PowerPoint Topic 5

Customising PowerPoint


  • Show Slides in Slide Show View
    You can
    review the slides for accuracy and flow in the Slide Show view, displays the slides in order by slide number, using the entire screen on your computer.

    Click
    Slide 1 icon, click <Slide Show> button

    Click
    onto every slide

 

  • Rearrange Slides in Slide Sorter View
    At the Slide Sorter view, you can
    drag one or more slides from one location to another.



  • Hide a Slide During a Slide Show
    You might wnat to exclude slides for different audience by using the
    Hide Slide command.
    Click
    <Slide Sorter View> button
    Click any Slide
    Click
    <Slide Sorter> toolbar
    Click <Hide Slide> button
    A
    Hide Symbol appears

 

  • Understand PowerPoint Master
    When you want to maintain a uniform design, PowerPoint uses masters that control the look of the individual parts of the presentation, including formatting, colour, graphics, and text placement. Every presentation has a set of masters, one for each view.

    PowerPoint comes with
    two special slides called masters. The Slide Master controls the properties of every slide in the presentation, that is, the
    Master layout of a presentation's overall format and design. The title slide has its own master - Title Master - changes you make to the Title Master affect only the title slide of the presentation.

    When you view a master, the
    Master toolbar appears - the Slide Miniature button and the Close button.

    The Slide Master contains master placeholder for title text, paragraph text, date and time, footer information, and slide numbers. The master title and text placeholders control the text format for every slide in a presentation.

 

Menu, Point and click <View>, <Master>
Click Slide Master


Click <Close> button at the Master toolbar


Once you apply a different template, you can continue to make changes to the Slide Master.


The Title Master contains placeholder for Master title and Master subtitle text.
Changes you make to the Title Master affect only the title slide of the presentation.

Menu, Point and click <View>, <Master>
Click Title Master


Click <Close> button at the Master toolbar


The main difference between the Slide Master and the Title master is the Title Master's use of a Master subtitle style instead of the master text style.




  • Change the Display Using the Master
    Each master contains placeholders where you can add backgound objects, such as text and graphics, that will
    appear on every page. Examples of objects you may want to include are your company name, logo or product name.

    click
    <View> <Header And Footer>
    Select
    <Don't Show On Title Slide> box

    Click <Apply To All>
    The slide footer information disappers from the title slide.

    Select Slide 2
    The slide footer information remains on the rest of the slides in the presentation.


  • Format Master Bullets
    PowerPoint allows you to customise the bullets in a presentation for individual paragraphs or entire objects, with different bullet of different font, colour, picture or number.

    The Slide Master view.
    Click first line at <Click to edit Master text styles>
    Click <Format> <Bullets And Numbering>
    Click <Character>

    Select <Diamond> bullet
    Select Purple Colour
    Click Size 85% of text
    Click
    <OK>

    Click
    second line at <Click to edit Master text styles>
    Right-click, Click <Bullets And Numbering>
    Click <Picture>

    Select <light blue diamond> picture clip
    Click <Insert Clip> button
    Click
    <OK>

    The new bullets appear on all other slides.



    Other formats : Bulleted list




    Other formats : Numbered list






  • Formatting Master Text and Placeholders
    The master placeholders for the title, bulleted text, date and time, slide number, and footer determine the style and position of those objects. To format master text, you
    select the text placeholder and alter the format to look the way you want.

    Select
    Slide 2
    Press <Shift> key and Click <Slide view> button
    The Slide Master view appears.
    Press <Shift> key Click <Footer Area> and <Number Area> placeholders
    Select Font Size of 20
    Click <Number Area> Placeholder
    Click <Bold> button
    Position the I-bean cursor at the Second level text and Click
    Click
    <Italic> button

    Click <Date Area> placeholder
    Press <Delete> key
    Click <Footer Area> placeholder
    Press <Shift> key Drag <Footer Area> placeholder to the left bottom corner.
    Note : The action constrains the movement of the object horizontally or vertically, the object stays in the same plane.


  • Adjust Master Text Indents
    PowerPoint uses indent markers to control the distance between bullets and text. Adjusting indents in PowerPoint works the same way as it does in Word.

    To change the distance between a bullet and its corresponding text, you first display the ruler, which shows the current bullet and text placement.


    Each indent level consists of two triangles - indent markers, and a small box - margin marker. The upper indent marker controls the first line of the paragraph; the lower indent marker controls the left edge of the paragraph. Hanging indent is when an indent level is set such that the paragraph appears to be "hanging" below.

    Press
    <Shift> key and Click <Slide view> button
    The Slide Master view appears.
    Click <View> <Ruler>

    Drag the Upper Indent Marker
    Drag the Lower Indent Marker
    Drag the Margin Marker

    Click <Slide view> button



  • Customizing Slides Background
    You can create a special background by adding a shade, a texture, a pattern, or even a picture to slides.
    Click
    <Format> <Background>

    Click Background Fill down area

    Select <More Colors>





    Creating a textured background

    Select <Fill Effects>

    <Texture> tab

    Others : Gradient, Pattern,
    Picture (select image as the Background)

    Click <OK> <Apply>


  • Customizing Design Templates
    When you apply a template to a presentation, PowerPoint copies the information from each master in the template to the corresponding masters in the presentation.
    All slides in a presentation will then acquire the look of the template.

