley wants just one convention coordinator from UMASS to work with the board instead of changing, possibly the same coordinator as last year. The coordinator would also need to be accessible during the convention. Ms. Keeley suggested having lunch, spirit games and luggage pick-up on Saturday all at the same time. Luggage retrieval would be in shifts by floors. Discussions about better ways to score tests. Ms. Keeley will ask the Scantron Company about a possible installment plan for a machine and paper. The machine would need staffing. Jim O'Neil's program at nationals needs different sheets on a different machine. There were suggestions about having Rent-A-Roman on Friday night, where the state officers would be auctioned off. A clinic station needs to be set up. The clinic should be published in the convention program.
1:06: New Business. Discussion over changing state dues to $1 per member instead of $20 per chapter arose. Mark moved to change the state dues. Ms. Bauer seconded. This would change chapter membership to individual membership. This would be more beneficial for insuring both state and national membership because national membership is also individual. Motion passed unanimously. Liaison forms will now ask for phone numbers.
1:13: The next meeting should be held before Classics Day in late September. Meeting set for September 21 at UMASS Amherst from 10:00 - 2:00. A social event might be planned at Mt. Greylock to unite east and west. A possible joining with PVCA is also possible. Future meetings were set for January 11, 2003 (snow date January 18) from 10-2, possibly March 8 2003 and May 10. All meetings will be at UMASS Amherst.
1:30: Meeting Adjourned