PowerPoint Topic 5
Customising
PowerPoint
- Show
Slides in Slide Show View
You can review
the slides for accuracy and flow in the Slide Show view, displays
the slides in order by slide number, using the entire screen
on your computer.
Click Slide
1 icon,
click <Slide
Show>
button
Click onto
every slide
- Rearrange
Slides in Slide Sorter View
At the Slide Sorter view, you can drag one or more slides
from one location to another.
- Hide
a Slide During a Slide Show
You might wnat to exclude slides for different audience by using
the Hide
Slide command.
Click <Slide
Sorter View> button
Click
any
Slide
Click <Slide
Sorter> toolbar
Click
<Hide
Slide> button
A Hide
Symbol
appears
- Understand
PowerPoint Master
When you want to maintain a uniform design, PowerPoint uses masters
that control the look of the individual parts of the presentation,
including formatting, colour, graphics, and text placement. Every
presentation has a set of masters, one for each view.
PowerPoint comes with two special slides called masters. The Slide Master controls
the properties of every slide in the presentation, that is, the
Master
layout of a presentation's overall format and design. The title
slide has its own master - Title Master - changes you make to
the Title Master affect
only the title slide of the presentation.
When you view a master, the Master toolbar appears - the Slide Miniature
button and the Close button.
The Slide Master contains master placeholder for title text,
paragraph text, date and time, footer information, and slide
numbers. The master title and text placeholders control the text
format for every slide in a presentation.
Menu, Point
and click <View>,
<Master>
Click Slide
Master
Click
<Close>
button at the Master toolbar
Once you apply a different template, you can continue to make
changes to the Slide Master.
The Title Master contains placeholder for Master title and Master
subtitle text. Changes you make
to the Title Master affect
only the title slide
of the presentation.
Menu, Point
and click <View>,
<Master>
Click Title Master
Click
<Close>
button at the Master toolbar
The
main difference between the Slide Master and the Title master
is the Title
Master's use of a Master subtitle style instead of the master
text style.
- Change
the Display Using the Master
Each master contains placeholders where you can add backgound
objects, such as text and graphics, that will appear on every page. Examples
of objects you may want to include are your company name, logo
or product name.
click <View> <Header And Footer>
Select <Don't
Show On Title Slide> box
Click <Apply
To All>
The slide footer information disappers from the title slide.
Select Slide
2
The slide footer information remains on the rest of the slides
in the presentation.
- Format
Master Bullets
PowerPoint allows you to customise the bullets in a presentation
for individual paragraphs or entire objects, with different bullet
of different font, colour, picture or number.
The
Slide Master view.
Click first
line at <Click to edit Master text styles>
Click <Format>
<Bullets And Numbering>
Click <Character>
Select <Diamond>
bullet
Select Purple
Colour
Click Size 85%
of text
Click
<OK>
Click
second line at <Click to edit Master text styles>
Right-click, Click <Bullets
And Numbering>
Click <Picture>
Select <light
blue diamond> picture clip
Click <Insert
Clip> button
Click
<OK>
The new bullets appear on all other slides.
Other formats : Bulleted list
Other
formats : Numbered list
- Formatting
Master Text and Placeholders
The master placeholders for the title, bulleted text, date and
time, slide number, and footer determine the style and position
of those objects. To format master text, you select the text placeholder
and alter the format
to look the way you want.
Select
Slide 2
Press <Shift>
key and
Click
<Slide view> button
The Slide Master view appears.
Press <Shift>
key Click <Footer
Area> and <Number Area> placeholders
Select Font Size
of 20
Click <Number
Area> Placeholder
Click <Bold>
button
Position
the I-bean cursor
at the Second level text and Click
Click <Italic>
button
Click <Date
Area> placeholder
Press <Delete>
key
Click <Footer
Area> placeholder
Press <Shift>
key Drag <Footer
Area> placeholder to the left bottom corner.
Note
: The
action constrains the movement of the object horizontally or
vertically, the object stays in the same plane.
- Adjust
Master Text Indents
PowerPoint uses indent markers to control the distance between
bullets and text. Adjusting indents in PowerPoint works the same
way as it does in Word.
To change the distance between a bullet and its corresponding
text, you first display the ruler, which shows the current bullet
and text placement.
Each
indent level consists of two triangles - indent markers, and a
small box - margin
marker.
The upper indent marker controls the first line of the paragraph;
the lower indent marker controls the left edge of the paragraph.
Hanging
indent
is when an indent level is set such that the paragraph appears
to be "hanging" below.
Press
<Shift> key and
Click
<Slide view> button
The Slide Master view appears.
Click <View>
<Ruler>
Drag the Upper
Indent Marker
Drag the Lower
Indent Marker
Drag the Margin
Marker
Click <Slide
view> button
- Customizing
Slides Background
You can create a special background by adding a shade, a texture,
a pattern, or even a picture to slides.