    Click
    <Common Tasks> menu
    Click <Apply Design Template>

    Select Sunny Days

    Click <OK>



  • Set Rehearsed Slide Timings
    You can set slide timings by using the Reherse timings button. You can
    rehearse a slide show and adjust the timings appropraitely for each slide during the rehearsal.

    Click
    <Slide Sorter View> button
    Click <Slide Show>
    Select
    <Rehearse Timings>



    The slide time begins running as soon as the first slide appears. Click the mouse in the next button or right arrow to the next slide. If the time is inadequate, click the Repeat button or reverse arrow.

    At the end of the slide rehearsal, a confirmation dialog box appears with the total time for the slide show.

    Click <Yes>
    Save the new slide timings



  • Record a Narration in a Slide Show
    You can
    add vioce narration or sound in a slide show (you need a sound card and a microphone).

    Select
    Slide 1 at <Slide view>
    Click
    <Insert> <Movies and sounds>
    Click <Record Sound>


    Type
    Slide 1 Welcome at the Name box
    Click
    <Record> button
    Record
    "Welcome to Impact Public Relations, your experienced complete PR firm!"
    Cilck
    <Stop> button
    Cilck
    <play> button
    Click <OK> a sound icon appears

    Click <Slide Show>
    Select
    <Record Narration>

    Click <OK>
    Right Click anywhere on the screen
    Click
    <Pause Narration>

    Click <Resume Narration>

    <Esc>
    Stop

 

  • Multimedia Creation : Capturing Images, Sounds and Movies

You can make a multimedia presentaton by adding images, sounds, and video clips from the Web (remember to check the copyright status).


What is Multimedia Presentation
(process)?

Multimedia Creation



What are the Multimedia Resources?

Working with Multimedia File Formats




  • Insert Sounds in a Presentation
    You can make a presentaton more interesting by adding sounds to accompany slide transitions, by
    inserting sounds as objects which you can then change and edit. You can insert sounds from the Microsoft Clip Gallery or from a file by double-clicking a media placeholder or by clicking the Sound Command on the Insert menu.

    Click
    <Slide Show> <Slide Transition>
    Click
    <Sound> down arrow
    Click
    Applause

    Alternatively More Sound from Sound Files
    Click
    <Sound> down arrow
    Click
    <Other Sound>
    Select Sound Files from folders

    Click
    <Apply> Click <Slide Show> button


    Alternatively Sound from Microsoft Sound Clip Gallery

    Click <Insert> <Movies And Sounds>
    Select
    <Sound From Gallery>
    Select <Sound> tab in Insert Music dialog box for Music Sound Category

    Alternatively
    Select
    <Sound From File>
    Select Sound Files from folders





  • Insert Movies in a Presentation
    You can play movies during a presentation, which operate the same way as sounds with the
    insertion of movie from the Microsoft Clip Gallery or from a file by double-clicking a media placeholder or by clicking the Movie Command on the Insert menu.


    Click
    <Insert> <Movies And Sounds>
    Select
    <Movie From Gallery>
    Select <Motion Clips> tab in Insert Movie dialog box for Business Category
    Click
    Arrowhit Click <Play Clip> button

    Alternatively
    Select <Movie From File>
    Select Movie Files from folders






  • Use the Macros
    If you perform a task repeatedly, you can record a macro that automates the task (series of commands and functions that is stored in a Visual Basic for Applications module that is attached to the open presentation).

    Record a macro :
    Click
    <Tools> <Macro>
    Click
    <Record New Macro>

    Enter a name for the macro, edit the <Description:> box

    Click
    <OK>

    Click
    <Stop Recording>


    Run a macro :
    Open the presenation that contains the macro.
    Click <Tools> <Macro>
    Click
    <Macros>

Enter the name for the macro at the <macro name:> box
Click
<Run>

Press <Ctrl>+<Break> to interrupt a macro



Quit PowerPoint2000


Click <File> <Close>

Click <File> <Exit>


 

 

Preparation : Final Project Exercise

 

For Final PowerPoint Project presentation, let's tour Australia to collect pictures from www.australia.com

 

Internet Explorer Interface :

Menu, Point and click <View><Toolbars> : click Web

 

 

Point to each picture in the web page

(i) right-click to display the short-cut menu;
(ii)
left-click to <Save Picture As>;
(iii) change the name of the file (optional)
and
left-click to <Save> at <My Documents>, <My Pictures> folder.

 

Insert any Picture(s) from <My Documents>, <My Pictures> folder to the slide(s).

 

Your presentation slide title order :
MS PowerPoint 2000 Final Project (Slide Title)
Our Tour to Australia
Slide 2 : City of ??
Slide 3 : City of ??
Slide 4 : Thank You

 

Save the presentation in the
<My Documents> folder.

 

 

Review Exercise :

 

 

 

 

 

Edwin Koh : We completed on the
New Knowledge and Skills in
MS PowerPoint 2000 Topic 5.

 

 

 

 

 

 

Next Topics

6 : More PowerPoint Features
7 : Viewing Online Presentations
8 : Others (Optional)

 

 

Previous Topics

1 : PowerPoint Background Information
2 : PowerPoint Basics
3 : Inserting Clip Art
4 : Working with Objects

 

 

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