Massachusetts JCL

Attendance:
2002-2003 MJCL Officers:
• Mark Ivey - 2002-2003 President
• Sarah Concannon - 2002-2003 1st Vice President
• Roger Singh - 2002-2003 Treasurer
• Alex Kopynec - 2002-2003 Secretary
• Stephanie Sullivan ` 2002-2003 Parliamentarian
• Ryan Manning - 2002-2003 Publications Editor
• Amanda Luong - 2002-2003 Technical Coordinator

State Chairs:
• Janet Fillion - State Chair (BLA)
• Marjorie Keeley - State Chair (MGRHS)
• Madelyn Gonnerman - Advisor
• Peter Cohee - Advisor

Advisors:
• Madeline Gonnerman, Brookline
• Paula Smith, Wakefield
• Maureen Rideout, Tewksbury
Guests:
• Judie Guyette, UMass Amherst Sales Manager
• Dan Becker, Brookline
• Connie Chu, Brookline
• Jamie Frank, Tewksbury

10:30: The meeting was called to order. The minutes of the last meeting, September 21, were read.
10:34: Ryan moved to accept the minutes; Sarah seconded; the motion passed uncontested.
10:35: Roger gave the Treasurer's Report. He reviewed all income and expenditure since the last meeting.
10:39: Sarah moved to accept the Treasurer's Report; Alex seconded; the motion passed uncontested.
10:40: Sarah gave the 1st Vice President's Report. Classics Day went well. She raised the issue of the publicity contest rules. We decided at the last meeting to use the national rules for this, but they need some modification for the state level. The issue was tabled until discussion of State Convention later in the meeting.
10:43: Alex moved to accept the 1st Vice President's report; Ryan seconded; the motion passed uncontested.
10:44: Stephanie gave the Parliamentarian's Report. She has begun to recruit candidates for this year's election; three are present today as guests (see attendance).
10:45: Sarah moved to accept the Parliamentarian's Report; Ms. Keeley seconded; the motion passed uncontested
10:46: Ryan gave the Publications Editor's Report. He wants to publish a Convention Ear (or Nose) during States and will have an outline for it by the next meeting. The next Forum will be coming out at Certamen Preliminaries. He also clarified the requirements for the newsletter contest: each school should send him 3 copies each of 5 issues, for a total of 15.
10:48: Alex moved to accept the Publications Editor's Report; Sarah seconded; the motion passed uncontested.
10:50: Amanda gave the Technical Coordinator's Report. She has the latest version of the website up and would again like to encourage each chapter to put up a website.
10:51: Ryan moved to accept the Technical Coordinator's Report; Sarah seconded; the motion passed uncontested.
10:52:The Board began Convention planning. Mark reviewed a tentative schedule for the Convention with a number of minor changes intended to allow more time where necessary and generally make things run more smoothly. The issue was raised of how many tests a student would be allowed to take during the one Academic Contest session. Those in favor of a limit argued that a limit would be fair to students who worked more slowly; those opposed to a limit argued that a limit would unfairly hold back a student with the ability to take many tests in a short amount of time. After much discussion, Ryan moved allow students to take as many tests as possible during the session; Alex seconded; the motion passed uncontested.
11:12: The Board agreed to maintain the mandatory two tests from last year.
11:15: The Board discussed the menu for Convention. Mark presented a menu based on choices given by UMass Amherst. After much discussion of whether we would have ice cream again this year, Sarah moved to accept Mark's menu but table the ice cream issue; Ryan seconded; the motion passed uncontested.
11:36: The Board moved on to the issue of rooming. To avoid the problems from last year, this year we will simply find out how many students are coming from each school and assign them a block of rooms ÐÐ 4 students or 2 adults to a room. Problems of odd boys or girls who cannot fit into a room will probably have to be dealt with at the Convention. Each school should be informed of how many king bed and quad bed rooms they will have so that their students can be told to bring sleeping b