Click <Format>
<Background>
Click
Background
Fill down area
Select <More
Colors>
Creating
a textured background
Select <Fill
Effects>
<Texture>
tab
Others
: Gradient, Pattern,
Picture (select image as the Background)
Click
<OK>
<Apply>
- Customizing
Design Templates
When you apply a template to a presentation, PowerPoint copies
the information from each master in the template to the corresponding
masters in the presentation. All slides in a presentation will
then acquire the look of the template.
Click <Common Tasks> menu
Click
<Apply
Design Template>
Select
Sunny
Days
Click
<OK>
- Set
Rehearsed Slide Timings
You can set slide timings by using the Reherse timings button.
You can rehearse
a slide show and adjust the timings appropraitely for each
slide during the rehearsal.
Click <Slide
Sorter View> button
Click
<Slide
Show>
Select <Rehearse
Timings>
The slide time begins running as soon as the first slide appears.
Click the mouse in the next button or right arrow to the next
slide. If the time is inadequate, click the Repeat button or
reverse arrow.
At the end of the slide rehearsal, a confirmation dialog box
appears with the total time for the slide show.
Click
<Yes>
Save
the new slide timings
- Record
a Narration in a Slide Show
You can add
vioce narration or sound in a slide show (you need a sound card and a
microphone).
Select Slide
1 at <Slide
view>
Click <Insert>
<Movies and sounds>
Click
<Record
Sound>
Type Slide
1 Welcome
at the Name
box
Click <Record>
button
Record "Welcome
to Impact Public Relations, your experienced complete PR firm!"
Cilck <Stop>
button
Cilck <play>
button
Click <OK>
a sound
icon
appears
Click
<Slide
Show>
Select <Record
Narration>
Click
<OK>
Right
Click anywhere
on the screen
Click <Pause
Narration>
Click
<Resume
Narration>
<Esc> Stop
- Multimedia
Creation : Capturing Images, Sounds and Movies
You
can make a multimedia presentaton by adding images, sounds, and
video clips from the Web (remember to check the copyright status).
What is Multimedia Presentation (process)?
Multimedia Creation
What
are the Multimedia Resources?
Working with Multimedia
File Formats
- Insert
Sounds in a Presentation
You can make a presentaton more interesting by adding sounds
to accompany slide transitions, by inserting sounds as objects which
you can then change and edit. You can insert sounds from the
Microsoft Clip Gallery or from a file by double-clicking a media
placeholder or by clicking the Sound Command on the Insert menu.
Click <Slide
Show> <Slide Transition>
Click <Sound>
down arrow
Click Applause
Alternatively
More Sound from Sound Files
Click <Sound>
down arrow
Click <Other
Sound>
Select Sound
Files from
folders
Click <Apply>
Click
<Slide
Show> button
Alternatively
Sound from Microsoft Sound Clip Gallery
Click
<Insert>
<Movies And Sounds>
Select <Sound
From Gallery>
Select
<Sound>
tab in Insert Music dialog box for Music Sound Category
Alternatively
Select <Sound
From File>
Select Sound
Files from
folders
- Insert
Movies in a Presentation
You can play movies during a presentation, which operate the
same way as sounds with the insertion of movie from the Microsoft Clip
Gallery or from a file by double-clicking a media placeholder
or by clicking the Movie Command on the Insert menu.
Click <Insert>
<Movies And Sounds>
Select <Movie
From Gallery>
Select
<Motion
Clips> tab in Insert Movie dialog box for Business Category
Click Arrowhit
Click <Play
Clip> button
Alternatively
Select
<Movie
From File>
Select Movie
Files from
folders
- Use
the Macros
If you perform a task repeatedly, you can record a macro that
automates the task (series of commands and functions that is
stored in a Visual Basic for Applications module that is attached
to the open presentation).
Record
a macro :
Click <Tools>
<Macro>
Click <Record
New Macro>
Enter a name for the macro, edit the <Description:> box
Click <OK>
Click <Stop
Recording>
Run a macro :
Open the presenation that contains the macro.
Click
<Tools>
<Macro>
Click <Macros>
Enter
the name for the macro at the <macro name:> box
Click <Run>
Press <Ctrl>+<Break> to interrupt a macro
Quit PowerPoint2000
Click
<File>
<Close>
Click
<File>
<Exit>
Preparation
: Final Project Exercise
For Final
PowerPoint Project
presentation, let's
tour
Australia
to
collect pictures from
www.australia.com
Internet
Explorer Interface :
Menu, Point
and click <View><Toolbars>
: click
Web
Point
to each picture in the web page
(i)
right-click to display
the short-cut menu;
(ii) left-click to <Save
Picture As>;
(iii) change the name of the file (optional)
and left-click to <Save>
at <My Documents>, <My Pictures> folder.
Insert
any Picture(s) from <My Documents>, <My Pictures>
folder to the slide(s).
Your
presentation slide title order :
MS
PowerPoint 2000 Final Project (Slide Title)
Our
Tour to Australia
Slide
2 :
City of ??
Slide
3 :
City of ??
Slide
4 :
Thank You
Save the presentation
in the
<My
Documents>
folder.
Review
Exercise :
Edwin
Koh : We
completed on the
New
Knowledge and Skills in
MS
PowerPoint 2000 Topic 5.
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