Massachusetts JCL

10:19: The agenda was passed out.
10:21: Call to order
10:22: Review of previous meeting's minutes
10:25: Alex S. moved to accept the minutes; Alex K. seconded; motion passed uncontested
10:32: The Treasurer's Report was given. Ms. Bauer explained the results of the State Convention
reimbursement issue (see June 7 minutes). Most of the schools chose to keep their money in
the MJCL; a total of $472 was given back to school that requested reimbursement.
10:41: In Amanda's absence, Ryan read the Technical Coordinator's Report. Amanda wants to encourage all school chapters to build websites, as having a website is worth points at State Convention. She has purchased new web developing software.
10:42: The 2nd Vice President's Report was given. The Board Social was planned for September 28.
10:45: The Historian's Report was given. Ideas and plans for the scrapbook have been started. Devika asked everyone to get her pictures and materials from Nationals as soon as possible
10:48: The 1st Vice President's Report was given. The Classics Day mailings (registration and info) went out to school this past week. Lunch has been taken care of and will cost $6.50 per person. A motion was passed that the officers should pay for their own lunches. We need to make arrangements for loudspeakers; we know that the equipment is available. Since membership forms were sent out with Classics Day registration forms, Sarah must let Roger know what schools sign up for Classics Day. Membership registration will happen during lunch at Classics Day. Job assignments for Classics Day were made. Planning for the introductory skit will take place at Alex S's house; arrangements to be made later.
11:24: Ms. Fillion introduced the issue of submissions to the state scrapbook. There was talk of how to distinguish (points-wise) photo entries from non-photo entries and how many points should be awarded for each. Alex K. moved to award 5 points to a school that submitted at least one photo and 5 points for at least one non-photo, for a maximum of 10 points.
11:38: There was discussion as to how school community service and community outreach entries should be presented. The idea of a mini-scrapbook seemed feasible. Major judging categories will be presentation and person-hours of service/outreach work.
11:45: Lunch break.
12:29: Return from lunch. The MassSCL officers joined us and we discussed their participation in State Convention. Convention is mid-finals, and they won't know their exam dates for a while. The SCLers will be able to write tests and other convention materials as usual, but their actual presence may be limited.
12:39: The Publications Editor's report was given. The first issue of the Forum Factorum is done. Printing and shipping costs came to $555.02. The rules for the newsletter contest will be posted on the web page. The next deadline for Forum submissions is November 21 and the next issue should be out the week before December vacation. He will need an article about Classics Day, one about the Catapult Contest, and the T-shirt contest results if done by then.
12:43: It was determined that Alex. K. would judge the T-shirt contest.
12:45: The President's Report was given. Mark read the letter of (anticipated) registration confirmation and introduction to possible chapter activities. Ms. Fillion raised the issue of giving chapters a way to add members later if they desire.
12:54: Committee Reports: the Yawkey letter committee had not had a meeting yet, but they had a draft of a general grant request letter. The board read the letter and placed it back in the committee for revision. Sarah was added to the Yawkey/Grant committee.
1:16: Ms. Keeley requested pictures for a JCL brochure she is working on.
1:20: Ryan said that he would like to try to publish something like Nationals' Convention Ear during State Convention
1:26: Ms. Keeley went over the schedule for the Catapult Contest and Pioneer Valley Classical Association Classics Day. It was decided that the Executive Board would do a workshop about the JCL at PVCA Classics Day.
1:33: The question of judging the publicity contest was raised. After some discussion, Alex K. moved to use the national rules for judging; Alex S. seconded; the motion passed. The 1st Vice President was put in charge of both judging the MJCL publicity contest and the MJCL publicity entry at Nationals.
1:39: The next Executive Board Meeting was scheduled for January 11, 2003.
1:45: There was discussion of the deadline for appointment of the state Certamen Advisor, for which there is currently only one application. it was decided that if multiple applications were received by Classics Day, the decision would be made then; otherwise, the lone applicant will be appointed
1:47: There was brief discussion of money management at Classics Day: registration payments, payments to the Worcester Art Museum and Higgins Armory, etc.
1:50: Meeting adjourned.