Microsoft Powerpoint is a presentation program with which you can create presentations for seminars and meetings, presentation overheads and speaker's notes, audience handouts and outlines, internet Web page and colour-printed documents and slide-projector presentation format.




PowerPoint Core Demo



(1) Working with PowerPoint presentation development - 5 Views

The 5 views give you completely different perspective of the presentation. One view is for the audience, the other completely different view is for the speaker. The views let you keep your slides, ouline, and speaker’s notes separated but connected.


(a) Slide view : the view that holds all of your presentation's text.

(b) Outline view : the view that holds all of your presentation's text, Lets you edit and display all your presentation text in one location instead of one slide at a time...preview of miniature slide(s) with miniature view of a thumbnail object(s).

(c) Slide Sorter view : displays your slides as though they are in a projector. Lets you review your presentation and use the Slide Sorter like a preview tool and as an engine that presents your slides at a preset timing and a specific transitional effect when one slide changes to another. Let's you see each slide, one at a time, modify each slide's format, colour, graphics, style, text...
displays the same miniature slide in a full screen view.

(d) Notes Pages view : creates and keep the notes for the presentation's speaker. A small version of the slide and a location for the text description of the that slide below. The Notes Pages are designed to be printed for the speaker.


(e) Slide Projector view - displays your presentation slides in sequence.



(2) Formatting your presentations - modify individual slides when needed.


(a) mastering PowerPoint design and editing tools :


master layout - a presentation's overall format and design.

Menu, Point and click <View>, <Master> : click Slide Master


slide layout - a single slide's format and design.


(b) text boxes and drawing tools :


text box - a box that holds slide text where you type and later format to modify the text style.

drawing tools

graphics-related tools to insert art and draw pictures inside your slides, easy yo use and show themselves (along with their toolbars) when you request them :


From File - lets you insert an image from any graphics file.

Menu, Point and click <Insert>, <Picture>, <From File> : click


ClipArt - a graphic image you can place on a slide.

Menu, Point and click <Insert>, <Picture>, <Clip Art> : click

Mircosoft ClipArt Gallery - a collection of clip art images arranged by subject, include picture, video and sound clip files.


AutoShapes - inserts one of the ready-made shape, which you can manipulate such as resize, rotate, flip, colour, and combine with other shapes eg. lines, Basic shapes, Flowchart, Stars and Banners etc.


WordArt - lets you convert text into shapes

Menu, Point and click <Insert>, <Picture>, <WordArt> : click


(c) understand how to set up and run the slide show viewer :

slide show - displays your presentation slides in sequence, with optional transitions between the slides.


(d) an intelligent slide projector to displays slides at the pace you select, using the transition you request and control.



A transition is the dissolving, or wiping effect that PowerPoint uses one slide replaces the previous one during a slide show.





(3) Drawing Tools :



(4) Creating a Multimedia Presentation :

To automate the show, for controlling the presentation, the speaker will use the mouse to move from slide to slide. Otherwise, the slide show can be run continuously as a demonstration or informational display.


Menu, Point and click <File>: click Save As

PowerPoint Show





(5) PowerPoint prints your presentation in a black-and-white format unless you print on a colour printer.


Print from a drop-down list box in any of these styles :


(a) Slides only.


(b) Handouts (which can hold from two to six slides per page) so you can give comprehensive notes to the audience.


(c) Notes for the speaker.


(d) Outline for proofreading purposes.





(6) Create Graphics file(s) :

Menu, Point and click <File>: click Save As

Windows Metafile
JPEG Filter
Gif Filter
Portable Network Graphics









Edwin Koh : Are You Ready for
MS PowerPoint97 Knowledge and Skills?









Next Lessons

1 : Introduction : Using AutoContent Wizard
2 : Creating a Presentation
3 : Working with Drawing Objects
4 : Working with Tables, Graphs & Organisation Chart
5 : Working with ClipArt & WordArt
6 : Slides Presentation
7 : Printing a Presentation
8 : Others (Optional)

Edwin Koh InfoTech Learning