ags. Ms. Guyette, the sales representative from UMass Amherst, told us that rooms this year will cost $70, regardless of occupancy; this works out to about $25 per person if chaperones pay as well.
11:44: The Board that chaperones would be charged this year for food and accommodations. Because of the rooming situation, gender-specific chaperones will not be required, although there should still be one chaperone for every 10 students. It was also decided that we would pay for SCLers' food. Adding up the costs, it looked like about $88 per person, lower than last year. To allow for a $7 buffer, Ryan moved to set the convention price at $95 per student; Sarah seconded; the motion passed uncontested.
12:00: The Board discussed Certamen Preliminaries. Ms. Keeley said that since we are holding individual tryouts for the Nationals team after the regular competition, we need to find something for the non-participating students to do while that is happening. Discussion of this was tabled until further information from Dr. Cohee, who is running the tryouts, but it was decided to ask for a rough number of students participating in the tryouts on the registration forms being sent out to schools. Mr. Dufourt handled all the mailings last year; Ms. Keeley volunteered the Mt. Greylock JCL to handle them this year. Preliminaries will start around 10:00 or 11:00 A.M., exact time to be determined. The first and second rounds will take place before lunch, and the third will take place afterwards. Registration forms should be mailed out by the end of February vacation.
12:10: Alex presented the winner of the T-shirt contest. The Board reviewed the design and made a list of changes to be made for the final design.
12:26: It was decided to open up the publicity, community service, community outreach, newsletter, and website competitions to chapters not present at State Convention.
12:30:It was decided to announce awards for preconvention contests at the 1st General Assembly.
12:31: Sarah moved to set the latest postmark date all preconvention contest entries at May 1; Amanda seconded; the motion passed uncontested.
12:32: Dr. Gonnerman volunteered to judge the Creative Writing competition.
12:33: Ms. Guyette said that we could use one of their rooms to serve as a first aid station during the convention, and that we are permitted to use the university infirmary for more serious problems.
12:36:Amanda said that she would like to break up several graphic arts contests into smaller, more specific categories. She proposed to break down the stylus category into black pencil, colored pencil, charcoal, and pastel, and to break down the brush category into watercolor and oil/acrylic. The issue was tabled until after lunch.
12:45: Break for lunch.
1:20:Return from lunch. Several issues for the convention packet were addressed. We agreed to keep the written dress code for the dance in the packet but remove the words "semi-formal" from the dance name. Ms. Keeley moved to form a Dance Committee; Sarah seconded; the motion passed uncontested. We agreed to replace the Pajama Movie Night with what will be called "Coffee House", consisting of karaoke and other student entertainment.
1:34: Discussion of Graphic Arts divisions was reopened. After much discussion Alex moved to break down the brush category into watercolor and oil/acrylic, stylus into color and black&white, photography into color and black&white, and to allow only one entry per person into each major category (i.e., brush or stylus), but to judge each subcategory separately. Sarah seconded the motion; all voted yea except one; Ms. Keeley voted nay. After some discussion of posters, Ryan moved to change the maximum size for posters to include the size of fold-out display boards (actual size to be determined); Alex seconded the motion; all voted yea except one; Ms. Fillion voted nay.
1:47:The Board discussed the possibility of having an Impromptu Art competition; Ms. Smith volunteered to look into it and report back as to whether or not it is feasible; if so, she will write a contest description for the mailing. It was decided that Ms. Keeley would judge the A/V contest.
2:10: Discussion of the proposed new Constitution as rewritten by the Constitution Committee. After some discussion on the section dealing with vacant offices and how to fill them, Alex moved to accept the general idea of having such a section; Sarah seconded; the motion passed uncontested. There was also discussion of the proposed section on expulsion of an officer. Most agreed that the section should be simplified to simply provide for expulsion by a 2/3 vote if an officer is not performing his/her duties satisfactorily.
2:17:The issue was raised of how to define "members of the Board": should students' sponsors be included in the definition? It was decided to use the old definition, which includes only officers and State Chairs.
2:20: Ms. Keeley moved for each board member to pay $50 for State Convention, Ryan seconded; the motion passed uncontested.
2:21:Meeting adjourned