PowerPoint97 Module 3

Working with Drawing Objects


Insert Information using Text boxes, Drawing Tools and AutoShapes :

Text box - a box that holds slide text where you type and later format to modify the text style.

Drawing Tools - graphics-related tools to insert art and draw pictures inside your slides, easy to use and show themselves (along with their toolbars) when you request them :

AutoShapes - inserts one of the ready-made shape, which you can manipulate such as resize, rotate, flip, colour, and combine with other shapes eg. lines, Basic shapes, Flowchart, Stars and Banners etc.


In addition to meaningful text, an effective presentation also includes shapes and pictures that complement and enhance the message.
Sometimes, you may need to format your presentations
(modify individual slides when needed) by mastering PowerPoint design and editing tools, for example :

Slide Layout - a single slide's format and design.

Continuing Project 1.ppt

Click <Insert> <New Slide>

Select <Blank AutoLayout>

  • Drawing and Modify a Shape
    PowerPoint comes with a set of ready-made Autoshapes that you can insert into a document. Autoshapes include complex shapes, block arrows, flowchart symbols, stars and banners, and callout ballons.

    The shapes you draw, the pictures you import from other programs, and the text you type are all examples of objects. You can resize, copy, paste, moving, cutting, and deleting are editing commands you can use on any object


Get Drawing Tools :

Menu, Point and click <View><Toolbars> : click Drawing

<AutoShapes> button on the Drawing toolbar

Point to the <Stars And banners> at the Autoshapes menu

Click <Explosion 2> button

You can use the white squares called Resize handles to size the object.

Click <Fill Color> down select orange

Position the object on the left side of the presentation slide

Click <AutoShapes> button on the Drawing toolbar

Point to the <Stars And banners> at the Autoshapes menu

Click <Curved Down Ribbon> button

You can use the white squares called Resize handles to size the object.

Click <Fill Color> down select dark blue

Position the object on the right side of the presentation slide

Click <Free Rotate> button on the Drawing toolbar

Click the top-left rotate handle and drag it up

Click <Insert> <New Slide>

Select <Blank AutoLayout>

the Arrow object

Drag Resize handle to the right.

Drag Object's adjustment handle (yellow diamond) to the right.

  • Copying and Moving an Object
    You can copy a selected object or multiple objects to the Windows Clipboard and then paste the objects in other parts of the presentation.

    Copy & Paste, Cut & Paste

    <Ctrl> <Click> at the object.

  • Changing the Shape of an Object
    If you created an object using an Autoshape, PowerPoint allows you to change the shape to another shape with one easy command.

    Use the Same Slide
    <Shift> + Click
    Select all the arrows objects
    Click <Draw> button
    Select <Change Autoshape> option
    Select <Stars and Banners>

  • Modify Object Attributes
    Objects have attributes that define how they appear on the slide - fill, line, shape, and shadow. The text attributes are style, font, colour, embossment, and shadow.

    <Insert> <New Slide>

    Select <Blank AutoLayout>

    <Ribbon> object
    On the Drawing toolbar,
    Click <Fill Color> menu
    Select <Fill Effects>
    Click <Texture> tab
    Click <Blue Tissue Paper textured fill>
    (first in the third row)
    Click <OK>

    Click <Shadow> button
    Select <Shadow Style 6> button
    Click <Shadow> button
    <Shadow Settings> toolbar

    Click <Nudge Shadow> down button (x5)
    Click <Shadow Color> button
    Select <Semitransparent Shadow>
    The shadow color changes to semitransparent, which allows the background to show through.

    Close <Shadow Settings> toolbar

  • Aligning Objects
    PowerPoint uses two fundamentally different ways of aligning a group of objects : you can align objects to each other, or you can align them to a guide.

    <Shift> + Click
    Select two objects
    Click <Draw>
    Select <Align Or Distribute>
    Click <Align Center>


    Click <View> Click <Guides>

    Drag the Guides to the left

    Click <View> Click <Guides>
    Disable the Guides

  • Adding 3-D Effects to Objects
    Once you draw an object, you can change the object to look 3-dimensional.

    <3-D> button Click <3-D Style 6>
    Click <3-D> button Click <3-D Settings>

    Click <lighting> button
    Click <third Lighting Direction> button
    Click <Tilt Left> button (x5)
    Click <Depth> button Click <144 pt.>

    Close <3-D Settings> toolbar

  • Changing Object Stacking Order
    Stacking is the placement of objects one on top of another. The first object you draw is on the bottom, and the last object you draw on top. You can change the placment of the objects by using the Bring To Front, Send To Back, Bring Forward, and Send Backward commands.

    <Draw> button
    Click <Order> Click <Bring To Front>

  • Rotating and Flipping Objects
    Once you create an object, you can change its orientation on the slide by rotating or flipping it. Rotating turns and object 90 degrees to the right or left, flipping turns an object 180 degrees horizontally or vertically.

    <Draw> button

    Click <Rotate Or Flip>
    Click <Flip Horizontal>

  • Grouping and Ungrouping Objects
    Objects can be grouped together, ungrouped, and regrouped in PowerPoint to make editing and moving information easier. You can group the objects and move them all together - as one object.

    Select two objects

    Click <Draw> button
    Click <Group>

Click <Draw> button
Click <Ungroup>

  • Adding AutoShapes from the Clip Gallery
    You can use the More AutoShapes command on the AutoShapes menu to open the Clip Gallery.

    <Insert> <New Slide>

    Select <Blank AutoLayout>

    <Draw> button
    Click <AutoShapes> button
    Click <More AutoShapes>
    Click <Banners> category
    Select <Sharp Ribbon> list
    Click <Sharp Ribbon> shape
    Click <Insert Clip> icon at the top


Practice Exercise


To continue for the My PowerPoint Project presentation, let's tour the Caribbeans to collect pictures from www.cheapcaribbean.com


Internet Explorer Interface :

Menu, Point and click <View><Toolbars> : click Web


Point to each picture in the web page

(i) right-click to display the short-cut menu;
left-click to <Save Picture As>;
(iii) change the name of the file (optional)
left-click to <Save> at <My Documents>, <My Pictures> folder.


Insert any Picture(s) from <My Documents>, <My Pictures> folder to the slide(s).


Your presentation slide title order :
MS PowerPoint 2000 Project 1 (Slide Title)
Our Tour to the Caribbeans
Slide 2 : Puerto Rico
Slide 3 : Jamaica
Slide 4 : Thank You



Save the presentation Project 1 in the
<My Documents> folder.






Edwin Koh : We completed on the
New Knowledge and Skills in
MS PowerPoint97 Module 3.







Next Lessons

4 : Working with Tables, Graphs & Organisation Chart
5 : Working with ClipArt & WordArt
6 : Slides Presentation
7 : Printing a Presentation
8 : Others (Optional)



Previous Lessons

1 : Introduction : Using AutoContent Wizard
2 : Creating a Presentation



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Edwin Koh InfoTech Learning